Editorial Officer in London

Reports to: Managing Editor

Salary: £32,000 - £35,000 per annum

Hours of work: Full or part-time, depending on candidate

Location: This role is office based located near Russell Square and Chancery Lane, London.

Our client is a charity and membership society for those working or interested in tropical medicine and global health. They currently have around 2,000 members and Fellows from more than 100 countries, with a network of more than 10,000 involved with the organisation's work in some way. The charity currently publishes two peer-reviewed scientific journals. The first was launched in 1908, is published monthly, and is a hybrid journal. The second was launched in 2009, is published bi-monthly, and is Open Access. In September 2025, they announced the development of a new journal looking at the use of Artificial Intelligence in Global Health, which will be launching around May 2026. All three journals are published by Oxford University Press (OUP) and are supported by a global team of dedicated Editorial Board members.

The organisation is therefore looking for an enthusiastic and self-motivated individual with relevant publishing experience to support the operation of these three academic journals. The role will involve:

• Providing administrative and editorial support to the Managing Editor.
• Liaising with authors, reviewers, external editors, and publishing partner.
• Contributing to and - where appropriate - leading on journal development initiatives.
• Collaborating with internal teams within the organisation.

The role includes:

• Checking new submissions to ensure that they are in scope and formatted as per journal guidelines, before assigning to handling editors.
• Checking revised submissions are formatted as per journal guidelines, before assigning to handling editors.
• Checking and exporting accepted manuscripts to production team at OUP, working with the Editors in Chief (EiC) to ensure all required information is included.
• Monitoring manuscripts in process, working with editors, reviewers, authors and Managing Editor to identify and reduce unnecessary delays for authors.
• Being the first point of contact for authors, editors, and reviewers by monitoring the journals inbox, helping to resolve any disputes that arise within the peer review process or escalating to Managing Editor, as necessary within agreed timings.
• Helping manage the relationships with Editorial Boards through regular communication (e.g., Newsletters) in addition to reminders/assignment emails sent through the submission system.
• Assisting the Managing Editor with administrative tasks for the journals including coordinating meetings Editorial Boards, publisher, etc., setting up webinars, taking minutes of key meetings.
• Overseeing reporting on all aspects of manuscript processing and handling editor metrics (turnaround times, acceptance rates, etc.) and sharing these with a number of stakeholders.
• Working with Editorial Board to identify articles with wider interest and highlight them to Managing Editor, EiCs, internal team and publisher, and consider ways of further promoting them to raise the profile of the journals and the wider organisation.
• Utilising social media and other digital publishing technologies (X, LinkedIn, blogs, podcasts, etc) to promote published articles/new issues and raise the profile of the journals.
• Developing journal news/content for the Newsletter website, and social media.
• Helping ensure the work and outputs of the journals are integrated with other areas of the organisation, through sharing information across systems.
• Supporting the Managing Editor with the implementation of strategic objectives and OUP Development Plans.
• Assisting the Managing Editor with new business including researching and identifying authors and groups for potential commissioned articles or supplements.
• Supporting the Managing Editor on journal development initiatives (e.g., Ed Board recruitment, mentoring), taking the lead on projects where appropriate.
• Keeping up to date with publishing trends more generally and using this information to make recommendations to Managing Editor/EiCs to improve the efficiency of existing processes.
• Supporting and contributing to the organisation's wider activities when required to do so (e.g., the Annual Meeting).

Person Specification

Essential

• Passion and commitment to the work and goals of this charity.
• A minimum of 2 years’ experience working in an academic publishing role, in a learned society, membership organisation, or publisher.
• Knowledge of major publishing trends, academic conventions, and editorial processes.
• At least 2 years’ experience of using a journal management system such as Editorial Manager, ScholarOne, etc, as well as MS office products.
• Ability to work effectively, both as part of a team and independently.
• Excellent time-management and organisation skills, with the ability to prioritise workloads and meet multiple deadlines.
• Strong and proven communication skills, both written and verbal, good attention to detail, and the ability to converse professionally with a range of stakeholders.
• Educated to degree level (or equivalent), ideally in a relevant subject.

Desirable

• Interest in science communication and experience using social media and other digital publishing technologies (X, LinkedIn, blogs, podcasts, etc) to communicate complex information to a range of audiences.

The deadline for this role is Friday May 1st, 2026. Interested? Please click 'Apply' and follow the job board process. You will receive an email from CHM Recruit containing further information on how to apply for the role. Please note that although you may be asked by the job board to upload a CV, you are not applying at this stage. No agencies please.