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- Tasks: Support senior charity operations and manage membership database.
- Company: Established society promoting scientific research with strong ties to the University of Cambridge.
- Benefits: Competitive salary, flexible working hours, and pro-rata paid leave.
- Other info: Opportunity for professional growth in a supportive environment.
- Why this job: Join a dynamic team making a real impact in the scientific community.
- Qualifications: Degree-level education and strong organisational skills required.
The predicted salary is between 34800 - 36498 ÂŁ per year.
Hours: Part‑Time, 80% FTE
Contract: Permanent
Salary: £34,800 – £36,498 per annum, pro‑rata for 30 hours per week, DOE
Location: Central Cambridge office, some remote work possible.
About the Employer
Founded in 1819 as a private society, the society promotes research in all branches of science and encourages communication of scientific results. It publishes two leading scientific journals, runs public lectures and events, and supports postgraduate students and early‑career researchers through grants, studentships and fellowships. It is an independent, self‑supporting, charitable and learned society with close links to the University of Cambridge and over 2,000 members.
The Role
We seek an efficient professional with the experience, skills, responsibility and judgement to support senior‑level charity operations. Key responsibilities include:
- Managing the transition to and operation of the new online membership database and all membership matters in accordance with the Society's Bye‑Laws.
- Preparing for evening lectures, one‑day meetings, departmental and summer visits—promoting events, coordinating with the Communications Officer, liaising with guest speakers, organising dinners and catering, contacting venues, arranging travel and accommodation, monitoring bookings.
- Preparing and supporting Council and Investment Committee meetings: drafting and distributing papers, following up, drafting agendas, covering minute taking, and following up on actions.
- Facilitating financial operations, including funding allocation rounds: collating papers, liaising with decision panels, communicating decisions and processing grants.
- Assisting with the operational support of the two journals when required.
- Covering for the Executive Secretary during leave or other commitments.
- Preparing and maintaining risk assessments for various operations and arranging required provisions (e.g., PAT testing, first‑aid provision).
- Managing belongings and materials during the forthcoming office move and storage changes.
Other duties may arise, including more extensive financial account assistance.
Person Specification
- Well‑organised, resourceful, flexible professional who takes initiative, meets deadlines, and prioritises tasks without close supervision.
- Degree‑level education expected; quick assimilation of information, strong attention to detail, proficiency in standard software and remote collaboration tools (MS Teams, Google Drive, etc.).
- Tactful, persuasive communicator with a positive, friendly manner; capable of working independently and team‑orientated, with or without supervision.
- Administrative experience in higher education, especially the University of Cambridge, and experience with financial accounts or online CRM databases is advantageous.
Terms of Appointment
Appointment is permanent, subject to satisfactory completion of probation and satisfactory references. Salary £34,800–£36,498 per annum (DOE), pro‑rata for 80% FTE (30 hours). Part‑time employees receive pro‑rata paid leave; full‑time employees receive 36 days inclusive of public holidays. Working hours will be agreed with the successful applicant, ideally including Mondays and Fridays and some evenings; flexible arrangements possible.
Closing date Sunday, 10 May 2026
Deputy Executive Secretary in Peterborough employer: CHM-1
Contact Detail:
CHM-1 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy Executive Secretary in Peterborough
✨Tip Number 1
Network like a pro! Reach out to your connections in the field, especially those linked to the University of Cambridge. A friendly chat can lead to insider info about the role and even a referral.
✨Tip Number 2
Prepare for interviews by researching the society's recent events and publications. Show us you’re genuinely interested in their work and how you can contribute to their mission.
✨Tip Number 3
Practice your communication skills! As a Deputy Executive Secretary, you'll need to be tactful and persuasive. Role-play with a friend or record yourself to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Deputy Executive Secretary in Peterborough
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the role of Deputy Executive Secretary. We want to see how you can bring value to our team!
Showcase Your Organisational Skills: Since this role requires a well-organised and resourceful individual, be sure to provide examples of how you've successfully managed multiple tasks or projects in the past. We love seeing your initiative in action!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. We appreciate a friendly tone that reflects your personality while maintaining professionalism.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at CHM-1
✨Know the Organisation Inside Out
Before your interview, take some time to research the society's history, its mission, and recent activities. Understanding their role in promoting scientific research and how they support members will help you tailor your responses and show genuine interest.
✨Showcase Your Organisational Skills
As a Deputy Executive Secretary, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you've successfully organised events or managed projects, highlighting your attention to detail and ability to meet deadlines.
✨Communicate Effectively
Since the role requires liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Use the STAR method (Situation, Task, Action, Result) to structure your answers, especially when discussing your communication skills and teamwork.
✨Prepare for Financial Discussions
Given the financial operations aspect of the role, brush up on your knowledge of financial accounts and grant processes. Be ready to discuss any relevant experience you have and how you can contribute to the society's funding allocation rounds.