At a Glance
- Tasks: Coordinate engineering projects, manage budgets, and support the team with financial control.
- Company: Join a leading global company in the Bottling & Blending sector.
- Benefits: Enjoy competitive salary, private medical insurance, and 25 days holiday plus perks.
- Other info: Great opportunities for career growth and a vibrant workplace culture.
- Why this job: Be part of impactful projects while developing your skills in a dynamic environment.
- Qualifications: Strong communication and administration skills; experience with financial systems is a plus.
The predicted salary is between 30000 - 40000 € per year.
Location: Kilmalid, Dumbarton
Contract Type: Secondment (Internal) / Fixed Term Contract – 6 months
Team: Global Engineering
Manager: Engineering Manager - Projects
About the role
We are hiring an Engineering Project Coordinator to provide an effective and confidential financial control, support and administration service within the Bottling & Blending Engineering Department. Assisting the Regional Head of Engineering and Engineering Managers and teams in dealing with all Bottling & Blending Capital Projects in relation to plant & equipment, buildings, services, etc.
What you will do
- Financial Control
- Compile, update and report on the Manufacturing Department Capital Expenditure (CAPEX) on a monthly, quarterly and yearly basis, advising and supporting the Regional Head of Engineering on progression against, and conformance to the annual budget.
- Assist Engineering Managers with compilation of long‑term budget planning, phasing and tracking mechanisms.
- Process all submitted in‑budget Manufacturing and supplementary Authorisation for Expenditures (AFEs), and upload through Finance / Fixed Assets.
- Assist with investigation and process all asset disposal documentation.
- Proactively advise the Engineering Managers of out of budget AFEs for consideration and allocation, with revisions to all CAPEX tracking and reporting documentation.
- Drive correct documentation completion by reviewing all AFE partial and full completions, through Project Engineers prior to submittal to Regional Head of Engineering for approval.
- Undertake the role of Key User for all company financial systems, supporting and advising all Managers and Engineers within the Engineering Department as required.
- Create reports from systems to support the departmental objectives.
- Track and collate annually, all relevant expenditure with Pernod Ricard group preferred suppliers eligible for rebate.
- Advise the Project Engineers in arranging journal entries as and when required.
- Drive the reconciliation of receipts and invoices at year‑end to support the Finance year‑end process and meet agreed budget targets.
- Project Support
- Fulfil the role of travel coordinator / booker for the Engineering department managers and teams, maintaining all personal details for travellers with full confidentiality.
- Process all new supplier requests applicable to the Engineering Department via procurement system.
- Assist with the completion of all IT request requirements within the Manufacturing Projects Department, and undertake the role of Key User for all company travel processes, including expenses.
- Compile, update and train out Job Aids for all aspects under Key User roles, for relevant systems, to standardise and improve efficiencies within the Manufacturing Engineering Department.
- Approve purchase orders for Engineering Projects within agreed limits.
- Departmental Support
- Proactively drive the update of any relevant procedures/ approval routes for the department.
- Control the filing and registers for all Manufacturing Project documentation.
- In support of the Manufacturing Engineering Manager, administrate holidays and time off in lieu including updating and driving approval on the system.
- Compile and issue meeting minutes as required in support of the Manufacturing Engineering Projects Department.
Skills and background
- Excellent communication skills within the Company and with external organisations, contractors, suppliers, etc.
- Strong personal impact and confidence in managing the high‑profile aspects of the role, including confidential information.
- High level of competency in administration skills with expertise in a variety of proprietary and business software packages.
- Responsive and able to cope with necessary changes in priorities.
- Well‑developed skills in organising, self‑motivation and planning work activities.
- Able to drive, in support of role if required to attend other sites or suppliers on company business.
- High level of competence with figures and calculations.
- Able to cope with a varied workload from plant & equipment, buildings, services, etc., in an organised professional and diplomatic manner.
- Ability to coordinate deadline compliance of all projects team members to meet the agreed objectives.
- Able to foster good relations with other areas of the company while maintaining full confidentiality and integrity of the company.
Benefits
- Competitive salary, along with performance‑related bonus
- Defined Contribution Pension
- Private medical insurance, including income protection
- Comprehensive Employee Assistance Programme
- 25 days’ annual holiday (increasing with length of service up to 27) plus public holidays
- Pernod Ricard share incentive plan and share ownership plan
- Life Assurance
- An allowance each year to spend on our brands
- Our reward & recognition scheme
- Employee discounts from a range of high‑street retailers
- Regular events in our very own office bar
We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other such factors. Our recruiting team are more than happy to provide reasonable adjustments during our application and interview process, in order for you to participate fully in our recruitment experience. Our legal status: The company complies with equal employment opportunity laws and does not discriminate.
Engineering Project Coordinator in Dumbarton employer: Chivas Brothers
At Pernod Ricard, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in our Kilmalid location. Our employees benefit from competitive salaries, comprehensive health plans, and generous holiday allowances, alongside opportunities for professional growth and development within the global engineering team. Join us to be part of a supportive environment where your contributions are valued and rewarded, making a meaningful impact in the Bottling & Blending Engineering Department.
StudySmarter Expert Advice🤫
We think this is how you could land Engineering Project Coordinator in Dumbarton
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the engineering field, especially those who have worked on similar projects. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company’s recent projects and achievements. Show us that you’re genuinely interested in what we do and how you can contribute to our success.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role show!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in our minds as we make our decision.
We think you need these skills to ace Engineering Project Coordinator in Dumbarton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Engineering Project Coordinator role. Highlight relevant experience in financial control and project support, and don’t forget to showcase your communication skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific projects or experiences that relate to the job description and show us your enthusiasm for the position.
Be Clear and Concise:When filling out your application, keep your language clear and concise. We want to see your skills and experiences without wading through unnecessary fluff. Stick to the point and make every word count!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Chivas Brothers
✨Know Your Numbers
As an Engineering Project Coordinator, you'll be dealing with financial control and CAPEX reporting. Brush up on your financial skills and be ready to discuss how you've managed budgets or tracked expenditures in previous roles. This will show that you understand the importance of financial oversight in engineering projects.
✨Master the Tech
Familiarise yourself with the proprietary and business software packages mentioned in the job description. If you know which systems the company uses, practice navigating them. Being able to demonstrate your tech-savviness during the interview will give you a leg up and show you're ready to hit the ground running.
✨Communication is Key
Excellent communication skills are crucial for this role. Prepare examples of how you've effectively communicated with various stakeholders, whether they be internal teams or external suppliers. Highlight any experiences where your communication made a significant impact on project outcomes.
✨Show Your Organisational Skills
The role requires strong organisational abilities, so come prepared with examples of how you've successfully managed multiple tasks or projects simultaneously. Discuss any tools or methods you use to stay organised, as this will demonstrate your ability to handle the varied workload expected in this position.
