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- Tasks: Support the Buying team and Executive Assistant with admin tasks and coordination.
- Company: Join a dynamic jewellery company in Glasgow with a vibrant team culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Kickstart your career in Buying while working closely with executives.
- Qualifications: Strong organisational skills and a positive attitude are essential.
- Other info: Perfect for those eager to learn and grow in a fast-paced office.
The predicted salary is between 28800 - 43200 £ per year.
This is an entry-level, office-based position supporting both the Jewellery Buying team and the Executive Assistant to the Board of Directors. It is ideal for someone looking for their first step into a Buying environment, while also providing day-to-day support at an executive level.
The role is split between:
- 50% Buying Team Support (administrative and coordination tasks)
- 50% Executive Assistant Support (hospitality, organisation, and general administrative duties)
Diary Management experience is required, with a positive attitude, willingness to learn, strong organisational skills and time-bound driven.
Key Responsibilities
- Buying Team Support (50%)
- Assist with general administration tasks for the Buying team.
- Handle product data entry, pricing updates, and item setup.
- Support with sample management, including logging, organising, and returning samples.
- Help prepare simple reports and spreadsheets (sales, stock levels, etc.).
- Organise product information, images and documentation.
- Assist with preparation for product meetings (setting up samples, printing documents).
- Maintain filing systems, product libraries and team organisation.
- Executive Support / Office Support (50%)
- Provide day-to-day support to the Executive Assistant for Board-level activities.
- Make tea, coffee and refreshments for directors, guests and meetings.
- Organise lunches and hospitality for visitors.
- Prepare meeting rooms, ensure they are tidy, equipped and ready.
- Assist with basic diary coordination and scheduling support.
- Help print, bind and prepare board packs and documents.
- Handle simple admin duties such as filing, photocopying, scanning, and organising paperwork.
- Run small errands on behalf of the EA or directors when required.
- Maintain confidentiality at all times.
Essential Skills & Experience Required
- Strong organisational skills and attention to detail.
- Willingness to support with practical tasks, including hospitality.
- Good communication skills and a helpful, positive attitude.
- Competent in Microsoft Word, Excel and Outlook.
- Reliable, punctual and able to manage multiple small tasks at once.
- Comfortable working in a busy office environment.
Desirable
- Experience in an office, retail, or customer service environment.
- Interest in Buying, retail, jewellery or fashion.
- Experience in hospitality, front-of-house or PA/EA support.
Personal Attributes
- Friendly, polite and confident dealing with colleagues and visitors.
- Proactive and ready to help wherever needed.
- Eager to learn about Buying and develop new skills.
- Approachable, team-focused and flexible.
- Professional appearance and manner.
Location: Glasgow, Scotland, United Kingdom
Employment type: Full-time
Buying Administrator and Executive Support in Glasgow employer: Chisholm Hunter
Contact Detail:
Chisholm Hunter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Administrator and Executive Support in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the buying and executive support fields on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another applicant; you’re genuinely interested in their work and how you can contribute to the team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and teamwork. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Buying Administrator and Executive Support in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Buying Administrator role. Highlight any relevant admin tasks, diary management experience, and your positive attitude towards learning.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your background aligns with the responsibilities of supporting both the Buying team and the Executive Assistant.
Show Off Your Organisational Skills: Since this role requires strong organisational skills, give examples in your application of how you've successfully managed multiple tasks or projects in the past. We love to see how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our Buying team!
How to prepare for a job interview at Chisholm Hunter
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Buying Administrator and Executive Support. Familiarise yourself with tasks like product data entry, sample management, and diary coordination. This will help you speak confidently about how your skills align with the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Whether it's coordinating events or handling administrative duties, be ready to share specific instances that highlight your skills.
✨Demonstrate Your Positive Attitude
A positive attitude is key for this position, especially when supporting both the Buying team and the Executive Assistant. During the interview, express your eagerness to learn and your willingness to take on practical tasks, like hospitality and general admin duties. A friendly demeanour can go a long way!
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and opportunities for growth within the Buying environment. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
