At a Glance
- Tasks: Coordinate and manage vehicle parts for maintenance and repairs in a dynamic office environment.
- Company: Established organisation with a focus on efficiency and teamwork.
- Benefits: Competitive salary of £35,000, full-time hours, and opportunities for training.
- Other info: Flexible working environment with potential for career growth and development.
- Why this job: Join a vital role that keeps operations running smoothly and supports a skilled team.
- Qualifications: Experience in parts management, strong organisational skills, and good IT proficiency.
Our client is an established organisation seeking a Fleet Parts Administrator on a permanent, full-time basis.
This is a practical, office-based parts coordination role supporting the supply, control and movement of vehicle parts used in maintenance and repair activity.
It will suit someone who is organised, detail-focused and comfortable working with technicians, workshop staff and suppliers to keep parts flowing efficiently.
You will be handling ordering, stock records, incoming deliveries and related administrative tasks, so accuracy and a calm, methodical approach will be important.
The role is full-time, permanent and based on 37.5 hours per week, Monday to Friday. The salary is £35,000 per annum.
Responsibilities
- Order parts and components for repair activity
- Maintain appropriate stock levels and identify fast-moving items to help reduce downtime
- Manage and monitor third-party stock held on an imprest basis
- Work with technicians and workshop staff to source suitable parts and components
- Raise and process purchase orders
- Set up and maintain supplier accounts and relationships
- Receive, check, book in and allocate incoming parts to the correct jobs
- Track parts usage against job cards to support accurate repair costing
- Update records in company systems
- Find cost-effective ways to source parts while meeting operational needs
- Arrange collection and delivery of parts when needed
- Support stock audits and inventory control
- Keep management informed about parts availability, delivery times and supply issues
- Maintain a clean, organised and safe stores area
- Carry out collection and delivery of components when required to meet business needs
- Contribute to continual improvement activities in line with the management system
Experience required
- Previous experience in a parts, stores, inventory, procurement or automotive environment
- Good knowledge of vehicle components and parts identification
- Strong organisational skills and excellent attention to detail
- Effective verbal and written communication skills
- Good IT skills, including stock management or business systems
- Experience raising purchase orders and working with suppliers
- Strong problem-solving skills and commercial awareness
- Full UK driving licence
- Willingness to undertake additional training and development
- Flexibility to support operational requirements when required
- Desirable: experience in a commercial vehicle, HGV, PSV, fleet, engineering or workshop environment
- Desirable: experience using a business management system
- Desirable: knowledge of inventory management and stock control processes
- Desirable: experience negotiating with suppliers and managing procurement costs
Fleet Parts Administrator in Watlington employer: Chiltern Recruitment
Chiltern Recruitment is an excellent employer, offering a dynamic work environment where your leadership skills can truly shine. With a strong focus on employee development and a supportive team culture, you will have the opportunity to grow alongside the business as it expands. Located in the United Kingdom, this role not only provides competitive benefits but also fosters a sense of community among colleagues, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Parts Administrator in Watlington
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Chiltern Recruitment and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Chiltern Recruitment!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Chiltern Recruitment keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet Parts Administrator in Watlington
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Chiltern Recruitment:This is your chance to really connect with the team at Chiltern Recruitment. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Chiltern Recruitment
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Chiltern Recruitment.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Chiltern Recruitment that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Chiltern Recruitment. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
