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- Tasks: Join us as a Student Records Administrator, managing student enrolments and data processing.
- Company: Be part of Chichester College Group, dedicated to enhancing student experiences.
- Benefits: Enjoy a competitive salary, flexible hours, and a supportive work environment.
- Other info: This role is part-time, perfect for students looking to balance work and studies.
- Why this job: Make a real impact on students' journeys while developing valuable skills in a dynamic team.
- Qualifications: GCSEs in Maths and English, customer service experience, and proficiency in Microsoft Office required.
The predicted salary is between 19678 - 19756 £ per year.
Pro rata of £24,598 – £24,695 per annum (i.e. £19,678.40 – £19,756)
29.6 hours per week, 52 weeks per year
Are you looking for that perfect part-time, administrative role?
We have an exciting opportunity for a Student Records Administrator to join the team on a part-time, permanent basis. In return, you will receive a competitive salary of £24,598 – £24,695 per annum, pro rata.
The Student Records Administrator Role
As our Student Records Administrator, you will play a vital role in the student journey at college. You will enroll students onto their courses throughout the year and provide advice and guidance in-person, over the phone, and online. You will process and input a variety of data, including enrolment fees, student achievements, attendance, and timetables, all essential to the college\’s operation and students\’ education experience.
Key Responsibilities of Our Student Records Administrator
- Processing student registration forms and entering data into the Management Information System (MIS).
- Enrolling students throughout the year, checking forms, receiving and receipting fees, entering and amending data in the system.
- Processing data related to achievements and attendance.
- Maintaining timetables and registers in the MIS and collaborating with staff on timetables and issue resolution.
- Researching and resolving invoice-related queries, generating correspondence, and following up to resolution.
- Maintaining records on the MIS, processing withdrawals, transfers, fee adjustments, and undertaking benefit checks.
- Producing reports and data extracts from the MIS system.
Skills and Experience Required
- Experience with Management Information Systems (MIS).
- Customer service experience in a public-facing role.
- Proficiency in Microsoft Office, especially Excel.
- GCSE grade C/4 or above, including Maths and English.
- Strong IT and keyboard skills, including email use.
- Ability to work independently and as part of a team, with good interpersonal skills.
- Excellent verbal and written communication skills across diverse audiences.
- Strong time management, organizational skills, and ability to meet deadlines.
- Customer service skills.
Application Details
Closing date: 21 July 2025
Interview date: 13 August 2025
If you\’re interested in the Student Records Administrator role, please click ‘apply’ today!
The Chichester College Group is committed to safeguarding and promoting the welfare of children. All posts are subject to an enhanced Disclosure and Barring Service check, which may include overseas checks. We pursue all references and safeguarding checks to ensure suitability for working with young people.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the role.
We are an equal opportunities employer. #J-18808-Ljbffr
Student Records Administrator employer: Chichester College Group
Contact Detail:
Chichester College Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Student Records Administrator
✨Tip Number 1
Familiarise yourself with Management Information Systems (MIS) as they are crucial for the role. If you have experience with specific systems, be ready to discuss how you've used them in previous roles.
✨Tip Number 2
Brush up on your customer service skills, as you'll be interacting with students and staff regularly. Think of examples from past experiences where you provided excellent service or resolved issues effectively.
✨Tip Number 3
Highlight your proficiency in Microsoft Office, especially Excel. Be prepared to discuss how you've used these tools to manage data or create reports in your previous jobs.
✨Tip Number 4
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or deadlines in the past. This will show that you can handle the responsibilities of the Student Records Administrator role.
We think you need these skills to ace Student Records Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Student Records Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have with Management Information Systems (MIS) and customer service roles. Provide specific examples of how you've successfully managed data or assisted students in a similar capacity.
Showcase Your Skills: Make sure to mention your proficiency in Microsoft Office, particularly Excel, as well as your strong communication and organisational skills. Use bullet points to make these stand out in your application.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Chichester College Group
✨Know Your MIS
Familiarise yourself with Management Information Systems (MIS) as they are crucial for the role. Be prepared to discuss your experience with any similar systems and how you have used them in previous roles.
✨Showcase Customer Service Skills
Since the role involves interacting with students, highlight your customer service experience. Share specific examples of how you've successfully handled inquiries or resolved issues in a public-facing role.
✨Demonstrate IT Proficiency
Be ready to discuss your proficiency in Microsoft Office, particularly Excel. You might be asked about how you manage data or create reports, so think of relevant examples to share.
✨Communicate Clearly
Excellent verbal and written communication skills are essential. Practice articulating your thoughts clearly and concisely, especially when discussing your experiences and how they relate to the job.