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For Companies At a Glance
- Tasks: Manage finances, oversee office admin, and support HR tasks in a creative agency.
- Company: Join CHIC, a vibrant agency for premium and luxury brands.
- Benefits: Flexible working, transportation reimbursement, and a Christmas party in Paris.
- Why this job: Be part of a collaborative team that values creativity and high standards.
- Qualifications: Experience in finance and administration, with strong organisational skills.
- Other info: Part-time role with opportunities for growth in a dynamic environment.
The predicted salary is between 24000 - 36000 £ per year.
Perform bank reconciliations to support quarterly VAT returns, ensuring accuracy and timeliness. Manage Accounts Payable and Accounts Receivable processes, including invoice handling, payment scheduling, and client follow-ups. Maintain and manage financial and administrative systems, including Xero and Teamleader Orbit, ensuring accurate and up-to-date records. Prepare and deliver monthly financial reports, including cash flow forecasts, gross margin reports, and budget monitoring, providing insights and commentary to support UK team decision‑making. Provide ongoing support to the Paris Head Office accounting team, including document preparation, report submission, and financial coordination. Collate, verify, and submit payroll data to external accountants for processing, ensuring accuracy and confidentiality. Ensure weekly filing of Orbit outgoing and incoming invoices to the internal server, maintaining organised and accessible financial records.
AGENCY ADMINISTRATION
Oversee and coordinate business insurance administration, including renewals, claims, and policy documentation. Help ensure compliance with UK regulations, including health and safety policies, GDPR/data protection laws, and statutory obligations. Support the UK Director with business administration, diary management, expenses, meeting preparation, and follow‑up actions. Support HR‑related tasks, such as maintaining personnel records, coordinating recruitment processes, and assisting with onboarding or internal policy updates. Review contracts and proofread key documents, ensuring consistency, accuracy, and alignment with company standards. Oversee staff expense processing once validated and credit card reconciliation, ensuring proper documentation and compliance with internal policies.
OFFICE MANAGEMENT
Handle a range of general office administration tasks, including preparing correspondence, organising files (physical and digital), managing office supplies, and handling incoming and outgoing mail. Coordinate team meetings and internal events, including scheduling, agenda preparation, and minute‑taking where required. Liaise with suppliers and service providers, managing contracts, renewals, and ensuring cost‑effectiveness. Coordinate office facilities and maintenance, ensuring the working environment remains safe, organised, and fit for purpose.
About CHIC Agency
CHIC is a Paris‑born strategic, creative and production agency dedicated to premium and luxury brands. We partner with beauty, high jewellery, spirits brands to imagine concepts that stand out, stories that resonate, and executions that elevate. At CHIC, creativity meets precision. We mix strong strategic thinking with bold creative ideas, producing work that is visually striking, culturally relevant, and impeccably crafted. From brand platforms to integrated campaigns, from film and digital content to social experiences, we design narratives that help brands express who they truly are. We are a small, agile, and collaborative team that values curiosity, taste, and high standards. We work closely with clients and production partners to deliver work that is not only beautiful, but meaningful. If you love great ideas, refined aesthetics, and a team that genuinely enjoys what they do while strive to maintain high standards in the whole chain, you’ll feel right at home at CHIC.
Details
- Studio in the arty area of London Fields
- Transportation reimbursement to the office
- Flexible working (3 days in the office)
- Christmas party in Paris
- Part time (3 days a week) or freelancer contract
- Only apply if you are eligible to work in the UK
Office and Finance Manager – Part time employer: Chic Agency
Contact Detail:
Chic Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Finance Manager – Part time
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and office management sectors. Attend industry events or join online forums where you can meet potential employers or colleagues. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching CHIC Agency and understanding their values. Think about how your skills in managing financial systems and office administration can contribute to their creative projects. Tailor your responses to show how you can add value to their team.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great opportunity to reiterate why you’re the perfect fit for the Office and Finance Manager position.
✨Tip Number 4
Apply directly through our website! This not only shows your interest in the role but also helps us keep track of your application. Plus, it gives you a chance to showcase your attention to detail right from the start!
We think you need these skills to ace Office and Finance Manager – Part time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office and Finance Manager role. Highlight your experience with financial systems like Xero and Teamleader Orbit, as well as any relevant administrative tasks you've handled.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working with CHIC and how your background aligns with our values. Don’t forget to mention your attention to detail and organisational skills!
Showcase Your Financial Acumen: Since this role involves managing accounts payable and receivable, be sure to include specific examples of your experience in these areas. Mention any successful projects or improvements you’ve made in previous roles that demonstrate your financial expertise.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Chic Agency
✨Know Your Numbers
Make sure you brush up on your financial knowledge, especially around bank reconciliations and VAT returns. Be ready to discuss your experience with Xero and Teamleader Orbit, as well as how you've managed Accounts Payable and Receivable in the past.
✨Showcase Your Organisational Skills
Since this role involves a lot of administration and office management, prepare examples that highlight your ability to keep things organised. Think about times when you successfully coordinated meetings or managed multiple tasks simultaneously.
✨Understand Compliance and Regulations
Familiarise yourself with UK regulations related to health and safety, GDPR, and statutory obligations. Be prepared to discuss how you've ensured compliance in previous roles, as this will show your attention to detail and commitment to best practices.
✨Be Ready for Team Collaboration Questions
CHIC values collaboration, so expect questions about how you work within a team. Prepare to share experiences where you supported colleagues or contributed to group projects, especially in a creative environment.
