Commercial assistant

Competitive salary dependant on skills and experience with company benefits.

Hours: 37.5 hours per week – Monday to Friday with flexibility.

Location: Hybrid – Home based and from our depot in Salford, Retford and Scunthorpe.

Benefits:

• Highly competitive salary
• Company laptop and phone
• 26 days holiday plus bank holidays
• Job security
• Company pension
• Employee assistance programme
• Life assurance with a range of other amazing benefits available through an app
• Paternity leave – paid at full salary for 2 weeks
• Maternity leave – paid at full salary for 3 months and ½ salary for a further 3 months
• Fill Your Boots rewards – saving an average of £400 per year
• Access to our internal academy
• Career development and progression

About the role:

The Commercial Assistant role is a pivotal role within the Commercial Low Speed division of Chevron Traffic Management and is responsible for timely and accurate billing of all work carried out within the region, ensuring that client specified application/invoice dates are met, along with contributing to the management of commercial aspects of all contracts, including ensuring costs and revenue in correct periods.

Key tasks:

• Contracts invoicing – monitor and maintain the data in the company in-house TM Work system.
• Lead the invoicing process, ensuring timely and accurate billing of all work carried out within the region, ensuring that client specified application/invoice dates are met.
• Liaise with projects/planning teams responsible for building up the jobs on system, ensuring the standard process is followed and allows an accurate invoicing process.
• Timely responses to client enquiries, communication falling in line with the company ethos.
• Participate in regional review meetings with other departments, taking the lead where required to explain any issues encountered within commercial invoicing process.
• Liaise with Finance team when required to resolve clients' queries post invoicing.
• Any other suitable duties as per management requests to support the business. Contribute to process improvement and implementation across the region, identify systems improvements.

Process:

• Review and challenge internal commercial processes and adherence thereof, identifying weaknesses and opportunities to improve.

Cash management:

• Assist the Quantity Surveyors and Senior Commercial Manager with ageing debt, cash collection and escalation if needed. Liaise with Finance team when required to identify and resolve stoppers in payment allocation process.

Contracts applications for payment:

• Help the Quantity Surveyors and Senior Commercial Manager to prepare applications for payment on small purchase orders/short form of subcontracts. When required, collect and submit the evidence to the clients. Use and maintain trackers implemented within the commercial process.

What good looks like for a Commercial Assistant:

• Excellent attention to details and analytical skills.
• Strong Microsoft Excel skills.
• Confident to work with different IT/Digital systems.
• Good interpersonal skills, able to communicate easily with, and influence all levels within the organisation.
• Self-motivated, driven and able to work under own initiative.
• Inquisitive, persistent, resilient, organised, flexible and pragmatic.
• Able to manage own time, work under pressure and deliver to deadlines.
• Comfortable in a high change environment.

What else looks good as a Commercial Administrator (Desirable):

• Working knowledge of Traffic Management.
• Experience gained within a similar commercial administration role.
• Previous demonstrable experience in quantity surveying.

EQUALITY AND DIVERSITY AT CHEVRON:

Chemron believes the skills, capabilities and talents of our people are the key to our success. We benefit enormously from the diversity and variety of our workforce and are fully committed to maintaining and encouraging this diversity. The richer the mix of people, skills and cultures; the greater the range of inputs, viewpoints and experiences. Because of this, Chevron is fully committed to being an equal opportunities employer, defined by its diversity and opposition to all forms of unlawful and unfair discrimination.