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- Tasks: Support the Executive Team by managing schedules, meetings, and logistics.
- Company: Join Chetwood Bank, a forward-thinking digital bank in London.
- Benefits: Enjoy competitive salary, 25 days holiday, and hybrid working options.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Strong organisational skills and experience in meeting support.
- Other info: Great opportunities for career growth in a dynamic environment.
The predicted salary is between 36000 - 60000 £ per year.
As a Personal Assistant (Executive Office), you will be responsible for supporting systems and processes in place to optimise the effectiveness of the Bank’s Executive Team (ExCo). The role holder will enable the Executive Team to make best use of their time by scheduling, planning and facilitating key activities and ensuring appropriate resources are in place as needed. To be successful in the role, the candidate will aim to foresee organisational/logistical challenges and intervene to keep things on track. The role holder will be based on-site at our London office.
Key Responsibilities
- Executive Member Support: Support the Executive Member(s) as required with inbox management, diary management, internal and external meetings (e.g. booking venues and conference centres, arranging catering, lunches and dinners), travel and logistics across 4 UK offices, and supporting the process of expenses and other administrative tasks.
- Meeting / Office Support: Support day-to-day office activities and oversee office supplies and inventory; manage and maintain meeting spaces for external/internal meetings using a booking system; first point of contact for external visitors, greeting and directing guests in a professional manner, maintaining a visitors log.
- Organise & Facilitate Executive Team Members: Coordinate and manage ExCo diaries to ensure that the right people are in the right place at the right time to be effective in their roles. Coordinate and support key internal meetings, such as Strategy Days and ad hoc workshops. Coordinate meetings for ExCo members where required, including circulating papers, minute taking and action tracking. Events coordination (e.g. booking lunches with third parties, arranging team meals, organising away days for the Executive Committees, external meeting rooms, etc.). Support the budget for Executive Team travel and accommodation through maintaining corporate relationships and seeking discounts wherever possible. Supporting the process of expenses and the approvals and recording of Gifts & Hospitality. Ensure that Chetwood has appropriate facilities in place to hold meetings with internal and external stakeholders with appropriate access to necessary technology.
- Anticipate logistical and other organisational challenges: Such as scheduling conflicts and intervene where possible to solve problems before they happen.
Skills, Knowledge and Expertise
- Highly organised – able to keep track of multiple streams of activity in parallel.
- Strong communication skills, engaging with colleagues across the business.
- Experienced in meeting support, scheduling internal and external meetings and organising catering.
- Professional discretion – the role holder will have access to commercially sensitive materials and information at times which must be managed accordingly.
- Experience of working closely with Executive and Senior Leadership Teams.
- Experience of planning and organising events would be an advantage.
- Knowledge of MS Office applications such as Word, Excel and PowerPoint.
- Retail banking knowledge/experience is useful but not essential.
Benefits
- Competitive salary
- 25 days holiday PLUS your BIRTHDAY off
- Pension contribution with Royal London
- Life Assurance
- Private medical, dental and optical health insurance with Axa
- Hybrid working – Wrexham
- Free breakfast available
About Chetwood Bank
We’re a UK-based digital bank dedicated to getting the basics right and offering straightforward savings and mortgages.
Personal Assistant - London employer: Chetwood Bank
Contact Detail:
Chetwood Bank Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Chetwood Bank. Check out their website and social media to understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills align with the role of Personal Assistant, especially around organisation and communication. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've successfully managed multiple tasks or solved logistical challenges in the past. This will demonstrate that you have what it takes to support the Executive Team effectively.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds. Plus, it shows your professionalism and enthusiasm for the role!
We think you need these skills to ace Personal Assistant - London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your organisational skills and experience in managing diaries and meetings, as these are key to supporting our Executive Team effectively.
Showcase Your Communication Skills: Since you'll be engaging with various colleagues and external visitors, it's important to demonstrate your strong communication abilities. Use clear and professional language in your application to reflect this.
Highlight Relevant Experience: If you've worked closely with senior leadership or have experience in event planning, make sure to mention it! This will show us that you understand the demands of the role and can hit the ground running.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Chetwood Bank
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with diary management, meeting coordination, and logistical support. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific situations where your organisational skills made a difference, especially in high-pressure environments. This will highlight your ability to keep things on track for the Executive Team.
✨Practice Professional Communication
As a Personal Assistant, strong communication is key. Practice articulating your thoughts clearly and professionally. You might even want to role-play common scenarios, like greeting visitors or managing a scheduling conflict, to showcase your interpersonal skills during the interview.
✨Anticipate Questions About Challenges
Be prepared to discuss potential challenges you might face in the role, such as scheduling conflicts or last-minute changes. Think about how you would proactively address these issues and keep everything running smoothly. This shows that you can foresee problems and take initiative to solve them.
