At a Glance
- Tasks: Provide secretarial support and manage administrative tasks in a dynamic healthcare environment.
- Company: Join a specialist NHS Foundation Trust dedicated to community health services.
- Benefits: Flexible part-time hours, competitive salary, and opportunities for professional development.
- Other info: Work in a supportive team with a focus on safeguarding and promoting welfare.
- Why this job: Make a difference in children's health while gaining valuable experience in administration.
- Qualifications: Strong computer skills, typing qualification, and excellent communication abilities required.
The predicted salary is between 25760 - 27476 £ per year.
An exciting opportunity has arisen for a Secretary/Administrator to join our Paediatric Audiology Service. You will provide comprehensive secretarial/administrative support within a small team based at New Street Health Centre.
Key duties include:
- Working within Electronic Patient Records (e.g. SystmOne)
- Using Microsoft Office products such as Word and Outlook
- Creating and sending out letters from the clinicians to other services such as referrals to other hospital trusts, or to GPs
- Answering telephone queries or taking messages for the clinical team
- Contacting parents/carers to make appointments
- General administrative work
Responsibilities:
- Provide a comprehensive, confidential secretarial/administrative service to clinical/support services under the supervision/direction of the Administrative Supervisor
- Work within established policies, procedures, protocols, and guidelines, acting within the required sphere of competences
- Produce documents using Microsoft Office; undertake audio-typing duties; arrange meetings for service managers; arrange appointments and send outcome letters generated from clinical staff
- Service meetings including minute taking, and carry out general clerical duties such as filing and photocopying
- Maintain confidentiality at all times; communicate effectively; work as part of a team; use initiative and prioritise workload to meet deadlines; maintain accurate records and organise effectively
Requirements:
- Fully computer literate in Microsoft Office with a high level of written and verbal communication skills
- A Typing/Word Processing qualification to RSA III or equivalent is essential
- Ability to work autonomously in prioritising and organising a busy workload
All employees are encouraged to have an up-to-date flu vaccination. We are a specialist NHS Foundation Trust providing community, mental health and learning disability services for the population of Barnsley, Calderdale, Kirklees and Wakefield. We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Additional Requirements:
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
- NVQ level 3 (or equivalent qualification) or demonstrate competency at level 3; RSA III is acceptable
- Experience in recent secretarial/administrative roles, copy/audio typing, note/minute taking, and using Microsoft Word, Excel, Outlook, PowerPoint, etc.; ability to work with minimum supervision in a busy environment and maintain confidentiality
Location: New Street Health Centre, Upper New Street, Barnsley, S70 1LE, United Kingdom.
Contract: Permanent.
Working pattern: Part-time, Flexible working.
Pay band: Band 3.
Salary: £25,760 to £27,476 per year pro rata.
Disclosure and Barring Service (DBS) check: This post is subject to the Rehabilitation of Offenders Act 1975 and a Disclosure check.
Secretary/Administrator employer: Cheswold Park Hospital
Join our dedicated team at the Paediatric Audiology Service, where we prioritise a supportive work culture and offer flexible part-time hours at the New Street Health Centre in Barnsley. As an employer, we are committed to your professional growth, providing training opportunities and a collaborative environment that values confidentiality and effective communication. With a focus on safeguarding and promoting welfare, we ensure that our employees are equipped with the necessary skills and support to thrive in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land Secretary/Administrator
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Secretary/Administrator
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Cheswold Park Hospital, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Cheswold Park Hospital
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Cheswold Park Hospital.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Cheswold Park Hospital.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Cheswold Park Hospital can really resonate with interviewers and show your commitment to the field.
