At a Glance
- Tasks: Provide essential admin support to the Enhanced Mental Health Team and assist with diary management.
- Company: Join the South West Yorkshire Partnership NHS Trust, a supportive and family-friendly environment.
- Benefits: Flexible working hours, competitive pay, and opportunities for professional development.
- Other info: Work-life balance encouraged; training provided for necessary skills.
- Why this job: Make a difference in mental health while gaining valuable administrative experience.
- Qualifications: NVQ level 3 or equivalent; strong communication and organisational skills required.
The predicted salary is between 23900 - 25000 £ per year.
22.5 hours per week - fixed term until 19 July 2027. We at the Enhanced Mental Health Team West are looking for a temporary administrative assistant. The post is based at Kendray Hospital and the successful candidate will provide comprehensive and confidential administration support for the team including the consultant psychiatrist. The successful candidate will be part of an admin team, assist in general administrative duties, and have some face-to-face interactions with service users, visitors and other clinical staff within the James Barnes Centre. The team is small and family friendly; the post holder will be expected to work between 9:00 and 17:00, Monday to Friday, with flexibility encouraged to promote a healthy work-life balance.
If you would like to discuss any of this above, please contact the team manager, Shani Robinson. The hours for this post are 22.5 hours, ideally worked over 3 or 4 days.
At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role. We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.
Responsibilities- Essential organisational skills to plan practitioners’ diary and arrange meetings.
- Minute taking.
- Excellent customer service/telephone skills to manage busy phonelines.
- Work as part of a wider Admin Team and use initiative while contributing as a team member.
- Maintain organisation of room bookings held at James Barnes Centre.
- Be flexible and adaptable to change to meet the demands of the post.
- Excellence in verbal and written communication and good interpersonal skills.
- Follow administrative processes with general organisational skills.
- Experience with electronic client clinical systems is advantageous but not essential, as training will be provided.
Note: All employees are encouraged to have up-to-date flu vaccination.
Person Specification- Qualifications
- Essential: NVQ level 3 (or equivalent qualification) or competency at level 3; RSA III.
- Desirable: Willingness to undertake further study/development.
- Special Knowledge/Skills
- Essential: Good written and verbal communication, ability to prepare routine correspondence, data protection awareness, customer care, interpersonal skills, diversity/cultural understanding, resilience under pressure, non-judgemental and empathetic approach, ability to identify risks and act appropriately, and alignment with Trust values.
- Desirable: Knowledge of information governance.
- Training
- Essential: Willingness to undertake all appropriate Trust mandatory training and refreshers; commitment to ongoing job development and skills maintenance.
- Experience
- Essential: Recent secretarial/administrative experience and copy/audio typing; note/minute taking; experience with email, diaries (paper and electronic), and arranging meetings; proficiency in Microsoft Word and other Microsoft applications (Excel, Outlook, PowerPoint); ability to work in a busy environment with competing demands; maintain strict confidentiality; initiative; task organization and deadline management.
- Desirable: Experience in a caring environment and dealing with the public.
- Personal Attributes
- Essential: Flexible to meet the demands of the role; responsive; professional appearance; willing to travel around the Trust as needed.
- Physical Attributes
- Essential: Acceptable sickness record over the previous 2 years; ability to fulfil Occupational Health requirements with reasonable adjustments if necessary.
- Other
- Disclosure and Barring Service (DBS) check: This post may require a DBS disclosure in line with safeguarding requirements.
Employer: South West Yorkshire Partnership NHS Trust, Kendray Hospital, Doncaster Road, Barnsley, South Yorkshire, S70 3RD, United Kingdom.
Medical Secretary/Admin Worker in Barnsley employer: Cheswold Park Hospital
At South West Yorkshire Partnership NHS Trust, we pride ourselves on being an excellent employer, offering a supportive and family-friendly work environment at Kendray Hospital. Our commitment to employee growth is evident through ongoing training opportunities and a flexible work schedule that promotes a healthy work-life balance, making it an ideal place for those seeking meaningful and rewarding employment in the healthcare sector.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary/Admin Worker in Barnsley
✨Tip Number 1
Get to know the team! Reach out to Shani Robinson or any team member for a chat about the role. It shows your interest and helps you understand what they’re really looking for.
✨Tip Number 2
Practice your communication skills! Since this role involves interacting with service users and clinical staff, being clear and friendly in your conversations can set you apart from other candidates.
✨Tip Number 3
Show off your organisational skills! Prepare examples of how you've managed busy schedules or handled multiple tasks at once. This will demonstrate that you can thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Enhanced Mental Health Team.
We think you need these skills to ace Medical Secretary/Admin Worker in Barnsley
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience match the job description. We want to see how you can bring value to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills:Since this role requires excellent verbal and written communication, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors before hitting send!
Highlight Your Organisational Skills:As an admin worker, being organised is key! Share examples of how you've successfully managed diaries, arranged meetings, or maintained records in your previous roles. We love to see candidates who can juggle multiple tasks with ease.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Cheswold Park Hospital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Medical Secretary/Admin Worker. Familiarise yourself with tasks like diary management, minute taking, and customer service skills. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Practice Your Communication Skills
Since excellent verbal and written communication is key for this role, practice how you articulate your thoughts. You might want to prepare answers to common interview questions and even rehearse them with a friend. This will help you feel more confident and articulate during the actual interview.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed competing demands in previous roles. Highlight your ability to organise meetings, maintain confidentiality, and use electronic client systems. This will illustrate your capability to handle the busy environment mentioned in the job description.
✨Emphasise Flexibility and Teamwork
The job requires adaptability and being part of a small admin team. Share experiences where you've successfully worked as part of a team or adapted to changes in a work environment. This will show that you align with the team's family-friendly ethos and can contribute positively to their dynamic.
