At a Glance
- Tasks: Provide essential admin support for the Community Stroke Rehabilitation Team and manage communications.
- Company: Join the South West Yorkshire Partnership NHS Trust, dedicated to community health.
- Benefits: Gain valuable experience in a supportive environment with opportunities for training and development.
- Other info: Flexible hours and a chance to work in a dynamic healthcare setting.
- Why this job: Make a difference in patients' lives while developing your skills in a caring team.
- Qualifications: NVQ Level 3 or equivalent, with strong admin and communication skills.
The predicted salary is between 24000 - 28000 £ per year.
37.5 hours per week - 12 months fixed term. We have an exciting opportunity for an Administration Officer to join our Integrated Community Stroke Rehabilitation Team, including the Early Supported Discharge (ESD) service in Barnsley. The ESD service provides care to patients following a stroke in a community setting, enabling them to continue their rehabilitation therapy at home at the same intensity and expertise as in hospital. The integrated team allows for stroke‑specific therapy to be continued as required for up to 6 months. All employees of the Trust are strongly encouraged to have their up‑to‑date flu vaccination to protect staff and patients.
Key duties
- Provide comprehensive secretarial and administrative support for the new Community Stroke Service.
- Manage diary and email, arrange appointments, and handle telephone calls, messages and service referrals.
- Operate electronic patient records (e.g., SystmOne) and produce documents using Microsoft Office software.
- Prepare reports and letters, minute meetings and perform general administrative tasks such as ordering, filing, photocopying, and scanning.
- Use initiative and prioritise workload to meet deadlines, maintaining confidentiality at all times.
- Act as principal point of contact for users of the service, including individuals within and outside the Trust.
Qualifications – Essential
- NVQ Level 3 (or equivalent) or RSA Level 3, or demonstrated competency at Level 3.
- Recent secretarial/administrative experience and copy/Audio typing.
- Note/minute taking and electronic diary management.
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
- Strong written and verbal communication skills, confidentiality and data protection knowledge.
- Experience working as an effective team member with minimum supervision.
- Ability to organise and prioritise own tasks and meet deadlines.
- Good interpersonal skills, customer care, resilience to pressure and ability to handle emotional situations.
- Good problem‑solving skills, initiative, and attentiveness to potential risks.
- Demonstrated ability to fulfil Trust Values and complete value‑based induction.
Qualifications – Desirable
- Willingness to undertake further study or development.
- Knowledge of information governance.
- Experience working in a caring environment or dealing with the public.
- Knowledge of SSNAP and information governance.
Special Knowledge & Skills
- Good written and verbal communication skills, including preparing routine correspondence.
- Decision‑making and prioritisation.
- Knowledge of the Data Protection Act.
- Customer care skills; good interpersonal skills; diversity/cultural understanding.
- Resilience to pressure and exposure to emotional, distressing situations.
- Non‑judgemental, empathetic manner and the use of observation skills to identify risks.
- Demonstration of Trust Values and fulfilment of Trust value‑based induction.
Personal and Physical Attributes – Essential
- Flexibility to meet the demands of the post.
- Responsive and polite attitude.
- Appropriate dress for the environment.
- Capability to travel within the Trust as required.
- Favourable sickness record over the previous two years.
- Ability to meet Occupational Health requirements.
Training – Essential
- Willingness to undertake all mandatory Trust training and subsequent refreshers.
- Willingness to undertake job development training and maintain skills.
Disclosure and Barring Service Check
Post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a DBS check.
Legal and EEO statement
This role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates, so we cannot offer a skilled worker visa. We accept applications from candidates who can prove their right to work in the UK or through alternative visa routes. We encourage and welcome applications from all protected characteristic groups, valuing diversity and reflecting our communities.
Employer details
South West Yorkshire Partnership NHS Trust
Kendray Hospital
Doncaster Road
Barnsley
S Yorkshire
S70 3RD
United Kingdom
Administration Officer - Integrated Community Stroke Rehab Team in Barnsley employer: Cheswold Park Hospital
At South West Yorkshire Partnership NHS Trust, we pride ourselves on being an exceptional employer dedicated to fostering a supportive and inclusive work environment. Our Integrated Community Stroke Rehabilitation Team in Barnsley offers not only competitive benefits and comprehensive training opportunities but also a chance to make a meaningful impact in the lives of patients recovering from strokes. Join us to be part of a compassionate team that values your growth and well-being while providing essential care in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer - Integrated Community Stroke Rehab Team in Barnsley
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Cheswold Park Hospital.
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Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Cheswold Park Hospital.
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We think you need these skills to ace Administration Officer - Integrated Community Stroke Rehab Team in Barnsley
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Cheswold Park Hospital.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Cheswold Park Hospital.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Cheswold Park Hospital. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Cheswold Park Hospital. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Cheswold Park Hospital
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Cheswold Park Hospital’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
