At a Glance
- Tasks: Provide essential admin support to the clinical team and manage appointment systems.
- Company: Join Kirklees NHS Talking Therapies, a supportive and flexible workplace.
- Benefits: Flexible working hours, valuable experience in healthcare, and opportunities for further training.
- Other info: Ideal for students seeking part-time work with career growth potential.
- Why this job: Make a difference in people's lives while developing your skills in a dynamic environment.
- Qualifications: Recent admin experience and proficiency in Microsoft Office required.
The predicted salary is between 23900 - 25600 £ per year.
Part-time Administrator – Kirklees NHS Talking Therapies (Kirklees NHS Trust). Work from Folly Hall Mills, Huddersfield (HD1 3LT), or from home on a flexible schedule.
Responsibilities
- Provide comprehensive administrative support to the clinical team, including receiving, registering and tracking referrals.
- Maintain appointment booking systems (Microsoft Teams, telephone and face-to-face clinics) and arrange meetings.
- Assist with record-keeping, data entry and update electronic and paper diaries.
- Act as a point of contact for service users, staff and external stakeholders, ensuring confidentiality and a positive experience.
- Work independently, prioritise tasks, and seek guidance from the Administrative Supervisor when required.
- Support the smooth operation of the service by adhering to Trust policies, procedures and standards.
Experience
- Recent secretarial or administrative experience.
- Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
- Experience in note-taking, copy-typing and managing electronic diaries.
- Ability to work efficiently in a busy environment with competing demands.
- Demonstrated confidentiality and customer-care skills.
Qualifications
- NVQ Level 3 (or equivalent) or evidence of Level 3 competency.
- Willingness to undertake further study and development.
Administrator employer: Cheswold Park Hospital
Kirklees NHS Trust is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. With flexible working arrangements from the historic Folly Hall Mills in Huddersfield, staff enjoy a balanced work-life dynamic while contributing to meaningful healthcare services. The Trust fosters continuous development through training opportunities, ensuring that employees can enhance their skills and advance their careers in a collaborative environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who work with NHS Trusts. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! When you get the chance to meet potential employers, highlight your proficiency in Microsoft Office and your experience in managing diaries and appointments. Real-life examples can make a big impact.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets the attention it deserves. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience and skills that match the Administrator role. We want to see how your past roles have prepared you for this position, so don’t hold back on showcasing your secretarial and administrative experience!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Kirklees NHS Talking Therapies. We love seeing enthusiasm, so let us know what excites you about this role and how you can contribute to our service.
Showcase Your Tech Skills:Since proficiency in Microsoft Office is key, make sure to mention your experience with Word, Excel, Outlook, and PowerPoint. We’re looking for someone who can hit the ground running, so highlight any specific projects or tasks where you’ve used these tools effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our team and values!
How to prepare for a job interview at Cheswold Park Hospital
✨Know Your Stuff
Make sure you’re familiar with the role of an Administrator in a healthcare setting. Brush up on your knowledge of appointment booking systems and data entry processes, as well as the specific responsibilities mentioned in the job description. This will show that you’re genuinely interested and prepared.
✨Showcase Your Skills
Be ready to discuss your experience with Microsoft Office tools like Word, Excel, and Outlook. Prepare examples of how you've used these tools in previous roles, especially in managing diaries or handling confidential information. This will help demonstrate your proficiency and suitability for the role.
✨Practice Your Customer Care Approach
Since you'll be acting as a point of contact for service users and stakeholders, think about how you would handle various scenarios. Prepare to share examples of how you've provided excellent customer care in the past, ensuring you highlight your ability to maintain confidentiality and create a positive experience.
✨Prioritisation is Key
In a busy environment, being able to prioritise tasks is crucial. Think of times when you had to manage competing demands and how you handled them. Be ready to discuss your strategies for staying organised and efficient, as this will show that you can thrive in a fast-paced setting.
