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- Tasks: Support the Managing Director with scheduling, emails, and meeting preparations.
- Company: Join a dynamic team focused on excellence and innovation in the industry.
- Benefits: Enjoy a competitive salary, flexible work environment, and opportunities for growth.
- Why this job: Be at the heart of decision-making and gain invaluable experience in a fast-paced setting.
- Qualifications: Bachelor's degree or equivalent, with 3 years of PA experience and strong organisational skills.
- Other info: Located in Thorne, Doncaster, with a Monday to Friday schedule.
The predicted salary is between 30000 - 42000 £ per year.
The ideal candidate will provide top-level assistance for our MD. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. A competent professional who can be trusted with the most confidential information. Excellent organizational skills, time management, and strong administrative skills are essential.
Responsibilities
- Calendar management for MD.
- Responding to emails and document requests on behalf of MD.
- Draft meeting notes and documents.
- Manage inbound and outbound email, filtering for relevance and matters requiring personal attention.
- Provide support for meetings including preparing packs and agendas, arranging refreshments, taking minutes, noting action points, and following them up.
- Prepare and submit MD expense claims.
Communication
- Liaison with internal and external stakeholders.
- Arranging key internal & external events.
General
- Complete ad-hoc assignments or research when required.
- Producing documents, briefing papers, reports, and presentations.
- Provide overall support for other senior managers as necessary.
- Any other duties as directed by the Managing Director.
- Ensure housekeeping of the administration offices (Director’s Floor) is maintained to the highest standards.
Qualifications
- Bachelor's degree or equivalent experience.
- Proficient in Microsoft Office suite.
- Experience in managing multiple priorities, administrative coordination, and logistics.
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
- Strong written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
Experience
- 3 years of relevant experience working as a PA.
Shift Pattern
- Monday to Friday, 8:30 am to 5:30 pm.
Location
- Thorne, Doncaster.
Salary
- Subject to experience, starting at £30k.
Personal Assistant to Managing Director employer: CHESTERFIELD POULTRY LTD
Contact Detail:
CHESTERFIELD POULTRY LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Managing Director
✨Tip Number 1
Familiarise yourself with the specific needs of a Managing Director. Research common challenges they face and think about how your skills can help alleviate those issues. This will show that you understand the role and are ready to provide valuable support.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide insights into what the job really entails and may even share tips on how to impress during the interview process.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or meeting agenda for the MD. Presenting this during your interview can showcase your proactive approach and ability to manage multiple priorities effectively.
✨Tip Number 4
Be prepared to discuss your experience with confidentiality and handling sensitive information. Think of examples from your past roles where you successfully managed confidential tasks, as this is crucial for a PA to a Managing Director.
We think you need these skills to ace Personal Assistant to Managing Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your organizational skills, time management, and any specific software proficiency, especially with Microsoft Office.
Craft a Compelling Cover Letter: In your cover letter, emphasise your ability to manage multiple priorities and your experience in supporting senior executives. Mention specific examples of how you've successfully handled similar responsibilities in the past.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, ensure that your application is free from errors and clearly conveys your message. Use professional language and structure your documents well.
Highlight Confidentiality Experience: Given the need for trust with confidential information, include any relevant experience where you managed sensitive data or situations. This will demonstrate your reliability and professionalism.
How to prepare for a job interview at CHESTERFIELD POULTRY LTD
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed calendars, scheduled meetings, or handled multiple tasks simultaneously in your previous roles.
✨Demonstrate Strong Communication Abilities
You'll be liaising with various stakeholders, so it's important to show that you can communicate effectively. Practice articulating your thoughts clearly and consider discussing past experiences where your communication skills made a difference.
✨Prepare for Document Drafting Scenarios
Since drafting documents and meeting notes is part of the role, be ready to discuss your experience with this. Bring samples of your work if possible, and be prepared to explain your process for ensuring accuracy and clarity.
✨Exhibit Flexibility and Adaptability
The job requires a flexible team player who can adapt to changing priorities. Be prepared to share examples of how you've successfully navigated unexpected challenges or changes in your previous positions.
