Accounts Assistant in Horsham

The Accounts Assistant will ensure timely payments to our suppliers and that payments from customers are received in line with agreed terms. The role will ensure the transactions are properly reflected in the books, that the ledgers are reconciled and that supplier and customer queries are dealt with professionally and in good time. The role further supports the month end process as necessary and works closely with the other Accounts Assistant to ensure holiday cover etc. The role will look to assist the continuing development of strong internal financial controls and processes and actively contribute to raising the quality and standard of financial information, financial behaviour and financial support throughout the business.

Key Responsibilities

• Accounts Payable

• Assist the full end-to-end accounts payable process.
• Ensure an up-to-date supplier database, including adding new ones and removing old ones as necessary.
• Resolving queries relating to AP from our supplier base and internal customers.
• Matching, batching and coding invoices, including to their relevant purchase orders, investigating and resolving any discrepancies.
• Preparing and assisting with payment runs.
• Reconcile supplier statements, to include handling supplier queries and resolving discrepancies.
• Maintaining accurate purchase ledger records.
• Ensure credit card and personal expenses are properly managed and processed through the system and paid in accordance with company policies.

• Assist the full end-to-end accounts receivable process.
• Prepare and issue invoices for work done in collaboration with the business.
• Maintain accurate accounts receivable records, allocating cash, reconciling the accounts and handling queries as necessary.
• Carry out credit control duties, allocating cash, chasing payments and building relationships.

• Prepare and complete the bank reconciliations.

• Build and maintain strong relationships with internal and external stakeholders, ensuring effective, consistent, and compliant service delivery.
• Coach non-finance stakeholders to improve financial understanding and decision-making.
• Other ad hoc duties as and when required to support the Head of Finance & Accounting, Group reporting requirements (relating to suppliers and customer) and wider business.

Skills, Experience & Personal Attributes

• Previous experience in a manufacturing or similar environment would be an advantage.
• Comfortable using both ERP systems and excel.
• Demonstrates our company values of Teamwork, Integrity, Excellence and Courage.
• Pro-active member of a Finance team with a commitment to getting the job done.
• Highly organised and methodical approach, with an eye for detail.
• Dedicated to furthering the standards of the department and finding appropriate solutions.
• Proactive, organised, able to multi-task and comfortable working independently.
• Good personal time management and priority setting and comfortable working to deadlines.
• Excellent communication, interpersonal and written skills being able to clearly explain financial information and terminology to non-technical parties.
• Change-driven, decisive, adaptable and resilient.
• Inspires others to achieve.
• Learns and shares knowledge.

Work life balance

• 37.5 hour working week.
• Lunchtime finishes on a Friday.
• Hybrid / flexible working arrangements.
• 28 days annual leave.
• Christmas closure.
• Holiday purchasing scheme.

Benefits

• Group pension plan - matched contributions up to 5%.
• Income protection scheme.
• Employee Assistance Programme gives you and your family access to 4 key services including remote GP service, second opinion, mental health pathway service and physiotherapy consultations.
• Life assurance policy, including bereavement counselling and probate helpline.
• Company shares incentive plan and save as you earn scheme.
• Electric vehicle salary sacrifice scheme.
• Wellbeing initiatives, including access to wellbeing app and the addition of mental health support for all employees. Plus, regular activities across our sites to support and promote wellbeing.
• Regular sports and social activities.
• Gym membership discounts.
• Reward platform (high street discounts, employee benefits, health, and wellbeing offerings).
• Recruitment referral bonus scheme.
• Excellent learning & development opportunities.
• Great working environment with free, onsite car parking across all our locations.

Security Clearance Requirements

Due to the nature of our business, our staff need to be able to obtain UK Security Clearance as a mandated requirement. Therefore, if successful, you will need to provide proof of identity, employment history and right to work in the UK, along with proof of UK residency for at least five years.