At a Glance
- Tasks: Lead event logistics, manage on-site operations, and ensure a seamless experience for attendees.
- Company: Join a top Business Transformation Consultancy driving change with innovative tech solutions globally.
- Benefits: Enjoy a dynamic work environment, opportunities for growth, and the chance to work with leading tech companies.
- Other info: Full-time role with a focus on project management and collaboration with diverse stakeholders.
- Why this job: Be part of a vibrant team that empowers businesses and creates impactful events in the tech industry.
- Qualifications: BA/BS or equivalent experience in Events Management/Event Marketing; 12 months relevant experience required.
The predicted salary is between 36000 - 60000 £ per year.
We’re a Business Transformation Consultancy providing end-to-end solutions through human ingenuity and advanced technology to drive positive change for a better future.
We listen with intent, connect brilliant minds, develop bold ideas, and create solutions so our partners achieve extraordinary success. Which is why some of the world’s biggest and best-known tech companies choose to work with us.
We deliver marketing transformation to our clients either via:
- Embedding consultants directly with our clients to deliver exceptional integrated marketing solutions, or
- Via our marketing hub which acts as a one-stop-shop to clients and provides fully scoped, end-to-end delivery and execution of high quality marketing campaigns across both B2B and B2C activations.
Headquartered in London, our presence expands across 17 countries globally.
Join us today to be part of an agile collective of experts who use their knowledge, and shared beliefs to drive extraordinary growth for forward-thinking businesses.
The Team:
Our client helps millions of organisations empower their employees, serve their customers, and build what’s next for their business, all with technology built in the cloud. Their products are engineered for security, reliability and scalability, running the full stack from infrastructure to applications to devices and hardware. You will be embedded in a team dedicated to helping businesses ranging from enterprises to startups, educational institutions and government agencies to see the benefits of our technology come to life.
The Role/Responsibilities
- Lead point person for event day requests and managing changes in agenda
- Assist with reporting and optimising event operations based on user feedback
- You will be the marketing POC on site for the attendees. It is a project management and host role.
- Booking event spaces
- Organising catering
- Ensuring the flow of attendees throughout the day, moving them around to the different scheduled sections/events within the space
- Understand and execute programming and events strategy shared by the Google Cloud teams in the U.S. and locally in the UK.
- Coordinate event logistics for the event day itself in advance. Be the on-the-ground site lead for monitoring the space/venues, ensuring startups have a great experience, and managing end to end logistics for events such as tech talks, workshops, networking events, and developer roundtables.
- Main point of contact for Host/Partners and Event Organiser on site during event day. On site monitoring and oversight of the event operations.
- Lead the project management of working with vendors (e.g., catering, production, etc), security, AV, and other onsite teams to ensure each side is coordinated in delivering an optimal event experience for the visiting startups
- Main point of escalation for Hosts during the event
- Design user access check-in experience including new user onboarding process, badging system, user data management and analysis, rules and systems for booking desks, meeting rooms, recording studio and event spaces.
- Leverage on-the-ground insights from event logistics and success metrics to share lessons learned with the Google Cloud team in the U.S on an ongoing basis
- Assist with the coordination of contracts, budget, POs and invoices
- Coordinate all requests from Stakeholders, startups, and partner organisations and startups that want to use the Hub event spaces and coordinate all approved events execution and logistics end to end.
- Be the main point of contact for the event hosts, assisting with the event day execution as needed
- First point of contact for all guests of the space, including external attendees, external partners (e.g. VCs), Googlers, and AV and Facilities teams
- Daily Operations oversight for public spaces from 9am - 9pm daily
- Owns overall GEMS Management, specifically all tickets and requests related to Cloud spaces and comms with requesters and event owners
- Management of space utilisation and owns overall calendar coordination and scheduling
- Management of Cloud Swag inventory, managing stock and requirements for orders
- Office/Space Management: Ensure space is up to standards & all is working, main point of contact for troubleshooting.
- Meetings logistics: Assist with basic logistics for Room Only bookings
- Primary owner for all catering requests (e.g., number, menus, etc.). Ensures orders have been made and delivered as requested
Qualifications required:
- BA/BS level or equivalent in similar field
- 12 months experience in Events Management/Event Marketing
Seniority level
- Associate
Employment type
- Full-time
Job function
- Business Development, Project Management, and Strategy/Planning
- Industries
- Business Consulting and Services and IT Services and IT Consulting
Event Coordinator employer: Chesamel Group
At TeamChesamel, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to thrive. As a Project Event Coordinator, you will benefit from extensive professional development opportunities while working alongside a diverse team of marketing experts in a vibrant location. Our commitment to excellence in client servicing and business transformation ensures that your contributions will be valued and impactful, making this an ideal environment for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Familiarise yourself with the latest trends in event management and marketing. Understanding what makes an event successful, especially in tech, will help you stand out as a knowledgeable candidate.
✨Tip Number 2
Network with professionals in the industry, particularly those who have experience with tech events. Attend relevant meetups or webinars to build connections that could lead to referrals or insights about the role.
✨Tip Number 3
Gain hands-on experience by volunteering at local events or assisting with event planning for organisations. This practical experience can provide you with valuable skills and examples to discuss during interviews.
✨Tip Number 4
Research the company culture and values of StudySmarter. Tailoring your approach to align with our mission and demonstrating how you can contribute to our goals will make your application more compelling.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in event management and marketing. Use keywords from the job description to demonstrate that you understand the role and its requirements.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for event coordination and your understanding of the company's mission. Mention specific experiences that align with the responsibilities outlined in the job description.
Showcase Relevant Skills:Emphasise skills such as project management, communication, and problem-solving in your application. Provide examples of how you've successfully managed events or logistics in the past.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Event Coordinator role.
How to prepare for a job interview at Chesamel Group
✨Know the Company Inside Out
Before your interview, make sure to research the consultancy thoroughly. Understand their mission, values, and the specific services they offer. This will help you align your answers with their goals and demonstrate your genuine interest in the role.
✨Showcase Your Event Management Skills
Prepare examples from your past experiences that highlight your event coordination skills. Discuss how you've managed logistics, handled unexpected changes, and ensured a smooth flow of events. Be ready to explain how you can apply these skills to the role.
✨Emphasise Communication and Teamwork
As the main point of contact during events, strong communication is key. Be prepared to discuss how you’ve effectively collaborated with various stakeholders, including vendors and team members, to achieve successful outcomes in previous roles.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your enthusiasm for the role and the company. Inquire about their upcoming events, how they measure success, or what challenges they face in event management. This shows you're thinking critically about the position.
