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- Tasks: Join our team as an Office Administrator, managing quotes, invoices, and supporting lab operations.
- Company: ChemTX Ltd is a specialist oil testing lab helping clients maintain critical equipment.
- Benefits: Enjoy 25 days of paid leave, flexible holidays, and on-the-job training in a supportive environment.
- Why this job: Be part of a small, friendly team making a real impact in industrial asset management.
- Qualifications: Experience in admin roles, strong organisational skills, and confidence with office software are essential.
- Other info: Training provided for LIMS and Clearbooks; perfect for those looking to grow their skills.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
ChemTX Ltd is a specialist oil testing laboratory supporting a wide range of industrial clients with critical electrical and mechanical assets. We provide high-quality, reliable analysis to help our clients monitor equipment condition, reduce downtime, and extend asset life. We’re now seeking an Office Administrator to join our dedicated team and help deliver exceptional analytical services.
Role Overview:
We are seeking a reliable and detail-oriented Office Administrator to join and provide support for our small team in Wishaw. This role is essential to the smooth operation of our testing services, supporting both customer-facing and internal processes. You will manage core administrative functions and coordinate efficiently between clients, suppliers, and laboratory staff.
Key Responsibilities:
· Prepare and issue quotations & invoices for customers
· Receipt and process purchase transactions
· File job cards upon completion of work
· Communicate professionally with customers and suppliers
· Assist lab staff with Logging incoming samples into LIMS database
· Provide general administrative support as per business requirements.
Ideal Candidate Will Have:
· Experience in an administrative or office support role
· High attention to detail and strong organizational skills
· Confidence / Experience using office software (e.g., Microsoft Office, Excel, email)
· Experience with Clearbooks accounting software (desirable)
· Familiarity with LIMS or other data management systems (training will be provided)
· Good written and verbal communication skills
· Ability to work independently and collaborate effectively in a small team environment
Benefits:
· 25 days paid annual leave
· Flexible Stat holidays
· Small team with a friendly and supportive culture
· On-the-job training and support (e.g., in LIMS, Clearbooks, lab processes)
Office Administrator employer: ChemTX Ltd
Contact Detail:
ChemTX Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, especially Clearbooks and LIMS. Even if you haven't used them before, showing that you've done your research and understand their functions can set you apart.
✨Tip Number 2
Highlight your organisational skills during any interactions with us. Since the role requires managing multiple tasks efficiently, demonstrating your ability to prioritise and stay organised will be crucial.
✨Tip Number 3
Prepare to discuss your previous experience in administrative roles. Be ready to share specific examples of how you've supported teams or improved processes, as this will show us your capability to contribute effectively.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role involves liaising with customers and suppliers, being able to convey information clearly and professionally will be key to impressing us.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your attention to detail, organisational skills, and any experience with office software, especially Microsoft Office and Clearbooks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role at ChemTX Ltd. Mention specific responsibilities from the job description, such as managing quotations and invoices, and explain how your skills align with these tasks.
Highlight Relevant Skills: In your application, clearly outline your proficiency with office software and any experience with data management systems like LIMS. If you have prior experience in customer communication, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Administrator role.
How to prepare for a job interview at ChemTX Ltd
✨Showcase Your Organisational Skills
As an Office Administrator, attention to detail and strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Familiarise Yourself with Relevant Software
Since the role involves using office software like Microsoft Office and potentially Clearbooks, make sure you brush up on these tools. If you have experience with LIMS or similar systems, mention it during the interview to highlight your readiness to adapt.
✨Prepare for Customer Interaction Scenarios
Given that communication with customers and suppliers is a key responsibility, think of scenarios where you've had to handle customer queries or issues. Practising how you would respond can help you convey your professionalism and problem-solving skills.
✨Emphasise Team Collaboration
This position requires working closely with a small team, so be ready to discuss how you collaborate effectively with others. Share examples of how you've contributed to a team environment in previous roles, showcasing your ability to work independently while also being a team player.