Capital Project Manager in London

We are an award winning organisation providing care at two main hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—and a number of community-based services across London, such as sexual health and HIV clinics. With 6,700 members of staff, we are proud to care for a diverse population of one million people. We are committed to ensuring that our workforce is just as diverse with a strong mix of skills and abilities. Our staff are at the very heart of our organisation and we recognise the valuable contribution that each and every person working at the Trust makes. One of our Trust priorities is to be an employer of choice—a place where people want to start their career and to grow with us through continued education, professional development and support.

Chelsea and Westminster Hospital NHS Foundation Trust is one of the leading providers of elective care services within North-West London. We are looking for a talented, highly motivated and experienced Project Manager to advise and support the Project Director, DDO/GM, Project Sponsors, Project Board/team and senior clinicians and to take predominant responsibility for the coordination, management, and delivery of Trust Capital projects to ensure objectives are achieved in terms of specific performance, time, cost and quality.

Main duties of the job

• The post holder is required to provide and receive complex specialist technical information to and from a wide range of parties at various levels within and out with the organisation, including staff, contractors, suppliers and design teams where agreement, co-operation or negotiation is required.
• The post holder will manage all documentation from initial brief to handover ensuring compliance with relevant statutory and non-statutory standards, health & safety guidance, regulations, codes of practice, NHS guidance documents, British Standards, building regulations, planning authority guidance and the Treasury’s Green Book business case guidance.
• Responsible for the project management of Business Case deliverables which include; new works, refurbishment, building adaptation and conversion schemes ensuring that projects meet user’s requirements, standards, within budget and to acceptable quality standards in compliance with the Trusts financial instructions and policies.
• Be the lead specialist for allocated projects and will have significant discretion in relation to daily duties. Work is reviewed at least annually through a structured Personal Development Plan and Performance Appraisal system.

Please note: Some roles may require weekend shifts at multiple sites.

Working for our organisation

Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London. Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children’s services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use. We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid. We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste and pollution wherever possible. Every action counts to create a healthier, more sustainable future.

We are committed to equal opportunities and believe diversity drives innovation and excellence. We welcome applications from the global majority, veterans and underrepresented communities, valuing the perspectives they bring.

Detailed job description and main responsibilities

• The postholder will lead and manage capital projects from inception through design, procurement, construction, commissioning and handover, ensuring projects are delivered safely, on time, within budget and to the required clinical, operational and quality standards.
• They will provide senior management with accurate and timely information on project progress, finances, risks and key decisions.
• They will work closely with clinical, operational, infection control, estates and finance teams to develop project briefs and business cases, ensuring requirements, risks, costs and operational impacts are fully considered.
• They will manage project budgets, cash flow, expenditure and forecasts, maintaining appropriate financial controls and compliance with Trust procedures.
• The postholder will procure and manage consultants, contractors and design teams, overseeing design development and ensuring schemes meet agreed technical, statutory, clinical and financial requirements.
• They will maintain effective project governance, risk management, reporting, communication and document control throughout the project lifecycle.
• During construction, they will monitor programme, quality, health and safety, costs and contractor performance, including undertaking site inspections and attending progress meetings.
• They will manage the interface between construction activities and operational healthcare services, helping to minimise disruption to patients, staff and clinical services.
• They will lead and coordinate commissioning, snagging, practical completion and handover, ensuring developments are safe and operationally ready before occupation. This will include ensuring defects are addressed and appropriate technical, health and safety and maintenance information is provided.
• The postholder will maintain and monitor the capital programme, including project milestones, financial forecasts, funding requirements and key risks.
• They will contribute to the development of the Estate Strategy, capital procedures, policies and quality management arrangements and support continuous improvement across Capital Projects and Estates.
• The role will ensure compliance with Trust Standing Financial Instructions, procurement requirements, health and safety legislation, NHS requirements and relevant statutory and regulatory standards, while maintaining high standards of professional conduct, financial probity and accountability.

Person specification

Education, Qualification & Experience

• Chartered Construction professional RICS, RIBA, C Eng or similar
• Experience of a variety of project planning and programming techniques
• Degree/Diploma in line with key competencies in construction and contract management
• Diploma in Project Management
• NHS experience, preferably within an Estates/Facilities related field

Experience

• Experience of a variety of project planning and programming techniques
• Proven expertise to lead, plan, manage, interact with colleagues and deliver projects successfully in a spirit of cooperation.
• Understanding of how we manage a contracted-out service, through KPI’s
• NHS experience, preferably within an Estates/Facilities related field

Skills and Knowledge

• Ability to seek and share information and ideas in a confident and compelling manner, using a range of techniques to achieve an effective outcome.
• Clear aptitude to engage with internal and external stakeholders and service providers and business partners to proactively manage the utility and value of the estate
• Comprehensive ability to use Autocad & Microsoft Office
• Comprehensive ability to use Microsoft project and/or Oracle Project management software
• Good written communication and analytical skills
• Ability to analyse income and expenditure financial information rapidly and apply sound commercial acumen and sound technical knowledge to maximise value of healthcare estate
• Ability to act autonomously in predicting and responding to property management problems to ensure mitigation of risk
• Ability to train and teach others and act as workplace mentor in property management and general professional development
• A working knowledge of NHS Standing Financial Instructions
• Knowledge of HBN’s, Firecode, HGN’s and HTM’s

Recruitment Fraud Warning

Chelsea and Westminster Hospital NHS Trust does not charge any fees for job applications, recruitment processes, sponsorship arrangements or offers of employment. All legitimate recruitment communications and applications will be made through our official careers website and published contact details. If you receive a job offer or recruitment communication requesting payment, please do not make any payment and verify it with us using the contact details published on our official careers website.

Right to work

If you need sponsorship to work in the UK, please visit the Home Office website for information on sponsorship and visa status before you fill in your application form. Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on UK Visas and Immigration - GOV.UK.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment. The recruitment team are available to provide support from 9am–5pm, Mon–Fri. To contact the team please call the Trust switchboard and ask for ‘Recruitment team, Human Resources Department’.