Payroll Assistant in Cheltenham

For August 2026, Cheltenham College seeks an organised and proactive Payroll Assistant. The successful candidate will join our friendly HR & Payroll team and play an important role in delivering an accurate and efficient payroll service for staff across both Cheltenham College and Cheltenham Prep. This role would suit a highly organised and detail‑oriented individual who enjoys working with accuracy and thrives in a professional environment where no two days are the same.

About Us: Cheltenham College consists of two inter‑dependent fee‑paying schools within a single executive structure. College (13‑18), founded in 1841, is one of the oldest Victorian public schools and is predominantly a boarding school of around 750 pupils. Cheltenham Prep is situated on the same campus in a beautiful setting with its own sports fields, lake and views of Leckhampton Hill. The Prep is fully co‑educational, day and boarding, and educates around 420 pupils aged 3‑13. Both schools are known for their strong academic standards and excellent reputation for sport, drama and music.

The Role: As Payroll Assistant, you will support the Payroll Manager in the delivery of accurate and timely payroll services across the College. The role involves assisting with payroll processing, pensions administration, statutory payments and payroll reporting, while providing a professional and supportive service to colleagues across the organisation. Working closely with the HR & Payroll team, you will help ensure payroll operations run efficiently and in compliance with HMRC legislation and College procedures.

Key responsibilities include:

• Preparing and processing monthly payroll information across a range of contract types
• Inputting and maintaining payroll data for starters, leavers and contractual changes
• Reviewing and processing timesheets, overtime and additional payments
• Supporting statutory payments including sickness absence and family leave
• Assisting with pension administration and monthly pension contributions
• Responding to staff queries relating to pay and pensions
• Producing payroll documentation including payslips, P45s and P60s
• Supporting HMRC submissions including FPS and EPS returns
• Assisting with payroll reporting, audit preparation and nominal ledger reports
• Helping ensure compliance with payroll legislation, National Minimum Wage requirements and College policies

About You: Has excellent organisational and administrative skills. Demonstrates strong attention to detail and accuracy. Is confident using Microsoft Excel and other IT systems. Has strong communication and interpersonal skills. Can prioritise workload effectively and meet deadlines. Works well independently and collaboratively within a team. Demonstrates initiative and a willingness to learn new skills. Has previous payroll or HR systems experience, although training may be provided for the right candidate. A Payroll Administration qualification would be advantageous, though not essential.

Salary: £22,495 per annum (£28,119 full‑time equivalent salary). Grade C with potential to develop into a Grade D position. Working pattern: 30 hours per week (0.8 FTE). Hours may be worked across either 5 days per week or 4 full working days, subject to agreement. Benefits include: Lunch during term time, Executive Pension Scheme, complimentary membership to College’s gyms and pool as well as discounts at local retailers, health & wellbeing and hospitality venues.

Closing date: Wednesday 9th June 2026 with interviews to be held shortly after. Cheltenham College reserves the right to close this vacancy early should a suitable candidate be appointed. To avoid disappointment, early applications are encouraged. Cheltenham College is committed to safeguarding and promoting the welfare of children and young people in its recruitment and selection of job applicants and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check. We are committed to equality of opportunity for all staff and applications from suitably qualified individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We encourage all candidates to ensure that College is aware of your particular requirements should you be invited to interview.