Administrator (Estates Department) in Cheltenham

Cheltenham College's Estates Department is seeking an organised and proactive Administrator on a part-time basis. This is an exciting opportunity to play a key administrative role supporting the management and maintenance of a large and historic school estate.

The Estates Administrator provides comprehensive administrative support to the Estates Bursar and Estates Management Team. The role is central to the smooth running of the department and supports the delivery of maintenance services and projects across the Cheltenham College estate. Based on site in the Estates Office, the role involves coordinating administrative systems, maintaining records and databases, supporting staff training and compliance processes, and assisting with contractor management. This is a busy and varied role that requires excellent organisational skills, initiative and the ability to manage multiple priorities. Knowledge or experience of working in a busy estates-related office environment would be advantageous but is not essential.

Person Specification

• Excellent organisational and administrative skills
• Strong IT skills including Microsoft Word, Excel, email and databases
• Accurate word processing and numerical skills
• Outstanding attention to detail
• Excellent telephone and interpersonal skills
• The ability to prioritise workloads and work independently in a busy environment
• Discretion when handling confidential information
• A flexible, cooperative approach and ability to work effectively within a team

Terms and Conditions

• Hours: 25 hours per week: The expected hours are 08:00 - 13:00, Monday to Friday but there is a degree of flexibility and the exact working pattern can be discussed at interview.
• Salary: Pro-rata salary from £17,108 to £19,344 per annum (based on full time equivalent of £25,662 to £29,016 per annum depending on experience).
• Holiday: 20 days plus bank holidays and Christmas shut down (rising to 25 days with service).
• Benefits include Lunch during term time, Executive Pension Scheme, complimentary membership to College’s gyms and pool as well as discounts at local retailers, health & wellbeing and hospitality venues.

Application details

• Closing date: Sunday, 12th April
• Interview date: Thursday, 16th and/or Friday 17th April

How To Apply

Please click on the application link to apply for this role. The application should be submitted with a covering letter, either in the supporting statement section, or uploaded separately at the time of applying.

Cheltenham College is committed to safeguarding and promoting the welfare of children and young people in its recruitment and selection of job applicants and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check. We are committed to equality of opportunity for all staff and applications from suitably qualified individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, belief and marriage and civil partnerships. We encourage all candidates to ensure that College is aware of your particular requirements should you be invited to interview.