Part time Office Manager and PA to Founder in City of London

Job Title: Part Time Office Manager & Founder PA 3 Days - Office Based ( Tuesday – Thursday)

This role would suit someone who enjoys variety, takes ownership and is comfortable moving between practical office tasks, confidential executive support and fashion-specific coordination. You will be a central point of contact across the business and help ensure that people, projects and priorities remain organised and on track. Reporting to the Finance Director, with a dotted-line reporting relationship to the Founder.

Key Responsibilities:

Office Management & Facilities

· Oversee the smooth day-to-day running of the London office.

· Ensure the office is organised, professional, welcoming and fully operational.

· Manage office suppliers and service providers, including the cleaning company, building management, maintenance contractors, security providers and other facilities suppliers.

· Monitor the quality of cleaning and facilities services, resolve issues and review requirements with suppliers.

· Source and order stationery, equipment, refreshments, kitchen supplies and other office requirements, balancing quality and cost.

· Coordinate repairs, maintenance, office improvements and workspace changes.

· Manage meeting rooms, visitors, deliveries, post and general front-of-house requirements.

· Monitor office-related expenditure and support supplier reviews and cost control.

· Maintain relevant office, health and safety, fire safety and first-aid records, coordinating external support where required.

· Identify practical ways to improve office processes, organisation and efficiency.

Founder / PA Support

· Provide proactive day-to-day administrative support to the Founder.

· Manage diary scheduling, appointments and internal and external meetings.

· Arrange UK and international travel, accommodation, transport and itineraries.

· Prepare agendas, meeting materials, presentations and supporting documents.

· Manage confidential correspondence, documents and information with discretion.

· Follow up meeting actions and help keep key projects and deadlines on track.

· Act as a key coordination point for internal teams and external contacts on behalf of the Founder.

· Provide ad hoc research and administrative support as required.

HR & Employee Support

· Support recruitment administration, including interview scheduling and candidate coordination.

· Coordinate new starter onboarding, inductions, equipment and general office setup.

· Maintain accurate employee records and HR documentation.

· Support probation review administration, employee changes and other employee lifecycle processes.

· Assist with employee communications, policy updates and handbook administration.

· Coordinate employee benefits and workplace-related administration where required.

· Support staff wellbeing, engagement activities, team events and company celebrations.

· Work alongside Finance, managers and external HR advisers on day-to-day people administration.

Business & Administrative Support

· Provide general administrative support to the leadership team when required.

· Assist with company-wide projects and operational initiatives.

· Coordinate information and actions across teams to help projects progress.

· Help maintain clear internal processes, records and ways of working.

· Undertake other reasonable duties that support the smooth running of a growing fashion business.

· Adhoc support with any other projects that come our way: Office Move, Photoshoot, Store openings etc

Candidate Requirements:

Essential

Office Manager, PA, EA required

Highly organised, proactive and able to manage changing priorities.

Fashion, retail, e-commerce or creative business experience.

Experience supporting a founder or senior executive.

Exposure to HR admin, onboarding, samples, photoshoots or events.

Working with us:

We are a small but passionate team who love what we do – you will need to be a self-starter, able to hit the ground running and always up for a challenge. Someone who is confident and can work in a busy environment.

Other:

● Must have the legal right to work in the UK and be comfortable commuting to our Chiswick office in London

● Part Time office based (3 days a week) with flexible start time (8-10am)

● 25 Days holiday Prorata

● Competitive Salary and other perks