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- Tasks: Support the Buying team with data entry, sample management, and critical path management.
- Company: Join a dynamic fashion brand in London with a focus on innovation.
- Benefits: Enjoy 25 days holiday, flexi-hours, and hybrid working after probation.
- Why this job: Kickstart your career in fashion and make an impact in a creative environment.
- Qualifications: Attention to detail, strong communication skills, and proficiency in Microsoft Office.
- Other info: Perfect for self-motivated team players passionate about product and fashion.
The predicted salary is between 28800 - 48000 £ per year.
An exciting opportunity to join us as a Buying Administration Assistant has been created to address our growing business needs. This is an entry level position covering multi-category clothing and accessories spanning Womenswear, Menswear and Kidswear.
You will give support to the Buying team with data entry, administration, sample management and critical path management. Reporting into the Assistant/Junior Buyer and Commercial Manager.
Key Responsibilities- With support from JB, detailed management of the department critical path - liaising with suppliers to ensure CP is up to date, system kept updated and issues and risks to deliveries escalated to the Buying and Operations team.
- Administration of all order management in collaboration with Wholesale Admin Assistant.
- Weekly reviewing trade from partner brands and presenting back to JB and Commercial Manager.
- Assisting with the approval process and relaying all approvals to suppliers - viewing approvals through commercial eyes, understanding the vision for the final product and escalating concerns.
- File and record in critical path all approvals, updating colour files where necessary.
- Raising Purchase Orders for each brand with precision and attention to detail.
- Sample management, including obtaining them from suppliers, sending externally and internally, preparing for shoots, sealing samples and regular clear outs to storage and disposal.
- Coordinating weekly fit sessions with the Technical team, ensuring samples arrive ahead of fit deadline.
- Working closely with the design team to prepare for meetings – racking up the showroom, steaming and general organising.
- Working closely with the shoot team, coordinating the sample log and ensuring all samples are ready for shoot date.
- Conducting regular competitive shops and sharing competitor activity with the team.
- Previous experience as a BA is preferable, not essential.
- Strong attention to detail.
- Self-motivator who is enthusiastic and determined in their role.
- Contributing team player.
- Good communication and organisational skills.
- Ability to multitask as part of a multi-brand department.
- Proficient in Microsoft Office, especially Excel.
- Passion for product!
25 Days holiday + Bank Holidays. Flexi-hours. Hybrid working - 3 days in office after successfully passing probation (5 days in office during probation).
Buying Admin Assistant employer: Chelsea Peers
Contact Detail:
Chelsea Peers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show your passion for the brand and be ready to discuss how you can contribute to their success. We want to see that enthusiasm!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your skills and experiences that align with the Buying Admin Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Buying Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Buying Admin Assistant role. Highlight any relevant experience in administration, data entry, or sample management to show us you’re the right fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Tell us why you’re passionate about buying and merchandising, and how you can contribute to our team.
Show Off Your Attention to Detail: Since this role requires precision, make sure your application is free from typos and errors. We want to see that you can manage details effectively, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Chelsea Peers
✨Know Your Stuff
Before the interview, make sure you understand the role of a Buying Admin Assistant. Familiarise yourself with key responsibilities like critical path management and sample handling. This will show your enthusiasm and readiness to contribute from day one.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything on track, as this will resonate well with the interviewers.
✨Brush Up on Excel
As proficiency in Microsoft Excel is crucial for this position, take some time to review your Excel skills. Be ready to discuss how you've used Excel in previous roles, whether for data entry, analysis, or reporting. If possible, practice some common functions that might come up.
✨Demonstrate Your Passion
Let your passion for fashion and product shine through during the interview. Share your thoughts on current trends in clothing and accessories, and how they relate to the company's vision. This will help you connect with the team and show that you're genuinely interested in the industry.
