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For Companies At a Glance
- Tasks: Support the buying team with order management, product approvals, and sample handling.
- Company: Join Chelsea Peers, a vibrant fashion brand known for its stylish and comfortable clothing.
- Benefits: Enjoy hybrid working after probation, flexible hours, and a creative work environment.
- Why this job: Be part of a fast-paced team where your organisational skills can shine and impact fashion.
- Qualifications: A degree in Fashion or Business is preferred; strong organisational skills are essential.
- Other info: This role is based in Chiswick, West London, with opportunities for hybrid working post-probation.
The predicted salary is between 28800 - 43200 £ per year.
Buying Administration Assistant Chelsea Peers
Location: Chiswick, West London (Hybrid working after probation 3 days in the office)
Start date: ASAP
Hours: Full time
About the role
We are looking for a highly organised and detail-driven Buying Administration Assistant to join our Buying team at Chelsea Peers.
You will provide essential administrative and organisational support to ensure the smooth running of the buying function, working closely with the buying, design and operations teams.
Its a fast-paced role where accuracy, organisation, and a proactive approach are key.
Key responsibilities
Critical Path & Order Management
- Assist in managing the buying critical path, liaising with suppliers and flagging any delivery risks.
- Support in raising orders, updating systems, and monitoring progress through to delivery.
- Manage system updates to maintain accurate order records
Product Preparation & Approvals
- Support product approval processes, ensuring all products meet brand standards before production.
- Maintain product files and records, ensuring colour and design details are accurate and consistent.
- Support in garment fitting and administration of test reports and transactional certificates
Meetings & Reporting
- Prepare materials for weekly trade meetings.
- Complete product information sheets to support marketing, copywriting, and internal communication.
Sample Management
- Manage incoming and outgoing samples, ensuring they are correctly stored, labelled, and prepared for photoshoots.
- Assist with showroom set-up and garment steaming for key meetings.
Market & Website Checks
- Review the Chelsea Peers website after product launches and share feedback with the team.
- Monitor competitor activity, seasonal ranges, and pricing benchmarks.
Skills & experience
- Degree in Fashion and or business desirable
- Strong organisational skills with excellent attention to detail.
- Confident communicator with the ability to work effectively across teams and with suppliers.
- Proficient in Microsoft Office, particularly Excel.
- Proactive, adaptable, and willing to take on a variety of tasks.
- An interest in fashion and product is highly desirable.
The practical details
- You must have the legal right to work in the UK.
- This role is office-based in Chiswick, West London, 5 days a week until successful completion of probation, after which hybrid working is available.
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Buying Admin Assistant employer: Chelsea Peers
Contact Detail:
Chelsea Peers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Admin Assistant
✨Tip Number 1
Familiarise yourself with the buying process in the fashion industry. Understanding how critical paths and order management work will give you a solid foundation to discuss during interviews.
✨Tip Number 2
Brush up on your Excel skills, as proficiency in this software is crucial for managing data and reports. Consider taking an online course or watching tutorials to enhance your abilities.
✨Tip Number 3
Stay updated on current fashion trends and competitor activities. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role and the brand.
✨Tip Number 4
Network with professionals in the fashion industry, especially those involved in buying and administration. Attend relevant events or join online forums to make connections that could lead to valuable insights and opportunities.
We think you need these skills to ace Buying Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Buying Administration Assistant role. Emphasise your organisational skills, attention to detail, and any experience in fashion or business.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for fashion and your understanding of the buying process. Mention specific examples of how your skills can contribute to the Chelsea Peers team.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, particularly Excel, and any experience you have with order management or product approvals. This will demonstrate your capability for the role.
Show Enthusiasm for the Brand: Research Chelsea Peers and mention what you admire about their products or brand ethos in your application. Showing genuine interest can set you apart from other candidates.
How to prepare for a job interview at Chelsea Peers
✨Show Your Organisational Skills
As a Buying Administration Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the fast-paced nature of the role.
✨Familiarise Yourself with the Brand
Before the interview, take some time to research Chelsea Peers and their product lines. Understanding their brand values and current offerings will help you answer questions more effectively and show your genuine interest in the company.
✨Prepare for Teamwork Questions
Since the role involves working closely with various teams, be ready to discuss your experience in collaborative environments. Think of specific instances where you communicated effectively with others to achieve a common goal.
✨Demonstrate Your Attention to Detail
Given the importance of accuracy in this role, prepare to discuss how you ensure precision in your work. You might want to share examples of how you've caught errors or improved processes in previous positions.
