Accounts Receivables & Treasury Assistant

JOB TITLE: Accounts Receivables & Treasury Assistant

DEPARTMENT:Finance

REPORTING TO: Accounts Receivables & Treasury Manager

JOB FUNCTION: The key function of this role is to provide a full accounts receivable service to customers, in addition to ensuring all areas of treasury functions run smoothly. Especially key monthly processes are completed in a timely manner.

LOCATION: Stamford Bridge, London

CONTRACT: Full-Time Permanent

Closing Date: Friday 5th September

Accounts Receivables Main Responsibilities:

An accounts receivables assistant will provide all aspects of accounts receivables work for

Chelsea FC Plc and Chelsea FC Foundation. Including:

• Processing Invoice/Credit Notes for all entities in a timely manner.
• Processing bank receipts through the finance system.
• Performing full debt collection process, including generating statements, collecting debt via email and telephone, generating legal notices
• Compiling aged debtor’s analysis
• Ensuring customer due diligence is performed on new credit term requests
• Communicate with both customers and internal personnel.
• Actively participate in the development and updating of finance processes, policies, and internal control procedures.
• Maintaining a comprehensive list of communications when chasing debts for each customer.
• Liaising with internal legal department to proceed with legal action for bad debts.
• Review aged debtors with Internal Stakeholders and AR & Treasury Supervisor and Manager.
• Maintaining a schedule of periodic invoicing across the group to ensure that deadlines for raising and receiving payments are met.
• Digital invoice filing.
• Flexible duties to cover in peak period other team member responsibilities.
• Balance sheet reconciliations including bank reconciliation and AR/General.
• Ledger reconciliations.

Treasury Main Responsibilities:

• Daily bank reconciliations – reconcile and maintain up to reconciliation of 25 multicurrency bank accounts.
• Balance sheet reconciliations including AR/General Ledger reconciliations.
• Follow up with entire Finance/Payroll team and make sure all bank items are posted in a timely manner to maintain good control of bank reconciliations.
• Assist with bank transaction queries. Investigate any unclaimed item and try and keep a very minimal unposted items carried forward into the following month.
• Monitor bank balances daily and ensure sufficient balances exists as required.
• Make sure to request the forex trade on time.
• Assist with manual payment submission following the internal procedures. These are done on Mondays, Wednesdays & Fridays.
• Assist with weekly referee payments for Academy and Womens.
• Make sure all bank transfers, forex trades, interests, commissions, card charges and other adhoc journals are completed on a timely manner.
• Perform a check on all bank accounts to assist with the AR and AP month end close making sure majority of the bank items are claimed and posted in the current month.
• Produce weekly cash forecasts by Monday afternoon for other team members to update.
• Assist with Equals card top ups and maintenance of balance sheet reconciliation of the Equals account.
• Assist with opening user accounts and card request for both Equals and corporate Barclaycard.
• Maintain a balance reconciliation of other creditors and Levy’s balance sheet and ensure funds are transferred across monthly.
• Assist with audit queries including coordination of information and analysis of bank transactions.
• Assist with updating price changes on Clover devices and get them ready for home games.
• Respond to any ad hoc queries as required by the wider Finance team.
• Carry out any other duties instructed by the Line Manager.
• Any other ad hoc duties as required by the senior members of the finance department.

Measures of Performance:

• Achieving all deadlines in a timely manner.
• Monitoring the ageing profile of the debtors.
• Achieving the standards required by the auditors.
• Accurate and timely distribution of cashflow reports and bank reconciliation.
• Awareness of cash position and identifying and reporting deficiencies.
• Ensuring monthly deadline for AP/AR and GL ledger closes are met.
• Individual performance indicators and objectives will be identified for continuous improvement.

Skills:

• Proficient in using accountancy software; experience of using Microsoft Dynamics GP would be an advantage. Additional experience on softwares: CRM Dynamics/Oracle.
• Opera would be helpful.
• Computer literate (sound knowledge of Excel, Word, and Microsoft outlook).
• A good team player with an excellent interpersonal and communication skills – able to build relations with people at all levels.
• Ability to multi-task and prioritise workload under pressure while maintaining high work ethics and standard.

Qualifications & Experience:

• A combination of relevant experience in accounting preferred.
• Strong understanding of accounting standards and process.
• Experience on Microsoft Dynamics GP (ERP).
• Demonstrated experience on bank reconciliation is preferred.
• Solid experience within a high volume of cashless transactions.
• Should be enthusiastic and keen to learn.
• Capable of working independently, but also able to be part of a team.
• Proven experience in a similar AR position.
• High degree of honesty and trustworthiness.
• CRB check is essential.
• Proficient in the use of Microsoft Office 365 products (strong excel experience is essential)
• Proven experience in managing and analysing high volumes of data to recognise, understand and assist in solving problems.

The Employee must at all times carry out their responsibilities with due regard to Chelsea

Football Club policies and procedures in particular Health & Safety, Financial Authorisation,

Confidentiality and with regard to the Data Protection Act. The Employee must act to

protect all young people and vulnerable adults that are in their care or attending the

Company\’s premises. The Employee must report any misconduct or suspected misconduct

to the Safeguarding Lead.

Our commitment to Equality, Diversity and Inclusion:

At Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.

This Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over time according to the changing needs of the Club.

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