Accounts Receivables Assistant

The key function of this role is to provide a full accounts receivable service to customers, in addition ensuring that key monthly processes are completed in a timely manner.

Main Responsibilities:

• Provide all aspects of accounts receivables work for Chelsea FC Plc and Chelsea FC Foundation, including:
• Processing Invoice/Credit Notes for all entities in a timely manner.
• Processing bank/card receipts through the finance system.
• Performing full debt collection process, including generating statements, collecting debt via email and telephone and generating legal notices.
• Compiling aged debtor’s analysis.
• Ensuring customer due diligence is performed on new credit term requests.
• Communicate with both customers and internal personnel.
• Any other ad hoc duties as required by the senior members of the finance department.
• Maintaining a comprehensive list of communications when chasing debts for each customer.
• Liaising with internal legal department to proceed with legal action for bad debts.
• Review aged debtors with Internal Stakeholders and AR & Treasury Manager.
• Maintaining a schedule of periodic invoicing across the group to ensure that deadlines for raising and receiving payments are met.
• Digital invoice filing.
• Flexible duties to cover in peak period other team member responsibilities.
• Balance sheet reconciliations including bank reconciliation and AR/General Ledger reconciliations.
• Actively participate in the development and updating of finance processes, policies and internal control procedures.

Measures of Performance:

• Achieving all deadlines in a timely manner.
• Monitoring the ageing profile of the debtors.
• Achieving the standards required by the auditors.
• Accurate and timely distribution of cashflow reports and bank reconciliation.
• Ensuring monthly deadline for AP/AR and GL ledger closes are met.
• Individual performance indicators and objectives will be identified for continuous improvement.

Personal Specification:

Skills:

• Proficient in using accountancy software; experience of using Microsoft Dynamics GP would be an advantage.
• Additional experience on software: CRM Dynamics/Oracle Opera would be helpful.
• Computer literate (sound knowledge of Excel, Word, and Microsoft Outlook).
• A good team player with excellent interpersonal and communication skills, able to build relations with people at all levels.
• Ability to multi-task and prioritise workload under pressure while maintaining high work ethics and standards.

Qualifications & Experience:

• A combination of relevant experience in accounting preferred.
• Strong understanding of accounting standards and processes.
• Experience on Microsoft Dynamics GP (ERP).
• Demonstrated experience on bank reconciliation is preferred.
• Solid experience within a high volume of cashless transactions.
• Should be enthusiastic and keen to learn.
• Capable of working independently, but also able to be part of a team.
• Proven experience in a similar AR position.
• High degree of honesty and trustworthiness.
• Proficient in the use of Microsoft Office 365 products (strong Excel experience is essential).

Our Expectations:

• To embody the club’s BLUE behaviours (Brave, Lead, Unity, Edge) in the approach to work and interaction with others.
• To adhere to the club’s policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.
• To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channels.
• To create a safe environment and act to protect all young people and vulnerable adults that are either in your care or attending club premises, and report any concerns to the Safeguarding Lead.
• To report any misconduct or suspected misconduct to the HR Department.

Our commitment to Equality, Diversity and Inclusion:

At Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you. Chelsea FC is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate.