Football Services Administrator

Job-ID: 134294404Location: London, GBREmployment type: Permanent (Full-Time)Football Services Administrator Location: Cobham Training GroundContract Type: Permanent, Full-TimeClosing date: 12th OctoberWe encourage you to apply as soon as possible. In the event that we receive a large number of applications, the position may be filled before the listed closing date. To avoid missing out, please submit your application at your earliest convenience.The Opportunity Join Chelsea FC's Academy at Cobham and play a key role in delivering a first-class experience for players, parents, staff and visitors. As Football Services Administrator, you'll provide front-of-house and administrative support across Academy operations, helping to ensure everything runs smoothly, professionally and efficiently.Key ResponsibilitiesDeliver a professional and welcoming reception service.Manage visitor sign-ins in line with safeguarding and security requirements.Provide day-to-day administrative support, including record keeping, communications, purchase orders and document management.Maintain accurate information across Academy systems, including Teamworks and Concur.Coordinate casual staff timesheets, expenses and administrative processes.Support Academy fixtures, matchday logistics, tours and travel arrangements.Assist with the planning and delivery of Academy events and staff activities.Liaise with internal departments and external stakeholders to ensure seamless operations.About YouExperienced in administration, operations or a customer-facing role.Highly organised with excellent attention to detail.Confident communicator with a professional and approachable manner.Able to manage multiple priorities in a fast-paced environment.Comfortable using administrative systems and Microsoft Office.Experience with Teamworks or Concur is desirable but not essential.Trustworthy, discreet and committed to maintaining confidentiality.Understanding of safeguarding responsibilities and professional standards.Additional InformationFlexibility to work one evening per week and bi-weekly weekend activities.Occasional support for events and tours may be required.Our Expectations:To embody the club’s BLUE behaviours (Brave, Lead, Unity, Edge) in the approach to work and interaction with othersTo adhere to the club’s policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channelsTo create a safe environment and act to protect all young people and vulnerable adults that are either in your care or attending club premises, and report any concerns to the Safeguarding LeadTo report any misconduct or suspected misconduct to the HR DepartmentOur commitment to Equality, Diversity and InclusionAt Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.Chelsea FC is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate.