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- Tasks: Support the Director and Board with diary management, communications, and project coordination.
- Company: Join CheckFire Ltd, a leading family-owned fire safety supplier since 1975.
- Benefits: Enjoy 29 days holiday, profit sharing, and an employee assistance programme.
- Why this job: Make a real impact in a supportive team while ensuring fire safety products reach those in need.
- Qualifications: Experience in administration or as an Executive Assistant, with strong organisational skills.
- Other info: Dynamic work environment with opportunities for career development and meaningful contributions.
The predicted salary is between 30000 - 42000 ÂŁ per year.
CheckFire Group is a family run business established in 1975. We are one of the UK’s leading fire safety suppliers, delivering life-saving products across the UK. Our people sit at the centre of everything. We work as a team and value commitment, collaboration, and continuous improvement.
We are seeking a motivated Executive Assistant to provide high-level support to the Strategic Projects Director and act as a key point of contact across the business. This role involves diary management, administrative support, office coordination, and assistance with board and governance duties. You will also support project delivery and contribute to the smooth running of day-to-day operations.
What You’ll Do
- Proactively manage the Strategic Projects Director’s diary, appointments, and meetings
- Coordinate travel, accommodation, and logistics for domestic and international travel
- Manage incoming communications, flag urgent matters, and draft responses for approval
- Prepare agendas, take minutes, and follow up on action items from meetings
- Approve invoices and expenses as directed
- Organise Board and shareholder meetings, including venue, catering, and logistics
- Ensure Board packs are completed and distributed to members and non-executives
- Collate and report strategic risk documentation and track SLT deliverables
- Support the Board in governance and compliance activities
- Ensure the office runs efficiently on a daily basis
- Manage office supplies, kitchen facilities, and stationery inventory
- Organise office layout, workstation changes, and office moves
- Liaise with facilities and service providers for maintenance and services
- Support customer, supplier, and visitor experience, including meeting preparation
- Assist with special projects, tracking progress and meeting deadlines
- Support document control, email inbox management, and reporting dashboards
- Interpret and collate reports, supporting strategic reporting
What We’re Looking For
- Previous experience in office administration, PA, Executive Assistant, or business coordination roles
- Excellent organisational and multitasking skills, with the ability to prioritise effectively
- Strong written and verbal communication skills, confident liaising with senior stakeholders
- Proficiency in Microsoft Office (Word, Excel, Outlook) and task management software
- High attention to detail, accuracy, and discretion with confidential information
- Ability to work independently under tight deadlines, managing multiple priorities
- Analytical and able to present information clearly and concisely
- Professional, proactive, and solution-focused
Benefits You’ll Enjoy
- Generous Holiday Allowance– 25 days annual leave plus up to 4 extra days for the Christmas shutdown (29 days total), in addition to UK bank holidays
- Company Profit Share Scheme– Be rewarded for the company’s success and share in the profits you help create.
- Employee Assistance Programme (EAP)– Access confidential support and wellbeing services whenever you need them.
- Pension Scheme– Contribute to your future with our company pension plan.
- Free Fruit– Enjoy healthy snacks in the office every day.
- EV Salary Sacrifice Scheme– Take advantage of our electric vehicle salary sacrifice scheme for cost savings and sustainability benefits.
Why You’ll Love Working at CheckFire
- Competitive Pay Package
- Career Development– Varied role with opportunities to develop skills across administration, project support, and governance
- Supportive Team Environment– Work alongside experienced, friendly colleagues who value teamwork and respect
- Modern Facilities– Clean, safe Office with free on-site parking and well‑maintained welfare areas
- Meaningful Work– Contribute to ensuring fire‑safety products reach customers who rely on them every day
If you’re reliable, detail-focused, and take pride in doing the job right, we’d love to hear from you. Apply now to start your journey with CheckFire Ltd.
Executive Assistant to Director and Board in Caerphilly employer: CheckFire Ltd
Contact Detail:
CheckFire Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Director and Board in Caerphilly
✨Tip Number 1
Network like a pro! Reach out to current or former employees at CheckFire Ltd on LinkedIn. A friendly message can go a long way in getting insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching the company’s values and recent projects. Show us you’re not just another candidate; demonstrate how your skills align with their mission in fire safety.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to liaise with senior stakeholders. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the CheckFire family.
We think you need these skills to ace Executive Assistant to Director and Board in Caerphilly
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in supporting senior management.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for CheckFire. Mention your passion for fire safety and how your proactive approach can contribute to the team.
Showcase Your Communication Skills: Since this role involves liaising with senior stakeholders, make sure your written application demonstrates your strong communication skills. Keep it clear, concise, and professional while still being personable.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows your enthusiasm for joining the CheckFire family!
How to prepare for a job interview at CheckFire Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, board meeting logistics, and communication protocols. This will help you speak confidently about how your skills align with what CheckFire Ltd is looking for.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational prowess. Discuss specific instances where you successfully managed multiple priorities or streamlined processes. This will highlight your ability to handle the fast-paced environment at CheckFire and support the Strategic Projects Director effectively.
✨Communicate Clearly and Confidently
Since the role involves liaising with senior stakeholders, practice articulating your thoughts clearly. Use concise language and be prepared to discuss how you would handle urgent communications or draft responses. This will show your strong verbal skills and professionalism.
✨Be Proactive in Your Approach
During the interview, express your proactive mindset. Share how you anticipate needs and take initiative in your previous roles. This aligns perfectly with CheckFire's values of commitment and continuous improvement, making you a standout candidate.
