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- Tasks: Manage diaries, organise travel, and coordinate meetings for a dynamic team.
- Company: Join a leading insurance firm that values diversity and collaboration.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Embrace a culture that celebrates diversity and promotes respect for all.
- Why this job: Be the backbone of our team and make a real impact in a fast-paced environment.
- Qualifications: Experience as an executive PA, ideally in the insurance sector, with strong Microsoft skills.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Proactive, extensive diary management
- Managing Outlook inboxes and calendars
- Organising business travel (including hotels, cars, currency) in line with budgets, also assessing marketing requirements
- Meeting and greeting visitors
- Organise meetings and lunches and team events
- Working with the Marketing team to plan and deliver Corporate events as required
- Typing correspondence/creating reports including PowerPoint & Excel
- Collating meeting packs
- Assist with raising expense claims and checking submitted expense claims ensuring quality control
- Liaising with other departments within the company to ensure smooth operations
- Providing cover for other PA’s as required
- Ad hoc tasks as required
Qualifications
- Executive level PA experience, ideally gained from within Insurance industry
- Understanding of insurance terminology and processes is highly advantageous
- Experience in diary management, travel arrangement, and meeting coordination
- Proficient user of all Microsoft Apps (Word, Outlook, Excel, PowerPoint)
Personal Skills
- Excellent organisational skills and ability to manage multiple tasks, priorities, and deadlines effectively
- Flexible at all times with a requirement to attend the office regularly
- Self-motivated, resourceful, proactive, able to anticipate needs before they arise
- Works collaboratively
- Quick thinker, able to resolve issues independently or escalate as necessary
- Excellent communicator with ability to interact confidently with stakeholders at all levels, as well as external partners
- Approachable, collaborative and professional demeanour
- Committed to delivering high-quality support and service at Senior level
Chaucer is committed to diversity, actively values difference and respects people regardless of the protected characteristics which are outlined in the Equality Act 2010 (UK legislation) as a result of the Equal Treatment Directive 2006 (EU legislation). A diverse workforce and an inclusive workplace are core to our success as a business and integral to our winning strategy and culture. We recruit from the widest available pool of talent, and our hiring, assessment and selection process is fair, free from bias and one which ensures we select the right person for the job, based on merit. We are committed to promoting a culture that actively values difference, and recognises that everyone has the right to be treated with dignity and respect throughout their employment. We are open to considering flexible working arrangements for all roles and encourage you to outline your needs during the interview process.
Senior Personal Assistant (9 months FTC) employer: Chaucer
Contact Detail:
Chaucer Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Personal Assistant (9 months FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections in the insurance industry and let them know you're on the lookout for a Senior Personal Assistant role. You never know who might have the inside scoop on an opportunity.
✨Tip Number 2
Prepare for those interviews! Brush up on your diary management and travel arrangement skills, and be ready to share examples of how you've handled multiple tasks under pressure. Show them you can juggle it all!
✨Tip Number 3
Don’t forget to showcase your tech skills! Be prepared to discuss your proficiency with Microsoft Apps, especially PowerPoint and Excel. Maybe even bring a sample report or presentation to impress them!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior Personal Assistant (9 months FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your executive-level PA experience, especially if it's within the insurance industry, and showcase your proficiency with Microsoft Apps.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Mention specific examples of your diary management and travel arrangement skills, and how you've successfully organised events in the past.
Showcase Your Organisational Skills: In your application, emphasise your ability to manage multiple tasks and priorities effectively. We want to see how you can juggle various responsibilities while maintaining high-quality support.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Chaucer
✨Master Your Diary Management Skills
Since diary management is a key responsibility, brush up on your skills. Be ready to discuss how you prioritise tasks and manage conflicting schedules. Maybe even prepare a few examples of how you've successfully handled busy calendars in the past.
✨Know Your Travel Arrangements Inside Out
Familiarise yourself with travel logistics, especially within budget constraints. Be prepared to talk about your experience in organising business travel, including any challenges you've faced and how you overcame them. This will show your proactive approach!
✨Showcase Your Microsoft Proficiency
As a Senior Personal Assistant, you'll need to be a whiz with Microsoft Apps. Bring examples of reports or presentations you've created using Word, Excel, or PowerPoint. If you can, demonstrate your ability to create meeting packs efficiently.
✨Communicate Confidently and Professionally
You’ll be interacting with stakeholders at all levels, so practice your communication skills. Think about how you can convey your ideas clearly and professionally. Role-playing common interview questions with a friend can help you feel more confident.