HR Advisor: People & Administration Specialist in Lincoln

The HR Advisor will work closely with the HR team to deliver the HR Strategy and ensure effective and efficient management of day-to-day HR processes.

Location: Lincoln

Department: HR Department

Hours: 9am – 5.15pm Monday to Friday

Salary: Dependent on experience

Responsibilities:

• Support the HR Manager in providing first-line HR advice to employees and managers on routine HR matters.
• Assist with recruitment administration, including drafting job adverts, coordinating interviews and preparing offer and contract documentation.
• Support onboarding and induction processes to ensure a smooth start for new employees, including timely production of appropriate paperwork and ensuring all necessary documentation is returned to the department.
• Ensure timely production and efficient storage of all HR Documentation which comply with legislative and company requirements.
• Prepare HR documentation such as letters, meeting notes, and outcome summaries.
• Support organisational changes, role updates and contract variations under supervision.
• Ensure all electronic personnel files are maintained, regularly audited and appropriate documents are on files.
• Maintain the HR Diary of key dates for staff, to include: probationary, starters, leavers, sickness absence, work experience and ensuring any reminders or documentation are prepared and sent.
• Support with the maintenance of the computerised HR System (PeopleHR). Ensure all information is accurately and correctly entered and system is updated with employee changes, absence and documentation.
• Monitor and flag long term and short-term absence trigger points.
• Assist the HR Manager with the consistent application of HR policies and procedures across the firm.
• Assist with employee relations processes, including disciplinaries, grievances, probation reviews, performance management and absence management.
• Assist with the monthly payroll process, including collating payroll data such as starters, leavers, salary changes and absence information.
• Support payroll-related queries from employees, escalating where required.
• Support the HR Manager with HR reporting and management information.
• File and manage HR documentation, ensuring confidentiality at all times.
• Ensure HR practices align with employment legislation and the professional standards expected within a law firm.
• Assist with coordinating training sessions and tracking attendance.
• Support performance review and appraisal processes.
• Support the HR Manager with the administration of other areas such as maintenance and Health and Safety.
• Adhoc project work as directed by the HR Manager.
• Provide cover for the HR Manager where necessary, e.g. annual leave.

Essential Person Specification:

• Qualifications: 5 x GCSE Passes at Grade C or above. CIPD Level 3 Qualification (or actively working towards completion)
• Knowledge: Knowledge of Microsoft Office. Previous experience in a HR or People Administration role. Basic understanding of UK employment law. Previous experience within a law firm or professional services environment. Payroll knowledge. Experience using HR systems and databases.
• Skills: Ability to work under pressure and to tight deadlines. A keen eye for detail and accuracy. Structured and organised. Excellent interpersonal and communication skills.
• Competencies: Able to work with diplomacy and maintain high levels of confidentiality. Desire to provide high quality service. High level of integrity.
• Attributes: Willing to be flexible to meet the needs of the business. Willing to learn and develop within HR. Team player.

Why work at Chattertons:

Founded in 1856, Chattertons is one of the UK’s oldest and most respected law firms, proudly serving communities across Lincolnshire and the East Midlands. As a Top 200 law firm, we offer a comprehensive range of legal and financial services to individuals and businesses, with particular expertise in commercial property, corporate law, dispute resolution, and agriculture. Our commitment to excellence is matched by our dedication to local engagement—many of our team members actively contribute to the community as trustees, governors, and business advocates.

Benefits: Some of the great benefits that we offer include:

Application: Please email your CV and covering letter to: recruitment@chattertons.com

Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The firm has an Equality and Diversity Policy and this sets out the firm’s position on equal opportunity in all aspects of employment. This is available upon request.

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