At a Glance
- Tasks: Coordinate meetings, manage fleet, and provide essential admin support to our team.
- Company: Join the Ministry of Social Development, a people-centred organisation making a real difference.
- Benefits: Enjoy competitive salary, vision care subsidy, accident insurance, and career development opportunities.
- Other info: Dynamic work environment with a focus on wellbeing and inclusivity.
- Why this job: Be part of a diverse team that values your contributions and supports your growth.
- Qualifications: Strong communication skills, proficiency in Microsoft Office, and a knack for customer service.
The predicted salary is between 46600 - 73903 £ per year.
Permanent, full-time opportunity Canterbury based. Salary range: $61,466 - $73,903.
About the role | Mō te tūnga
In this busy and varied role you are responsible for coordinating meetings, rooms, video conferencing equipment, visitor car parks and MSD pool car booking requests. You will also be responsible for fleet management, catering, data entry, scanning, health & safety, reconciliations and other ad-hoc administration support services as required. A key aspect of this role is providing meaningful administrative support to the Benefits Review Committee Team which offers an informal forum for clients to discuss and review decisions made by the Ministry of Social Development regarding their benefit entitlements.
About you – Skills & Experience | Mōu – Ngā Pūkenga me ngā Wheako
Your welcoming approach, manaakitanga and excellent communication skills will help you support our team and ensure things are running smoothly. You are a quick learner who navigates computer and administration systems with ease. A fast-paced, pressured environment is where you work best and you enjoy interacting with people from diverse backgrounds. Most of all, you pride yourself on your exceptional customer service skills, empathy and high attention to detail. You love going the extra mile and anticipating needs before they arise.
You also have strengths in the following areas:
- Exceptional communication, negotiation and relationship management skills
- Intermediate level skills in Microsoft Word, Outlook, Excel and PowerPoint
- Good presentation skills – natural flair for design, layout and publishing
- Proven experience maintaining and improving office systems
- A fast learner and flexible in managing a variety of tasks
What's in it for you | Nōu te rourou
- $400 Vision care subsidy service towards your costs of eye tests, glasses, and contact lenses.
- Accident insurance coverage for MSD staff.
- Capability development framework to support your career aspirations with us.
- Staff discount on Southern Cross Health Insurance.
- Lots of practical wellbeing support, like Employee Assistance Programme (EAP).
About us | Mō mātou
The Ministry of Social Development (MSD) is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy advice to government, and assistance including income, employment and housing support to people of all ages, families, whānau and communities. As a Te Tiriti o Waitangi partner, we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
How to apply | Me pēhea te tuku tono
Before you submit your application, please take a moment to review our guidance to understand how AI can best support your application. To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form. Note: Your cover letter will be a key part of our assessment process. Please highlight how your skills and experience relate to the key responsibilities listed in the position description and job advertisement. All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz. Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as an internal candidate.
Joining us | Ko te hono mai
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
Administration Officer | Kaihāpai, Canterbury employer: Chatham Islands Council
The Ministry of Social Development (MSD) is an exceptional employer that prioritises the wellbeing and success of its staff, offering a supportive and inclusive work environment in Canterbury. With a strong focus on employee growth through a capability development framework, generous benefits like a vision care subsidy and health insurance discounts, and a commitment to diversity, MSD fosters a culture where everyone can thrive and contribute meaningfully to the community.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer | Kaihāpai, Canterbury
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Chatham Islands Council!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Chatham Islands Council.
We think you need these skills to ace Administration Officer | Kaihāpai, Canterbury
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Chatham Islands Council. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Chatham Islands Council and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Chatham Islands Council. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Chatham Islands Council's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Chatham Islands Council
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Chatham Islands Council.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Chatham Islands Council will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Chatham Islands Council and how you would contribute to adapting HR strategies.
