Executive Support Coordinator

We are looking for a highly skilled Executive Support Coordinator to provide high quality executive, administrative and corporate support to the Director of Income Generation and Engagement. You will be providing support to our Director whose remit includes our award-winning fundraising and communication teams. This department moves at pace and requires an individual who is skilled in balancing competing demands whilst providing a high quality and comprehensive administrative service in a busy and challenging environment. You will be supporting a Director who is visually impaired and will have additional access needs, requiring bespoke support, including navigating systems that are otherwise inaccessible. Please note that our director has a guide dog who is an integral part of the team.

You will join a high performing Executive Support team, where you will work alongside highly experienced and supportive peers and management providing executive support to the Senior Leadership Team. This role will ideally be based in our Head Office in Edinburgh. The team are currently working on a hybrid basis with a minimum of 2 days onsite. You should also expect travel to our other CHAS sites as required.

About You

• Experience in a similar role, such as Personal Assistant, Executive Assistant or Administrator.
• The ability to operate flexibly and professionally in a fast-paced environment.
• Comprehensive Executive Support and Administration experience, including strong MS Office skills.
• Exceptional organisation skills with highly effective planning and prioritisation skills.
• Great attention to detail and exemplary organisational, creative problem solving and decision-making skills.
• Excellent communication skills, being a team player with a positive, welcoming and can-do attitude.
• Experience of providing meeting support.
• Previous experience in the charity or healthcare sectors would be an advantage, as would experience of working with volunteers.

Why CHAS

In Scotland, three children a week die from a life-shortening condition. CHAS provides unwavering care for children who may die young, and their whole families. Our team of staff and volunteers work across two children’s hospices, in community settings across the country, and in hospitals alongside NHS staff. We are there for families every step of the way, supporting them in life, death and beyond. Our ambition is that no-one should face the death of their child alone. Our Income Generation and Engagement Directorate will be crucial in achieving that ambition and have big and creative plans on how to do that. It is an exciting time to join our team, and this impactful role will directly contribute to the effectiveness of our leadership team.

We offer

• Flexible Working: Our team works flexibly and in a hybrid manner with time split between at home and onsite in Edinburgh, with travel to other sites as required.
• Development Opportunities: Opportunity to engage in continuous structured internal and external learning.
• Professional Growth: Work as part of a high-performing team where you will be encouraged and supported to excel and develop your skills.
• Comprehensive Benefits: Including generous annual leave and pension, incremental salary progression, access to Blue Light discounts, and health and wellbeing support.

Further Information and How to Apply

If you have the skills to help us on this next stage of our journey, we would love to have you as part of our team. Follow the link below to find more information including:

• Full job description
• Full list of benefits
• Contact details to arrange an informal chat with the hiring manager.
• Contact details for support with the recruitment process.

To apply you will be asked to answer a couple of questions and submit your CV or complete our full application form. This post is subject to a Disclosure Scotland PVG Check or Basic Disclosure check depending on your base location.