Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support project delivery and mobilisation, ensuring smooth transitions and operational impact.
- Company: Join Chartwells, a leader in catering and support services for the education sector.
- Benefits: Enjoy free dining, discounts, wellness classes, and career development opportunities.
- Why this job: Be part of impactful projects that enhance education and community well-being.
- Qualifications: 3+ years in project support, excellent communication, and strong organisational skills.
- Other info: Diverse and inclusive workplace with growth potential and a commitment to safeguarding.
The predicted salary is between 30000 - 42000 £ per year.
We ensure you’re rewarded for all your hard work, which is why we offer a comprehensive benefits package, including but not limited to:
- Free staff dining and refreshments
- On-site parking
- Contributory pension scheme
- Career development through our Career Pathways and MyLearning programmes
- Quick access to a Digital GP for you and your immediate family, plus wider healthcare benefits
- Exclusive travel discounts with TUI, Expedia, Booking.com and many more
- Supermarket discounts at Tesco, Sainsbury’s, Morrisons and more
- Up to 44% off cinema tickets
- Cash rewards every time you spend, redeemable across a wide range of brands
- Free wellness, mindfulness and exercise classes
- The ability to share discounts and offers with friends and family
The Project & Mobilisation Administrator plays a key role in supporting project delivery and mobilisation activity, helping ensure new initiatives are set up, governed and transitioned smoothly into delivery in line with organisational standards. Working closely with the PMO, Project Managers and operational teams, you’ll provide hands-on coordination, administration and insight across improvement initiatives, mobilisation activity and business change. This is a great opportunity for someone who thrives in a structured environment, enjoys working across teams, and wants to be closely involved in projects that make a real operational impact.
What you’ll be doing
- Process improvement & mobilisation support
- Support the planning, mobilisation and delivery of approved improvement initiatives
- Coordinate internal stakeholders and resources to enable process simplification and change
- Help identify, assess and prioritise improvement opportunities across the business
- Maintain structured mechanisms to capture and track ideas for improvement
- Assist in the preparation of business cases and supporting data
Training & capability enablement
- Coordinate and administer business-requested training aligned to change and improvement activity
- Maintain training plans, materials and schedules based on business demand
- Organise logistics, resources and materials to support effective training delivery
- Track completion, feedback and outcomes to support continuous improvement
Operational engagement & issue management
- Act as a central coordination point for operational feedback, issues and improvement opportunities
- Maintain issue logs, ensuring actions are tracked, escalated and reported in line with governance
- Support issue resolution by coordinating actions across project, operational and functional teams
- Provide visibility of risks and issues impacting mobilisation or delivery readiness
- Attend site visits and face-to-face meetings where required
Reporting, governance & visibility
- Produce accurate weekly and monthly reporting across projects and mobilisation activity
- Maintain dashboards, trackers and reporting packs for governance forums
- Keep project and mobilisation data up to date within agreed systems
- Support audit, assurance and governance requirements through accurate documentation
Team & ways of working
- Support day-to-day coordination of Business Excellence / OpEx team activity
- Contribute to clear ways of working, standards and administrative controls
- Support people processes where required, including onboarding and development tracking
Our service commitments
- To our customers: Deliver work to high quality standards aligned to strategic objectives
- To ourselves: Take ownership and hold ourselves to account
- To our teams: Foster collaboration across teams, partners and suppliers
- To our company: Represent the business professionally at all times
About you
Essential
- Minimum 3 years’ experience supporting or managing large-scale, complex projects
- Proven ability to deliver work on time, within budget and to high standards
- Excellent communication and stakeholder engagement skills
- Highly organised with strong attention to detail
- Advanced analytical skills and strong Microsoft Office capability
- PRINCE2 or equivalent (Agile, Scrum or Waterfall)
- Acts with integrity, pace and personal ownership
Desirable
- 5+ years’ experience working on large-scale projects
- Lean Level 2 / Six Sigma Green Belt
Chartwells is committed to safeguarding and promoting the welfare of children and expects all employees to share this commitment. Any offer of employment will be subject to successfully completing pre-employment checks, including an enhanced DBS disclosure and a Children's Barred List check. This post is exempt from the Rehabilitation of Offenders Act 1974 and we ask applicants to declare all previous convictions and cautions in order to assess their suitability to work with children. Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!
Project And Mobilisation Administrator in Birmingham employer: Chartwells
Contact Detail:
Chartwells Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project And Mobilisation Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their projects and values inside out, so you can show how you fit right in with their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions and refine your answers.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role.
We think you need these skills to ace Project And Mobilisation Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with project management and mobilisation. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Communication Skills: Since this role involves a lot of stakeholder engagement, it’s crucial to demonstrate your excellent communication abilities. Use clear and concise language in your application to reflect how you can effectively interact with various teams.
Highlight Your Organisational Skills: Being highly organised is key for the Project & Mobilisation Administrator role. Share examples of how you've successfully managed multiple tasks or projects simultaneously, and how you keep everything on track.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and allows us to process it efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Chartwells
✨Know Your Projects
Before the interview, take some time to research the types of projects the company is involved in. Understanding their project delivery and mobilisation processes will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Coordination Skills
As a Project & Mobilisation Administrator, coordination is key. Prepare examples from your past roles where you successfully managed multiple stakeholders or resources. Highlight your organisational skills and how they contributed to project success.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific project challenges or stakeholder issues. Think through potential scenarios related to process improvement and be ready to discuss your approach to problem-solving and decision-making.
✨Demonstrate Your Analytical Abilities
Since the role requires strong analytical skills, come prepared to discuss how you've used data to drive decisions in previous projects. Bring examples of reports or dashboards you've created and explain how they impacted project outcomes.
