At a Glance
- Tasks: Coordinate unforgettable weddings and special events from start to finish.
- Company: Join the vibrant team at Milton Hill House, a stunning venue in Oxfordshire.
- Benefits: Enjoy competitive salary, 23 days holiday, healthcare, and employee discounts.
- Other info: Dynamic work environment with opportunities for career growth and development.
- Why this job: Be part of creating magical moments and exceptional experiences for clients.
- Qualifications: Experience in events or hospitality, with strong organisational and communication skills.
The predicted salary is between 29556 - 29556 £ per year.
Location: Milton Hill House, Abingdon, Oxfordshire
Contract Type: Full-Time, Permanent
Salary: £29,556 - 40 Hours a week, working days - 5 days out of 7 including weekends as required.
Excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, meals on duty, and more.
The Role
We are seeking a passionate and highly organised Weddings & Special Events Coordinator to join our Events Team. This exciting role is responsible for coordinating weddings, private celebrations, and special events from initial enquiry through to successful delivery. The successful candidate will be the key point of contact for clients, ensuring every detail is planned and executed to the highest standard while delivering an exceptional customer experience throughout the journey.
About Milton Hill House
Set within 22 acres of picturesque parkland in Oxfordshire, Milton Hill House is a stunning hotel and events venue renowned for delivering exceptional weddings, celebrations, and corporate events. As part of Levy UK & Ireland, we pride ourselves on creating unforgettable experiences through outstanding hospitality, attention to detail, and exceptional customer service.
Key Responsibilities
- Manage wedding and special event enquiries, conducting venue show rounds and consultations.
- Build strong relationships with clients and guide them through every stage of the planning process.
- Prepare proposals, contracts, function sheets, and event documentation accurately and efficiently.
- Coordinate all event details with operational departments, including Food & Beverage, Kitchen, Housekeeping, and Front Office teams.
- Conduct planning meetings and final details appointments with clients.
- Ensure all client requirements are communicated clearly and delivered effectively.
- Support achievement of revenue targets through proactive upselling and cross‑selling opportunities.
- Maintain accurate records within venue systems and CRM platforms.
- Assist with wedding showcases, open days, and promotional events.
- Provide on‑the‑day event support where required to ensure seamless execution.
- Maintain excellent knowledge of venue facilities, packages, and market trends.
- Deliver outstanding customer service while maintaining high levels of professionalism.
About You
- Has previous experience within weddings, events, hospitality, or venue coordination.
- Demonstrates exceptional organisational and time‑management skills.
- Has excellent communication and interpersonal abilities.
- Is confident managing multiple projects and deadlines simultaneously.
- Possesses strong attention to detail and problem‑solving skills.
- Is proficient in Microsoft Office and event management systems.
- Has a flexible approach to working hours, including occasional evenings and weekends.
- Is passionate about creating memorable guest experiences.
What We Offer
- Competitive salary
- Performance and recognition programmes
- Contributory pension scheme
- 23 days holiday including bank holidays (pro rata where applicable)
- Complimentary meals while on duty
- Access to the Employee Assistance Programme
- Employee discounts across Compass Group and partner brands
- PerksAtWork discount platform offering savings on retail, travel, leisure, and more
- Career development and progression opportunities across Levy UK & Ireland and Compass Group
- Industry‑leading learning and development programmes
- Wellness and wellbeing support initiatives
- Refer‑a‑friend scheme
- Recognition awards and long service awards
- Uniform provided where applicable
- Medicash – Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
- Aviva Digicare – Free annual healthcare check
- Exclusive Benefits & Wellbeing site (Perks at Work)
- Entertainment discounts – up to 55% off cinema tickets
- Health & Wellbeing discounts – Discounts for Nuffield Health (20%) and Pure Gym (10%)
- Travel discounts – Discounts with holiday companies such as TUI and Expedia
- Shopping discounts – Save up to 15% at high street and online stores by purchasing Shopping Cards
- Vodafone discounts
- Pension scheme and Life Assurance
- Employee Assistance Programme
- 23 days + BH's and additional day off for your birthday
- 2 days additional leave, following return from Maternity leave during first year back
- Competitive and supportive family benefits
- Day off for baby's first birthday
- Holiday purchase scheme
- On‑going training & development and career pathways
- Professional subscriptions paid
- Financial wellbeing programme and preferred rates on salary finance products
Why Join Us?
At Milton Hill House and Levy UK & Ireland, we believe our people are our greatest asset. You'll be joining a supportive team in a beautiful venue where no two days are the same and where your passion for delivering exceptional events can truly shine. If you are enthusiastic, customer‑focused, and thrive in a fast‑paced events environment, we'd love to hear from you.
Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive – because diversity is our strength!
Weddings & Special Events Co-Ordinator in Oxford employer: Chartwells Independent
Milton Hill House, part of The Venues Collection, is an exceptional employer that offers a vibrant work culture in a stunning Oxfordshire setting. With a strong focus on employee wellbeing, competitive benefits, and ample opportunities for career development, we empower our team to create unforgettable experiences for our clients. Join us to thrive in a supportive environment where your passion for events can truly shine.
StudySmarter Expert Advice🤫
We think this is how you could land Weddings & Special Events Co-Ordinator in Oxford
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Chartwells Independent. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Chartwells Independent
Don't be shy about reaching out to Chartwells Independent directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Weddings & Special Events Co-Ordinator in Oxford
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Chartwells Independent and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Chartwells Independent
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
