At a Glance
- Tasks: Coordinate events and manage catering needs while ensuring smooth operations.
- Company: Join a diverse team at Compass Group UK&I, where individuality is celebrated.
- Benefits: Full-time role with opportunities for career progression and personal development.
- Other info: Dynamic work environment with a focus on teamwork and inclusivity.
- Why this job: Make an impact in hospitality and events while honing your organisational skills.
- Qualifications: Strong communication skills and experience in hospitality or event coordination preferred.
The predicted salary is between 25000 - 30000 £ per year.
We’re recruiting an experienced Administrator who is friendly, adaptable and can confidently manage general administrative duties for Restaurant Associates on a full‑time basis, contracted to 35 hours per week. You’ll be responsible for ensuring our offices run smoothly and efficiently and will be given every opportunity to progress within a company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate.
Here’s an idea of what your shift patterns will be: Rotating shifts
Key Responsibilities- Catering & Event Coordination
- Review menus and labels to ensure full allergen compliance.
- Coordinate bespoke menu creation in collaboration with chefs and clients.
- Handle last‑minute catering requests and ensure timely responses.
- Track, manage, and charge for order cancellations where applicable.
- Communicate regularly with chefs to ensure all operational needs are met.
- Liaise with external caterers.
- Create and manage event quotes and costings.
- Maintain and monitor catering bookings via various teams.
- Administrative Support
- Provide administrative assistance to the Assistant Manager and Head of Department.
- Handle and submit the Weekly Financial Report (WFR).
- Assist in preparing weekly kitchen business briefings.
- Monitor team communication channels and escalates issues when needed.
- Seek confirmation for unclear or unusual inputs on Order Confirmation documents.
- Manage invoices and ensure timely payment processing.
- Support with permit applications and Risk Assessment & Method Statements (RAMS).
- Request and compare supplier quotes for equipment and catering needs.
- Oversee equipment ordering and maintain accurate records.
- Support with HR tasks.
- Communication & Cross‑Department Liaison
- Act as the primary point of contact for other departments regarding catering and hospitality needs.
- Ensure efficient communication flow between the kitchen, front‑of‑house, and external stakeholders.
- Strong communication and interpersonal skills.
- Excellent organisational and multitasking abilities.
- High attention to detail, especially with allergen and dietary requirements.
- Proficient in administrative tools and catering software (e.g., CSS, WFR).
- Prior experience in hospitality, catering, or event coordination is desirable.
- Proficiency in Excel, Word and other Microsoft software.
- Experience in similar fields.
Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive – because diversity is our strength!
Hospitality And Events Coordinator employer: Chartwells Independent
At Compass Group UK&I, we pride ourselves on being an exceptional employer that values individuality and invests in the growth of our employees. As a Hospitality and Events Coordinator, you will thrive in a supportive work culture that encourages collaboration and celebrates diversity, all while enjoying opportunities for career advancement in a dynamic environment. With a commitment to recognising hard work and fostering a sense of belonging, you'll find meaningful and rewarding employment with us.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitality And Events Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the hospitality and events industry. Attend local events, join online forums, or even hit up social media groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, don’t just talk about your experience—bring examples. Whether it’s a portfolio of past events you’ve coordinated or testimonials from happy clients, let your work speak for itself.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest. A friendly email or a quick call can set you apart from the crowd and show your enthusiasm for joining their team.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for roles that match your skills. Plus, it shows you’re serious about wanting to be part of our team. So, don’t hesitate—get your application in today!
We think you need these skills to ace Hospitality And Events Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Hospitality and Events Coordinator role. Highlight your organisational skills, attention to detail, and any relevant experience in catering or event coordination.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our team. Mention specific examples of how you've handled similar responsibilities in the past.
Show Off Your Communication Skills:Since this role involves liaising with various departments and external stakeholders, make sure to demonstrate your strong communication skills in your application. Use clear and concise language to convey your points.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Chartwells Independent
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company’s values and the specifics of the role. Brush up on your knowledge of catering and event coordination, especially around allergen compliance and menu creation. This will show that you’re genuinely interested and prepared.
✨Show Off Your Communication Skills
As a Hospitality and Events Coordinator, strong communication is key. During the interview, demonstrate your ability to articulate ideas clearly and engage in conversation. Share examples of how you've effectively liaised with different departments or handled last-minute requests in previous roles.
✨Be Organised and Detail-Oriented
Highlight your organisational skills by discussing how you manage multiple tasks and maintain attention to detail. Bring along examples of your work, like reports or event plans, to showcase your proficiency in administrative tools and catering software. This will help illustrate your capability to handle the responsibilities outlined in the job description.
✨Ask Thoughtful Questions
Prepare some insightful questions about the company culture, team dynamics, or specific challenges they face in catering and events. This not only shows your interest but also gives you a chance to assess if the company is the right fit for you. Remember, interviews are a two-way street!
