At a Glance
- Tasks: Manage contracts and finances for USAF services across multiple UK sites.
- Company: Join a leading defence contractor with a focus on innovation.
- Benefits: Competitive pay, career growth, and international exposure.
- Other info: Opportunity to work in a dynamic environment with international contracts.
- Why this job: Make a real impact in a high-visibility role within the defence sector.
- Qualifications: Strong financial background and excellent attention to detail required.
The predicted salary is between 30 - 30 € per hour.
Location: RAF Feltwell with some limited travel across USAF sites in the UK
Business: ESS – Defence, Marine & Aviation
About the Role
We are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why This Role Matters
Our USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
- Revenue & Commercial Control
- Manage and track all task orders and funding positions
- Own end-to-end invoicing process (WAWF)
- Reduce invoice rejections through proactive engagement
- Monitor payment status and drive debt recovery
- Track funding updates via PIEE and SAM
- Cost Management & Efficiency
- Monitor ordering to drive compliance and cost reduction
- Control uniform and consumable spend
- Analyse labour data to identify inefficiencies
- Maintain system accuracy and reporting integrity
- Compliance & Risk Management
- Maintain oversight of PWS/QASP requirements
- Manage asset registers and fleet administration
- Oversee PAT testing and compliance documentation
- Support audits and reporting requirements
About You
- Strong financial or commercial administration background
- Excellent attention to detail and analytical skills
- Strong Excel and data handling capability
- Ability to manage multiple priorities
Desirable Experience
- Defence, FM or contract environments
- Systems such as WAWF, SAP or similar
- Understanding of compliance frameworks
What We Offer
A high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.
Contract & Finance Administrator NEW Defence Posted today £15.32 per hour Raf Feltwell Admin employer: Chartwells Independent
At ESS – Defence, Marine & Aviation, we pride ourselves on being an excellent employer that values our employees' contributions and fosters a supportive work culture. Located at RAF Feltwell, we offer competitive pay, opportunities for career progression, and the chance to work on high-impact projects within the USAF portfolio. Our commitment to employee growth, coupled with a focus on compliance and efficiency, makes us a rewarding place to build a meaningful career in the defence sector.
StudySmarter Expert Advice🤫
We think this is how you could land Contract & Finance Administrator NEW Defence Posted today £15.32 per hour Raf Feltwell Admin
✨Tip Number 1
Network like a pro! Reach out to people in the defence and finance sectors, especially those who work with USAF contracts. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of compliance frameworks and financial management. We recommend practising common interview questions related to contract administration to show you're the right fit for the role.
✨Tip Number 3
Showcase your analytical skills! Bring examples of how you've improved processes or reduced costs in previous roles. This will demonstrate your ability to handle the complexities of the position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Contract & Finance Administrator NEW Defence Posted today £15.32 per hour Raf Feltwell Admin
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your financial and commercial administration experience. We want to see how your skills align with the role, so don’t be shy about showcasing your attention to detail and analytical prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contract & Finance Administrator role. Mention specific experiences that relate to managing contracts and compliance – we love a good story!
Showcase Relevant Skills:Don’t forget to mention your Excel and data handling skills in your application. We’re looking for someone who can manage multiple priorities and keep everything organised, so highlight any relevant tools or systems you’ve used before.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Chartwells Independent
✨Know Your Numbers
Make sure you brush up on your financial knowledge and be ready to discuss key metrics relevant to contract management. Understand how to track funding positions and the invoicing process, as these are crucial for the role.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail and analytical skills. You might want to share a story where your meticulous nature helped prevent a financial mishap or improved compliance in a previous role.
✨Familiarise Yourself with Compliance Frameworks
Since this role involves strict compliance requirements, it’s essential to demonstrate your understanding of compliance frameworks. Research the specific regulations related to defence contracts and be ready to discuss how you've navigated similar environments.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about how you would handle issues like invoice rejections or compliance breaches, and be prepared to articulate your thought process clearly.
