At a Glance
- Tasks: Manage contracts and finances for USAF services across multiple UK sites.
- Company: Join a leading defence and aviation company with a focus on excellence.
- Benefits: Career progression, international exposure, and a high-impact role.
- Other info: Dynamic environment with opportunities for growth in the defence sector.
- Why this job: Make a real difference in financial control and compliance for vital contracts.
- Qualifications: Strong financial background, attention to detail, and Excel skills required.
The predicted salary is between 30000 - 40000 € per year.
Location: RAF Feltwell with some limited travel across USAF sites in the UK
Business: ESS – Defence, Marine & Aviation
About the Role
We are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why This Role Matters
Our USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
- Revenue & Commercial Control
- Manage and track all task orders and funding positions
- Own end-to-end invoicing process (WAWF)
- Reduce invoice rejections through proactive engagement
- Monitor payment status and drive debt recovery
- Track funding updates via PIEE and SAM
- Cost Management & Efficiency
- Monitor ordering to drive compliance and cost reduction
- Control uniform and consumable spend
- Analyse labour data to identify inefficiencies
- Maintain system accuracy and reporting integrity
- Compliance & Risk Management
- Maintain oversight of PWS/QASP requirements
- Manage asset registers and fleet administration
- Oversee PAT testing and compliance documentation
- Support audits and reporting requirements
About You
- Strong financial or commercial administration background
- Excellent attention to detail and analytical skills
- Strong Excel and data handling capability
- Ability to manage multiple priorities
Desirable Experience
- Defence, FM or contract environments
- Systems such as WAWF, SAP or similar
- Understanding of compliance frameworks
What We Offer
A high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.
Contract & Finance Administrator in Feltwell employer: Chartwells Independent
At ESS, we pride ourselves on being an excellent employer, offering a dynamic work culture that values financial acumen and attention to detail. Located at RAF Feltwell, our team enjoys the unique opportunity to engage with international defence contracts while benefiting from career progression and professional development in a supportive environment. With a focus on compliance and efficiency, we empower our employees to make a meaningful impact within the USAF portfolio, ensuring a rewarding and fulfilling career path.
StudySmarter Expert Advice🤫
We think this is how you could land Contract & Finance Administrator in Feltwell
✨Tip Number 1
Network like a pro! Reach out to people in the defence and finance sectors, especially those who work with USAF contracts. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of compliance frameworks and financial management. We recommend practising common interview questions related to contract administration so you can showcase your skills confidently.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and engaged with our company.
We think you need these skills to ace Contract & Finance Administrator in Feltwell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contract & Finance Administrator role. Highlight your financial administration experience and any relevant skills, like your attention to detail and Excel prowess. We want to see how you fit into our world!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with compliance and contract management, and show us your enthusiasm for working with the USAF portfolio.
Showcase Relevant Experience:When filling out your application, make sure to showcase any experience you have in defence, FM, or contract environments. If you've worked with systems like WAWF or SAP, let us know! We love seeing candidates who understand the landscape.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re serious about joining the StudySmarter team!
How to prepare for a job interview at Chartwells Independent
✨Know Your Numbers
As a Contract & Finance Administrator, you'll be dealing with financial data all the time. Brush up on your financial metrics and be ready to discuss how you've managed budgets or improved cash flow in previous roles. This shows you understand the importance of financial control.
✨Familiarise Yourself with Compliance
Given the complexity of the contracts you'll be handling, it's crucial to demonstrate your understanding of compliance frameworks. Research the specific regulations related to USAF contracts and be prepared to discuss how you've ensured compliance in past positions.
✨Excel Skills are Key
Strong Excel skills are a must for this role. Be ready to talk about your experience with data analysis and reporting. If possible, bring examples of how you've used Excel to track funding or manage invoicing processes effectively.
✨Showcase Your Attention to Detail
This role requires a keen eye for detail, so be prepared to provide examples of how you've caught errors or improved processes in your previous jobs. Highlighting your analytical skills will help you stand out as a candidate who can maintain accuracy and integrity in financial reporting.
