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- Tasks: Support the Venue Director with admin tasks and project coordination in a dynamic environment.
- Company: Levy is a leading catering partner known for exceptional service at prestigious venues like Wimbledon and Twickenham.
- Benefits: Enjoy health perks, discounts, meals on duty, and generous leave policies including your birthday off.
- Why this job: Join a diverse team at Scotland’s premier events campus and make a real impact in a fast-paced setting.
- Qualifications: Experience in office administration, strong communication skills, and a proactive attitude are essential.
- Other info: Be part of a company committed to sustainability and achieving Net Zero by 2027.
The predicted salary is between 30000 - 42000 £ per year.
At Levy, we’re proud to be the official catering partner for The Scottish Event Campus. We pride ourselves on providing an exceptional customer experience for every visitor to the venue.
The campus comprises of the SSE Hydro, the SEC Armadillo and the SEC Centre. We enjoy an enviable reputation as one of Europe’s most prestigious venues with the SSE Hydro consistently ranked in the top 3 busiest venues in the world by attracting over 1.1 million visitors each year.
About the role:
As Executive Administrator at SEC Glasgow, you\’ll provide vital support to the Venue Director, helping to drive the smooth operation and strategic success of our world-class venue. In this fast-paced, high-profile role, you\’ll manage key administrative tasks, coordinate projects, and act as a central point of contact for internal and external stakeholders.
Your attention to detail, discretion, and ability to anticipate needs will be essential in enabling the Director to focus on high-level priorities. If you\’re highly organised, proactive, and thrive in a dynamic environment, this is your opportunity to play a key role at the heart of Scotland’s premier events campus.
Duties:
- Provide high-level executive support to the Venue Director, including complex calendar management, travel arrangements, meeting preparation, and communication handling.
- Act as the primary liaison for the Venue Director, ensuring clear and professional communication with internal teams and external stakeholders.
- Manage and maintain organised filing systems and handle sensitive information in compliance with data protection regulations.
- Maintain accurate personnel records, support onboarding/offboarding processes, and ensure compliance with employment policies.
- Coordinate all aspects of Super Suite bookings, including client inquiries, payments, contracts, ticketing, and record-keeping.
- Support venue-wide projects with administrative coordination, timeline tracking, research, and stakeholder liaison.
- Oversee daily office operations for the Director’s office, including supplies, equipment, facility coordination, room bookings, and required logs.
- Plan and execute internal and external meetings and events, managing venues, catering, materials, and on-site logistics.
Who you are:
- Proven experience in office administration, ideally within a venue or events environment
- Strongverbalandwrittencommunicationabilitieswithprofessionalinterpersonalskills
- Abilitytoworkindependentlyandcollaborativelyinafast-pacedsetting
- Positive, proactive attitude with adaptability and a commitment to continuous improvement
- Healthcare & Wellbeing – Medicash health benefits (including dental, mental health & optical for you and up to 4 children), free annual health check with Aviva Digicare, discounts at Nuffield Health & Pure Gym, and access to our Employee Assistance Programme.
- Exclusive Perks & Discounts – Save on entertainment (up to 55% off cinema tickets), shopping (up to 15% off), Vodafone plans, and travel with top providers such as TUI & Expedia.
- Workplace Benefits – Meals on duty, pension scheme, life assurance, and professional subscriptions paid.
- Leave & Family Support – 23 days + bank holidays, your birthday off, extra leave after maternity return, a day off for your baby’s 1st birthday, and a holiday purchase scheme.
- Career & Financial Support – Ongoing training & development, career pathways, financial wellbeing programme, and preferred rates on salary finance products.
Who are Levy?
Levy, part of Compass Group, known for delivering exceptional food, drink, and hospitality experiences at world-renowned venues such as Wimbledon, Twickenham, and Tottenham Hotspur. Focused on sustainability, diversity, and inclusion, Levy prides itself on using sustainably sourced ingredients and providing outstanding service. The company is committed to achieving Net Zero by 2027, partnering with the British Paralympic Association, and ensuring all team members earn at least the Real Living Wage or London Living Wage.
Why Join Us?
At Levy UK & Ireland, we celebrate diversity and foster inclusion, valuing every individual’s unique strengths. Our diverse team fuels creativity, innovation, and success. We promote fairness, ensure all voices are heard, and provide equal opportunities for all.
We welcome candidates from all backgrounds to join us in creating a supportive, equitable workplace where everyone can thrive and contribute. Together, we achieve greatness.
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Location
Glasgow, Glasgow, G3 8YW, United Kingdom
Job Reference: compass/TP/2983797/194736
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Executive Administrator - SEC Glasgow employer: Chartwells Independent
Contact Detail:
Chartwells Independent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator - SEC Glasgow
✨Tip Number 1
Familiarise yourself with the Scottish Event Campus and its operations. Understanding the venue's layout, key events, and the overall atmosphere will help you speak confidently about how you can contribute to its success during interviews.
✨Tip Number 2
Network with current or former employees of Levy or similar venues. Engaging in conversations can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar management scenario. Show how you would prioritise tasks and manage competing demands, as this is a crucial part of the Executive Administrator role.
✨Tip Number 4
Research the latest trends in event management and administration. Being knowledgeable about industry developments can set you apart and show your commitment to continuous improvement, which is highly valued in this role.
We think you need these skills to ace Executive Administrator - SEC Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly within a venue or events environment. Use specific examples that demonstrate your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and adaptability. Mention how your skills align with the responsibilities of the Executive Administrator role, such as managing complex calendars and coordinating projects.
Highlight Communication Skills: Since strong verbal and written communication abilities are crucial for this role, provide examples in your application that illustrate your professional interpersonal skills and how you've successfully liaised with stakeholders in the past.
Show Enthusiasm for the Company: Express your interest in Levy and their commitment to sustainability and diversity. Mention why you want to be part of their team and how you can contribute to their mission of providing exceptional customer experiences at the SEC Glasgow.
How to prepare for a job interview at Chartwells Independent
✨Research Levy and the SEC Glasgow
Before your interview, take some time to learn about Levy and the Scottish Event Campus. Understanding their values, mission, and recent events will help you tailor your responses and show genuine interest in the role.
✨Highlight Your Organisational Skills
As an Executive Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules, coordinated projects, or maintained filing systems in previous roles.
✨Demonstrate Communication Proficiency
Since the role involves liaising with various stakeholders, showcase your verbal and written communication skills. Prepare to provide examples of how you've effectively communicated in a professional setting, especially under pressure.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of situations where you've had to manage unexpected challenges or changes in priorities, and be ready to explain how you handled them.