At a Glance
- Tasks: Support HR, finance, and compliance operations at the University of Kent.
- Company: Join a supportive and inclusive environment at the University of Kent.
- Benefits: Full-time hours, career progression, and recognition for outstanding performance.
- Other info: Enjoy a fast-paced role with full training provided on site.
- Why this job: Make a real impact while building your career in a dynamic setting.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for a highly organised and detail-focused Administrator to support the smooth running of operations at the University of Kent. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment and wants to build a career with a company that invests in its people, celebrates individuality, and rewards those who consistently go above and beyond.
What You’ll Be Doing
- Providing essential support across HR, finance, procurement, and compliance activities.
- Maintaining accurate financial records and assisting with data entry.
- Producing and analysing sales and financial reports.
- Processing data including goods receipts, stock reports, and purchase reports.
- Acting as the first point of contact for procurement helpdesk queries.
- Preparing recharge reports and ensuring accurate billing.
- Updating booking systems and internal databases.
- Managing and maintaining employee personnel files.
- Organising and monitoring compliance documentation relating to Health & Safety, Food Safety, Training records, and Matrix monitoring.
- Updating training planners and coordinating training sessions.
- Supporting multiple regions as required.
- Providing finance support during periods of absence or increased workload.
What We’re Looking For
- Excellent attention to detail and strong organisational skills.
- Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
- The ability to learn new software systems quickly.
- Strong multitasking and prioritisation skills.
- Excellent communication and interpersonal skills.
- Previous experience in an administrative or similar role.
- An understanding of finance and accounting principles (desirable).
What We Offer
- Full-time role, 40 hours per week, Monday to Friday working pattern - no evenings or weekends.
- Full training provided on site.
- Opportunities for career progression.
- A supportive and inclusive working environment.
- Recognition and rewards for outstanding performance.
If you’re a proactive and dependable administrator looking to join a business where your contribution truly matters, we’d love to hear from you.
Administrator - University of Kent in Canterbury employer: Chartwells Independent
The University of Kent is an exceptional employer that prioritises the growth and well-being of its staff, offering a supportive and inclusive work environment. With a commitment to recognising outstanding performance and providing ample opportunities for career progression, employees can thrive in their roles while enjoying a balanced work-life schedule with no evening or weekend shifts. Located in a vibrant academic community, this role as an Administrator allows you to contribute meaningfully to the university's operations while developing your skills in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - University of Kent in Canterbury
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Kent on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration roles. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio with examples of your work, like reports or presentations, to demonstrate your attention to detail and proficiency in Microsoft Office.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression and show that you’re genuinely keen on joining the team.
We think you need these skills to ace Administrator - University of Kent in Canterbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role at the University of Kent. Highlight your organisational skills and any relevant experience in HR, finance, or compliance. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your attention to detail and multitasking abilities. Remember, we love a good story that showcases your skills!
Show Off Your Tech Skills:Since proficiency in Microsoft Office is key, make sure to mention your experience with Excel, Word, and PowerPoint. If you've used any other software systems, let us know! We’re keen to see how tech-savvy you are.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our awesome team at StudySmarter!
How to prepare for a job interview at Chartwells Independent
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Administrator role. Familiarise yourself with HR processes, financial record-keeping, and compliance documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the job requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail under pressure.
✨Brush Up on Software Skills
Proficiency in Microsoft Office is a must, especially Excel. If you’re not already comfortable with it, take some time to practice creating spreadsheets, using formulas, and generating reports. Being able to demonstrate your skills during the interview can set you apart from other candidates.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, training opportunities, and how success is measured in the role. This shows that you’re engaged and serious about finding the right fit for both you and the University of Kent.
