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For Companies At a Glance
- Tasks: Support project delivery and mobilisation, ensuring smooth transitions and improvements.
- Company: Join Chartwells, a leader in catering and support services for education.
- Benefits: Enjoy free dining, discounts, wellness classes, and career development opportunities.
- Why this job: Be part of impactful projects that enhance educational experiences.
- Qualifications: 3+ years in project support, excellent communication, and organisational skills required.
- Other info: Diverse and inclusive workplace with strong career advancement potential.
The predicted salary is between 36000 - 60000 £ per year.
Benefits
- Free staff dining and refreshments
- On-site parking
- Contributory pension scheme
- Career development through our Career Pathways and MyLearning programmes
- Quick access to a Digital GP for you and your immediate family, plus wider healthcare benefits
- Exclusive travel discounts with TUI, Expedia, Booking.com and many more
- Supermarket discounts at Tesco, Sainsbury’s, Morrisons and more
- Up to 44% off cinema tickets
- Cash rewards every time you spend, redeemable across a wide range of brands
- Free wellness, mindfulness and exercise classes
- The ability to share discounts and offers with friends and family
Role
The Project & Mobilisation Administrator plays a key role in supporting project delivery and mobilisation activity, helping ensure new initiatives are set up, governed and transitioned smoothly into delivery in line with organisational standards. Working closely with the PMO, Project Managers and operational teams, you’ll provide hands-on coordination, administration and insight across improvement initiatives, mobilisation activity and business change. This is a great opportunity for someone who thrives in a structured environment, enjoys working across teams, and wants to be closely involved in projects that make a real operational impact.
What you’ll be doing
- Process improvement & mobilisation support
- Support the planning, mobilisation and delivery of approved improvement initiatives
- Coordinate internal stakeholders and resources to enable process simplification and change
- Help identify, assess and prioritise improvement opportunities across the business
- Maintain structured mechanisms to capture and track ideas for improvement
- Assist in the preparation of business cases and supporting data
- Training & capability enablement
- Coordinate and administer business-requested training aligned to change and improvement activity
- Maintain training plans, materials and schedules based on business demand
- Organise logistics, resources and materials to support effective training delivery
- Track completion, feedback and outcomes to support continuous improvement
- Operational engagement & issue management
- Act as a central coordination point for operational feedback, issues and improvement opportunities
- Maintain issue logs, ensuring actions are tracked, escalated and reported in line with governance
- Support issue resolution by coordinating actions across project, operational and functional teams
- Provide visibility of risks and issues impacting mobilisation or delivery readiness
- Attend site visits and face-to-face meetings where required
- Reporting, governance & visibility
- Produce accurate weekly and monthly reporting across projects and mobilisation activity
- Maintain dashboards, trackers and reporting packs for governance forums
- Keep project and mobilisation data up to date within agreed systems
- Support audit, assurance and governance requirements through accurate documentation
- Team & ways of working
- Support day-to-day coordination of Business Excellence / OpEx team activity
- Contribute to clear ways of working, standards and administrative controls
- Support people processes where required, including onboarding and development tracking
Our service commitments
- To our customers: Deliver work to high quality standards aligned to strategic objectives
- To ourselves: Take ownership and hold ourselves to account
- To our teams: Foster collaboration across teams, partners and suppliers
- To our company: Represent the business professionally at all times
About you
Essential
- Minimum 3 years’ experience supporting or managing large-scale, complex projects
- Proven ability to deliver work on time, within budget and to high standards
- Excellent communication and stakeholder engagement skills
- Highly organised with strong attention to detail
- Advanced analytical skills and strong Microsoft Office capability
- PRINCE2 or equivalent (Agile, Scrum or Waterfall)
- Acts with integrity, pace and personal ownership
Desirable
- 5+ years’ experience working on large-scale projects
- Lean Level 2 / Six Sigma Green Belt
About Us
Part of Compass Group UK&I, Chartwells is the leading provider of catering and support services to the education sector. For over a quarter of a century, Chartwells has been focusing on helping those in education to build strong bodies, sharp minds and lead long healthy lives. Every week, Chartwells serves millions of nutritious and delicious meals to pupils and students in primary and secondary schools, academies, independent schools, colleges, and universities across the UK. Chartwells is committed to safeguarding and promoting the welfare of children and expect all employees to share this commitment. Any offer of employment will be subject to successfully completing pre-employment checks, including an enhanced DBS disclosure and a Children's Barred List check. This post is exempt from the Rehabilitation of Offenders Act 1974 and we ask applicants to declare all previous convictions and cautions in order to assess their suitability to work with children. Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!
Project And Mobilisation Administrator in Birmingham employer: Chartwells Independent
Contact Detail:
Chartwells Independent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project And Mobilisation Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your answers to common interview questions. We all get nervous, but being prepared can help you stay calm and confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s just good manners!
We think you need these skills to ace Project And Mobilisation Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project & Mobilisation Administrator role. Highlight your experience with project management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past experiences that showcase your organisational abilities, communication skills, and analytical prowess. This is your chance to shine, so let us know what you can do!
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and make sure your key achievements stand out. We appreciate straightforwardness, so make it easy for us to see why you’re a great fit!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Chartwells Independent
✨Know Your Projects
Before the interview, take some time to research the types of projects the company is involved in. Familiarise yourself with their recent initiatives and think about how your experience aligns with their goals. This will show that you're genuinely interested and ready to contribute.
✨Showcase Your Coordination Skills
As a Project & Mobilisation Administrator, coordination is key. Prepare examples from your past experiences where you successfully managed multiple stakeholders or resources. Highlight your organisational skills and how they led to successful project outcomes.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations related to process improvement or issue management. Think through potential scenarios beforehand and prepare structured responses that demonstrate your analytical skills and problem-solving abilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of training available, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
