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- Tasks: Coordinate exciting meetings and events for a Fortune Global 500 client in a dynamic team.
- Company: Join Rapport, an award-winning company known for exceptional guest services across the UK and beyond.
- Benefits: Enjoy travel discounts, wellness programs, and a contributory pension scheme for your future.
- Why this job: Be part of a vibrant culture that values creativity, excellence, and personal development.
- Qualifications: Ideal candidates should have two years of event organisation experience and strong Microsoft Office skills.
- Other info: Rapport champions diversity and inclusion, offering a supportive environment for all employees.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a Meeting and Events Coordinator to join our Rapport team, based in the City of London.You will be part of a large and diverse team that supports our client: a Fortune Global 500 company, where excellence and creativity are the norm every single day.
Are you someone who thrives working in a fast-paced, task focused role and supporting clients? Join our energetic and established Events team and play a key role in helping our customers to have the best events planning experience, right from the enquiries stage up to the planning and the event day.
Type of contract:Full-time, Permanent
Hours: 40 per week (Monday-Friday)
What will you get?
- Financial Freedom:Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards!
- Secure Your Future:Benefit from a contributory pension scheme for a stable financial tomorrow.
- Health Matters:Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.
- Thrive Personally & Professionally:Unlock endless learning and development opportunities to elevate your career!
- Celebrate Excellence:Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.
- Give Back to Community:Take one paid day off annually to support a cause you’re passionate about!
Main responsibilities
- Being the first point of contact for our hosts, bookers, and guests
- Providing a warm and informative welcome, introducing the area and facilities available to key stakeholders
- Assisting with the coordination and production of all assigned meetings and events
- Coordinating the planning and delivery of all aspects for an event
- Taking ownership for each event from the initial enquiry, availability, and dairy management, through to the delivery and follow-up of all bookings
- Working in partnership with all other service providers to develop and deliver events successfully
- Overseeing the day-to-day event management for all event activity
The ideal candidate will
- Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
- Ideally, have a minimum of two years of reservations and event organisation experience, with great understanding of event space setup styles
- Be proficient in business administration, with strong time management and attention to detail
- Have excellent interpersonal skills on all levels
- Be able to work both independently, and in a team environment
- Possess strong Microsoft Office skills
Why Rapport?
Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities. We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.
We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone’s differences and diverse backgrounds. We have created a number of Employee Networks as part of our “Be Yourself at Rapport” programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.
Our Ambassadors’ mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.
Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.
About the Company
Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services. Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.
We are very proud to count some of the UK’s most forward-thinking, blue-chip companies as our clients, from small boutique firms to large multi-site international corporations, all with a common goal to provide excellent Customer Service.
Our most prestigious awards include:
- In the 2021 ‘Best Companies to work for’ awards, Rapport was recognised as being the Best Company to Work for in the U.K. Business Services Sector, Rapport was recognised as the second Best (Large) Company to Work for in the UK and third Best Company to Work for in London (all categories and company sizes).
- We were awarded three stars from ‘Best Companies’, their ultimate accolade, in 2021 signifying a ‘World Class’ company.
- Top 30 Best Places to Work in Hospitality in 2021winner.
- Excellence in Diversity & Inclusion at HR in Hospitality Awards 2019
Rapport is a part of Compass Group UK & Ireland, a FTSE 100 company. Please visit our website,www.rapportservice.com, for further information and before applying to learn more about Rapport and our clients.
We will contactapplicants within 5-7 workings days. Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spamfolder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.
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Location
City of London , City of London , EC3M 3BD, United Kingdom
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Meeting and Events Coordinator employer: Chartwells Independent
Contact Detail:
Chartwells Independent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meeting and Events Coordinator
✨Tip Number 1
Familiarise yourself with the specific types of events that Rapport typically coordinates. Understanding their style and approach will help you demonstrate your knowledge during any interviews or discussions.
✨Tip Number 2
Network with current or former employees of Rapport on platforms like LinkedIn. They can provide valuable insights into the company culture and what it takes to succeed in the role.
✨Tip Number 3
Prepare to discuss your previous event coordination experiences in detail. Be ready to share specific examples of how you've successfully managed events from start to finish, highlighting your organisational skills.
✨Tip Number 4
Showcase your interpersonal skills by practicing how you would engage with clients and guests. Role-playing scenarios can help you feel more confident in demonstrating your ability to create rapport and provide excellent customer service.
We think you need these skills to ace Meeting and Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination and customer service. Use specific examples that demonstrate your ability to manage events and work with clients effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event management and your understanding of Rapport's values. Mention how your skills align with the role and provide examples of past successes in similar positions.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office and any other relevant software. Detail your time management and organisational skills, as these are crucial for the Meeting and Events Coordinator role.
Showcase Interpersonal Skills: In your application, illustrate your excellent interpersonal skills. Provide examples of how you've successfully communicated with clients and team members in previous roles, as this is key for the position.
How to prepare for a job interview at Chartwells Independent
✨Research the Company
Before your interview, take some time to learn about Rapport and its values. Understanding their commitment to diversity, inclusion, and employee development will help you align your answers with what they stand for.
✨Showcase Your Event Experience
Be prepared to discuss your previous experience in event coordination. Highlight specific examples where you successfully managed events from start to finish, demonstrating your attention to detail and organisational skills.
✨Demonstrate Interpersonal Skills
As a Meeting and Events Coordinator, you'll be interacting with various stakeholders. Practice articulating how you've effectively communicated and built rapport with clients and team members in past roles.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, company culture, and opportunities for professional development to show your genuine interest in the role.
