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- Tasks: Coordinate travel and logistics for high-profile speakers at exciting events.
- Company: Join a dynamic speaker bureau with a global presence and a collaborative team.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a fast-paced industry and make impactful connections with inspiring individuals.
- Qualifications: Strong communication skills, problem-solving abilities, and a knack for organisation.
- Other info: Work in a vibrant environment with a focus on teamwork and innovation.
The predicted salary is between 36000 - 60000 £ per year.
Chartwell Speakers is an expert speaker bureau for motivational speakers, keynote speakers, bestselling authors, inspirational experts, economists and former politicians. We provide global services from offices in London, Singapore, Dallas and Dublin.
We are looking for a new member to join our Operations team to help manage the logistical elements of Speaker bookings. Chartwell has grown significantly over the past year, and we’re excited to welcome a resilient, adaptable individual to join us at this exciting time for the business.
The role sits within our Operations team who liaise with our clients and speakers to ensure that all briefings, travel, accommodation and event day needs are arranged. The role requires intuition, confidence, a meticulous eye for detail and the ability to work independently. The industry is fast paced, so organisation and the ability to manage numerous concurrent tasks and shifting deadlines is key to success.
Key elements:
- Manage logistical and travel arrangements for speakers attending events, including flight/transport and hotel bookings, visa applications, client briefing call arrangements etc;
- Manage your own workload and deadlines, alongside those of our clients and maintaining an excellent level of communication with those clients, speakers and within the business;
- Occasionally attend to clients’ and speakers’ needs out of office hours (usually when working on events in different time zones);
- Liaising between clients and the speakers at all stages of the booking, and working with our Accounts team after the event to ensure all invoices and expenses are paid;
The Ideal Candidate should have:
- Exceptional written and verbal communication, and liaison skills (diplomacy is key);
- Experience in negotiation and diplomatic reasoning between external parties;
- Independent thinker and problem solver;
- Initiative when faced with unpredictable circumstances and situations;
- Proven track record of building and maintaining good professional relationships both internally and externally of your organisation;
- Confident interpersonal skills and ability to speak to clients and high profile individuals in person and over the phone;
- Broad interests and up-to-date with current affairs and world events;
- Excellent IT Skills;
- Able to provide references from previous employers.
This is a hybrid role with 3 days per week based in our London Victoria office.
Travel Planner and Event Coordinator employer: Chartwell Speakers
Contact Detail:
Chartwell Speakers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Planner and Event Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit for their team.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with clients and speakers, being articulate and confident is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our awesome team at Chartwell Speakers.
We think you need these skills to ace Travel Planner and Event Coordinator
Some tips for your application 🫡
Craft a Tailored CV: Make sure your CV highlights relevant experience in travel planning and event coordination. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational prowess!
Write a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. We love seeing candidates who can convey their passion for logistics and communication.
Showcase Your Communication Skills: Since exceptional communication is key for this role, ensure your application reflects your written communication skills. Keep it clear, concise, and professional – we’re looking for that diplomatic touch!
Apply Through Our Website: Remember, applications need to be emailed directly to Olivia@chartwellspeakers.com. We won’t review LinkedIn applications, so make sure you follow the instructions and send your CV and cover letter our way!
How to prepare for a job interview at Chartwell Speakers
✨Know Your Stuff
Before the interview, make sure you research Chartwell Speakers thoroughly. Understand their mission, the types of speakers they represent, and recent events they've organised. This will not only show your interest but also help you tailor your answers to align with their values.
✨Showcase Your Organisation Skills
Since the role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and met deadlines, especially in a fast-paced environment.
✨Demonstrate Your Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and confidently. You might even want to role-play potential scenarios where you have to liaise with clients or speakers. This will help you feel more comfortable during the actual interview.
✨Be Ready for the Unexpected
Given that the industry can be unpredictable, think of a time when you faced an unexpected challenge and how you handled it. This will demonstrate your problem-solving skills and adaptability, which are crucial for the position.
