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For Companies At a Glance
- Tasks: Manage travel and logistics for high-profile speakers at exciting events.
- Company: Join Chartwell Speakers, a leading speaker bureau with a global presence.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a dynamic team and make impactful connections in the events industry.
- Qualifications: Strong communication skills, problem-solving abilities, and a knack for organisation.
- Other info: Fast-paced environment with a focus on teamwork and client satisfaction.
The predicted salary is between 28800 - 48000 £ per year.
Chartwell Speakers is an expert speaker bureau for motivational speakers, keynote speakers, bestselling authors, inspirational experts, economists and former politicians. We provide global services from offices in London, Singapore, Dallas and Dublin. We are looking for a new member to join our Operations team to help manage the logistical elements of Speaker bookings. Chartwell has grown significantly over the past year, and we’re excited to welcome a resilient, adaptable individual to join us at this exciting time for the business.
The role sits within our Operations team who liaise with our clients and speakers to ensure that all briefings, travel, accommodation and event day needs are arranged. The role requires intuition, confidence, a meticulous eye for detail and the ability to work independently. The industry is fast paced, so organisation and the ability to manage numerous concurrent tasks and shifting deadlines is key to success.
Key Elements
- Manage logistical and travel arrangements for speakers attending events, including flight/transport and hotel bookings, visa applications, client briefing call arrangements etc;
- Manage your own workload and deadlines, alongside those of our clients and maintaining an excellent level of communication with those clients, speakers and within the business;
- Occasionally attend to clients’ and speakers’ needs out of office hours (usually when working on events in different time zones);
- Liaising between clients and the speakers at all stages of the booking, and working with our Accounts team after the event to ensure all invoices and expenses are paid;
The Ideal Candidate Should Have
- Exceptional written and verbal communication, and liaison skills (diplomacy is key);
- Experience in negotiation and diplomatic reasoning between external parties;
- Independent thinker and problem solver;
- Initiative when faced with unpredictable circumstances and situations;
- Proven track record of building and maintaining good professional relationships both internally and externally of your organisation;
- Confident interpersonal skills and ability to speak to clients and high profile individuals in person and over the phone;
- Broad interests and up-to-date with current affairs and world events;
- Excellent IT Skills;
- Able to provide references from previous employers.
This is a hybrid role with 3 days per week based in our London Victoria office.
Travel Planner and Event Coordinator in London employer: Chartwell Speakers
Contact Detail:
Chartwell Speakers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Planner and Event Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its speakers. Show us that you’re genuinely interested in what we do at Chartwell Speakers. Tailor your answers to reflect our values and the role's requirements.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with clients and speakers, being articulate and confident is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining our team at this exciting time.
We think you need these skills to ace Travel Planner and Event Coordinator in London
Some tips for your application 🫡
Craft a Tailored CV: Make sure your CV highlights relevant experience in travel planning and event coordination. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational prowess!
Write a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the role and the industry. We love seeing candidates who can convey their enthusiasm and understanding of what we do at Chartwell Speakers.
Showcase Your Communication Skills: Since exceptional communication is key for this role, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any sneaky typos!
Apply Through Our Website: Remember, we only accept applications via email, so make sure to send your CV and cover letter directly to us. This helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Chartwell Speakers
✨Know Your Speakers
Before the interview, do your homework on the speakers that Chartwell represents. Familiarise yourself with their backgrounds, topics, and recent events they've participated in. This will not only show your genuine interest but also help you demonstrate how you can effectively manage their logistics.
✨Showcase Your Organisation Skills
Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in the past. Be ready to discuss specific tools or methods you use to stay organised, especially in fast-paced environments. This will highlight your ability to thrive under pressure.
✨Demonstrate Communication Prowess
Since the role requires exceptional communication skills, practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios you might face, such as liaising with clients or negotiating with vendors, to showcase your diplomacy and interpersonal skills.
✨Be Ready for the Unexpected
Given the unpredictable nature of event planning, think of a time when you faced a challenge and how you resolved it. Share this story during your interview to illustrate your problem-solving abilities and adaptability, which are crucial for this role.
