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- Tasks: Support finance team with billing, invoicing, and data management tasks.
- Company: Join Chartwell Speakers, connecting world-class thinkers with global audiences.
- Benefits: Hybrid work model, gain valuable finance experience in a dynamic environment.
- Why this job: Perfect for detail-oriented individuals looking to kickstart their finance career.
- Qualifications: Basic accounting knowledge and experience with Xero preferred.
- Other info: Opportunity for growth in a fast-paced, supportive team.
The predicted salary is between 30000 - 40000 £ per year.
Location: Hybrid (1 day per week based in our London Victoria office)
About Us
Chartwell Speakers connects world-class thinkers – including bestselling authors, economists, entrepreneurs, and former political leaders – with audiences across the globe. From London to New York, Hong Kong to Dallas, we help organisations secure the right voice for exceptional events.
About the role
Our finance team needs reliable support to keep billing, supplier data, and financial records accurate and up to date. The responsibility of the role is to ensure that invoices, payments, and administrative finance tasks are handled properly and consistently – so nothing gets missed, data stays clean, and managers always have a clear and reliable view of what has been billed, received, and paid. This is a hands-on, execution-focused role, doing the fundamentals exceptionally well, every day. The role involves a significant amount of process-driven and repetitive work, and is best suited to someone who takes pride in accuracy, consistency, and getting the details right every time.
Job description
- Billing, Invoicing & Finance Support
- Prepare, check, and issue invoices accurately
- Support accounts receivable and accounts payable processes
- Ensure billing details, bank details, and payment terms are complete and correct
- Handle multi-currency transactions with care and accuracy
- Input and manage bills in Xero
- Support bank reconciliations and basic financial checks
- Track what has been invoiced, received, paid, and outstanding
- Provide clear, structured updates so managers always have an accurate view
- Maintain accurate and consistent records across systems
- Ensure key data fields are correctly completed
- Cross-check data between CRM and accounting systems
- Keep systems clean, organised, and up to date
- Maintain supplier records and documentation
- Ensure all required information is complete and accurate
- Handle recurring administrative tasks reliably and without supervision
You’ll need to have:
- Strong understanding of basic accounting principles
- Entry-level or early-stage finance training (e.g. AAT Level 1–2 or equivalent)
- Strong attention to detail and highly organised
- Experience with Xero
- High level of organisation, accuracy, and able to meet tight deadlines
- Strong interpersonal, communication, and problem-solving skills
- Comfortable working in a fast-paced environment with multi-currency transactions
- Full right to work in UK without visa sponsorship
How to apply
If you would like to apply for the role or enquire about the salary & benefits, please send your CV along with short answers to the following questions:
- You are given an invoice with missing or unclear information. What are the first 2–3 things you would check before processing it, and why?
- You notice a mismatch between what has been invoiced and what has been received. How would you approach resolving it, step by step?
- This role involves repetitive, process-driven tasks where accuracy is critical. Can you give a concrete example where you handled repetitive work with a high level of precision? What did you do to avoid mistakes?
Applications to: Alessia@chartwellspeakers.com
Accounts Assistant employer: Chartwell Speakers
Contact Detail:
Chartwell Speakers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Assistant
✨Tip Number 1
Get to know the company! Research Chartwell Speakers and understand their values and mission. This will help you tailor your responses during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your answers to those short questions they want you to respond to. Think about how your experience aligns with the role of Accounts Assistant and be ready to share specific examples that highlight your attention to detail and organisational skills.
✨Tip Number 3
Network, network, network! Reach out to current or former employees on LinkedIn. Ask them about their experiences at Chartwell Speakers and any tips they might have for your application process. It could give you a leg up!
✨Tip Number 4
Don’t forget to apply through our website! Make sure your CV is polished and highlights your relevant skills, especially your experience with Xero and your understanding of basic accounting principles. We want to see what makes you stand out!
We think you need these skills to ace Accounts Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Assistant role. Highlight your experience with invoicing, Xero, and any relevant finance training. We want to see how your skills match what we're looking for!
Answer the Questions Thoughtfully: When answering the short questions, be clear and concise. Use specific examples from your past experiences that showcase your attention to detail and problem-solving skills. This is your chance to shine!
Proofread Everything: Before hitting send, give your application a good proofread. Typos or unclear information can make a bad impression. We value accuracy, so let’s start strong by ensuring everything is spot on!
Apply Through Our Website: Remember to send your application via email to Alessia@chartwellspeakers.com as specified. Applications sent through LinkedIn won’t be reviewed, so let’s make sure we follow the instructions to the letter!
How to prepare for a job interview at Chartwell Speakers
✨Know Your Numbers
Brush up on basic accounting principles and be ready to discuss them. Since the role involves handling invoices and multi-currency transactions, being able to confidently explain concepts like accounts receivable and payable will show that you’re prepared and knowledgeable.
✨Master Xero
If you have experience with Xero, make sure to highlight it! Familiarise yourself with its features and functionalities before the interview. If you don’t have direct experience, consider watching a few tutorial videos to understand how it works, as this will demonstrate your initiative and willingness to learn.
✨Attention to Detail is Key
Prepare examples from your past experiences where your attention to detail made a difference. Whether it’s catching an error in a report or ensuring all data fields are filled correctly, showcasing your meticulous nature will resonate well with the hiring team.
✨Practice Problem-Solving Scenarios
Think through the questions provided in the application and prepare structured responses. Practising how you would handle discrepancies in invoices or missing information will help you articulate your thought process clearly during the interview.