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- Tasks: Provide essential admin support to our Technical & Engineering Team and manage key documents.
- Company: Join a dynamic team in a thriving construction environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Perfect for those who love organisation and want to make a real impact.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Opportunity to learn and grow within a collaborative team.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for a Technical Administrative Assistant to join our Technical & Engineering Team. In this role, you will deliver accurate, efficient, and timely administrative support to ensure the smooth operation of the department. You will demonstrate strong communication and organisational skills, working effectively with both internal teams and external stakeholders.
Key Requirements:
- The ability to work on your own initiative, with minimal supervision, effectively managing your time and completing tasks in order of priority.
- An excellent communicator, both verbal and written, with excellent record-keeping skills and attention to detail.
- Strong interpersonal skills and the ability to work with and support your wider team.
- Proficiency with a variety of IT software, including Microsoft Office, and will have a strong command of Excel.
- Be resourceful and keen to learn and take on additional responsibilities within the department.
Main duties of the role:
- Compile and populate Technical & Engineering Team Enquiry documents on a site-by-site basis.
- Collate all Technical & Engineering Teams Enquiry Information, including drawings and specifications.
- Managing the Tender enquiries, including sending out in a timely manner, and collating all returned Tenders.
- Liaising with the Technical & Engineering Team, to provide a timely Tender Comparison.
- Prepare & send Technical & Engineering Appointment Documents.
- Be responsible for Technical & Engineering Team invoice processing, subject to the agreed sign-off process.
- Make initial incoming services payments, diversions and TBS Connections.
- Ensure Budget, Order and Invoice approval information is shared with the Commercial Team in an appropriate time frame.
- Assisting the Technical & Engineering Team in filing incoming project information.
- Collate Project Consultant Directory and issue to Dochosting.
- Create timely Reports & Documents using standard Microsoft software (Word, Excel, PowerPoint etc).
- Be responsible for CQMS Registration for Technical & Engineering Work.
- LABC / Premier / NHBC initial Registration and support to the Technical Manager.
- Produce and manage new standardised documents and procedures for the Technical & Engineering Team.
- Issue letters and documents as requested.
- Obtaining signatures for completed/returned documentation.
- Printing and Photocopying (drawings/reports etc).
- Perform other related duties as required when requested by the Board.
Experience/Qualifications:
- Experience working in a construction environment would be highly desirable, although it is not essential to the role.
- Advantage to have the following qualifications: Minimum 5 GCSEs (including English and Maths).
Technical Administrative Assistant in Maidstone employer: Chartway Partnerships Group
Contact Detail:
Chartway Partnerships Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Administrative Assistant in Maidstone
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your communication skills! Since this role requires strong verbal and written abilities, consider doing mock interviews with friends or using online resources to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our Technical & Engineering Team.
We think you need these skills to ace Technical Administrative Assistant in Maidstone
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your communication and organisational skills in your application. We want to see how you can manage tasks and work with both internal teams and external stakeholders.
Be Detail-Oriented: Attention to detail is key for this role. When you're filling out your application, double-check for any typos or errors. We love a candidate who takes pride in their work!
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the Technical Administrative Assistant role. Show us why you’re the perfect fit!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Chartway Partnerships Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Technical Administrative Assistant. Familiarise yourself with the specific tasks mentioned in the job description, like managing tender enquiries and using Microsoft Office. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since strong communication is crucial for this role, prepare examples of how you've effectively communicated with teams or stakeholders in the past. Think about times when your clear communication made a difference in a project or task. Practising these examples will help you articulate your skills confidently during the interview.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage your time and prioritise tasks. You might want to share a specific instance where you successfully juggled multiple responsibilities. This will highlight your ability to work independently and efficiently, which is essential for the role.
✨Be Resourceful and Eager to Learn
Employers love candidates who are keen to take on new challenges. Prepare to talk about situations where you've taken the initiative to learn something new or solve a problem creatively. This will show that you're not just looking for a job, but are genuinely interested in growing within the Technical & Engineering Team.
