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- Tasks: Manage daily office operations and support a dynamic hybrid team.
- Company: Join CHARM Therapeutics, a pioneering biotech company transforming cancer treatment.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a mission-driven team making a real difference in patients' lives.
- Qualifications: Experience in office management and strong communication skills required.
- Other info: Work in a collaborative environment with exciting career development opportunities.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Working pattern: 0.5 FTE (approx. 2.5 days/week). Core attendance Mon–Wed.
About Us: CHARM Therapeutics is pioneering a new generation of menin inhibitors, designed to overcome the limitations of first-generation therapies and transform outcomes for patients with acute myeloid leukemia (AML). The UK/US team is focused on executing initial clinical trials at sites in Europe and the US through 2026 and 2027.
Job Summary: Own day-to-day office operations to enable a small, hybrid team (c.19 UK staff) to work effectively, whilst providing Executive support as needed.
Key Responsibilities
- Office operations: Primary contact for the office; ensure a smooth, safe, well-run office (cleaning, supplies, visitors, post, deliveries). Administer campus systems: Officely (fire register/“who’s in today”) and Campus Connected (visitor bookings). Manage Babraham Research Campus (BRC) relationships and helpdesk tickets; oversee planned maintenance calendar (e.g. Evolution/Reach). Occasional out of hours work may be required for planned maintenance activities. Vendor oversight (cleaning, plants, water/coffee) and small works; monitor spend vs budget. Space & utilisation: track desk/room usage; propose and organise light reconfigurations suitable for low occupancy. Maintain site collateral: access passes, visitor logs, meeting rooms, keys/card control.
- Health & Safety (office environment): Coordinate office H&S activity and training with our external competent person. Act as first aid Appointed Person; maintain kits and incident logging; coordinate fire wardens and drills. Routine checks (weekly walk-throughs) and prompt escalation of hazards/repairs to BRC. Keep simple business‑continuity info for B900 (key contacts, outage procedures, muster point).
- Company administration: Schedule and administer Board/Committee meetings. Support joiners/leavers for office elements (in coordination with IT/HR). Support other operations teams as needed (HR, IT, Finance). Oversee and liaise with our travel company; provide light diary/admin support to executives as required. Support the Executive team in the administration & diary management of ad-hoc strategic projects (e.g. conferences, due diligence).
- Community, sustainability & cost: Arrange day-to-day office extras and key socials (lunches, Christmas and summer events) and gather supplier feedback as needed. Monitor waste/recycling and consumables.
This list is not exhaustive and is subject to change and periodic review. All employees are expected to be flexible with their duties and support business activities as and when needed.
About you
Qualifications, core capabilities and experience: Proven experience running a small office and supporting senior stakeholders (UK/US) with high autonomy. Methodical, high attention to detail; confident with vendors, budgets and simple data tracking. Calm, service-oriented communicator; comfortable in a lean biotech setting. Able to work on-site in Cambridge (Babraham Research Campus) reliably Mon–Wed; flexible for occasional events. Collaborative, with the ability to problem solve with others both inside and outside of your discipline. Curious, open to learning new concepts and different perspectives. IOSH, Emergency First Aid at Work, fire marshal trained (desirable). Experience in finance administration and invoice processing (desirable).
Office and Administration Manager employer: CHARM Therapeutics
Contact Detail:
CHARM Therapeutics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Administration Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the biotech field, especially those who might know someone at CHARM Therapeutics. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Understand their mission and values, and think about how your experience aligns with their goals. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed office operations or supported senior stakeholders in the past. This will demonstrate that you’re not just talking the talk but can walk the walk too!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the CHARM team.
We think you need these skills to ace Office and Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office and Administration Manager role. Highlight your experience in running a small office and supporting senior stakeholders, as this will show us you’ve got what it takes to thrive in our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our hybrid team. Mention your methodical approach and attention to detail, and don’t forget to express your enthusiasm for working in a biotech setting.
Showcase Relevant Skills: In your application, make sure to showcase skills that align with our needs, like vendor management, budget oversight, and health & safety coordination. We want to see how you can contribute to keeping our office running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this opportunity!
How to prepare for a job interview at CHARM Therapeutics
✨Know the Company Inside Out
Before your interview, take some time to research CHARM Therapeutics. Understand their mission, values, and recent developments in menin inhibitors. This will not only show your genuine interest but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Office and Administration Manager, your ability to manage day-to-day operations is crucial. Prepare examples from your past experience where you successfully handled office logistics, vendor management, or health and safety protocols. Be ready to discuss how you can bring that expertise to their team.
✨Demonstrate Your Communication Style
Since the role requires a calm, service-oriented communicator, practice articulating your thoughts clearly and confidently. Think of scenarios where you effectively communicated with senior stakeholders or resolved conflicts, as this will highlight your collaborative nature.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a lean biotech setting. Prepare for hypothetical situations related to office management or health and safety incidents. Use the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your critical thinking skills.