At a Glance
- Tasks: Provide secretarial and administrative support to Directors and Fee Earners.
- Company: Join a supportive team at Charles Strachan Solicitors in Redditch.
- Benefits: Full-time role with opportunities for career growth and development.
- Other info: Office-based position with a focus on teamwork and client service.
- Why this job: Be part of a dynamic team that values your contributions and aspirations.
- Qualifications: Typing skills (60-70 WPM), good communication, and a proactive attitude.
Vickers Neal Recruitment are delighted to be working with Charles Strachan Solicitors based at their offices in Redditch. We currently have an opportunity for a secretary to support one of their Directors.
JOB PURPOSE
To provide effective secretarial and administrative support to Directors and Fee Earners across all departments.
KEY TASKS
- To assist Fee Earners by providing secretarial and administrative support.
- To comply with all office procedures and policies in line with SQM/CQS requirements as referred to in the Office Manuals.
- Type all correspondence, memoranda, court documents, file notes, proofs of evidence, questionnaires, or any other document by way of support.
- To type the above from audio tape or otherwise, including copy typing.
- To set up and maintain files accurately using ALB (case management system) in accordance with practice procedures.
- To deal accurately with electronic filing systems in accordance with SQM compliance.
- To provide a courteous and professional service when attending upon clients both on the telephone and in person, where necessary accurately recording any messages and passing these on to the appropriate person without unnecessary delay.
- To make appointments, arrange meetings and maintain an up-to-date diary.
- To provide cover for lunchtime switchboard duty or man reception on a rotational basis as and when requested to do so.
- To ensure the positive representation of the Practice in all dealings with clients and others.
- To attend courses appropriate and applicable to your area of work in support of the proper performance of your job.
- To attend any departmental meetings as and when required.
- To comply with the Health & Safety policy of the practice and promote and protect the welfare of all who attend the office in accordance with said policy.
KNOWLEDGE AND EXPERIENCE
- Typing 60 – 70 WPM with accuracy.
- Good communication skills.
- Interpersonal skills.
- In order to fulfil the role, we are looking for an individual with a solid administrational background, strong general IT skills, excellent communication skills and a proactive positive manner.
- It is imperative that you have a desire to learn and truly value being part of a team that provide an outstanding service at all times!
Charles Strachan are a supportive employer who value their employees' career aspirations and work with them to achieve these. In the first instance please send your CV via the contact details provided. Upon application your CV will be sent to Vickers Neal and Charles Strachan ONLY. We do NOT send CVs to third parties. The position is office based and full time.
Secretary in Redditch employer: Charles Strachan
Charles Strachan Solicitors is an excellent employer located in Redditch, offering a supportive work environment that prioritises employee growth and career aspirations. With a commitment to professional development and a culture that values teamwork and outstanding service, employees can expect to thrive in their roles while enjoying a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Secretary in Redditch
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to secretarial tasks. We recommend role-playing with a friend to boost your confidence and refine your responses.
✨Tip Number 3
Showcase your skills! Bring along examples of your typing speed, organisational abilities, and any relevant documents you've worked on. This will help demonstrate your capabilities to potential employers.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen directly by the hiring team at Charles Strachan Solicitors. Plus, it shows you're serious about the opportunity!
We think you need these skills to ace Secretary in Redditch
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Secretary. Highlight your secretarial and administrative skills, especially your typing speed and accuracy, as well as any relevant experience you have in supporting directors or fee earners.
Show Off Your Communication Skills:Since good communication is key for this role, don’t forget to showcase your interpersonal skills in your application. Use examples that demonstrate how you've effectively communicated with clients or colleagues in the past.
Be Professional and Courteous:Remember, the job involves dealing with clients both over the phone and in person. Make sure your application reflects a professional tone and shows that you understand the importance of providing a courteous service.
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your CV directly and ensure it gets to the right people at Charles Strachan Solicitors.
How to prepare for a job interview at Charles Strachan
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key tasks and responsibilities of a secretary at Charles Strachan Solicitors. This will help you demonstrate how your skills align with their needs.
✨Show Off Your Typing Skills
Since typing speed and accuracy are crucial for this role, be prepared to discuss your typing experience. If possible, practice typing exercises beforehand to ensure you're ready to impress with your 60-70 WPM capability during the interview.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. Think of examples from your past experiences where you've successfully communicated with clients or colleagues. Be ready to showcase your interpersonal skills and how you handle various situations professionally.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or what a typical day looks like for a secretary at the firm. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
