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- Tasks: Join us as an Operations Administrator, handling daily reconciliations and corporate actions.
- Company: Charles Stanley & Co. is a leading investment management firm in London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a supportive team that values initiative and offers real impact in finance.
- Qualifications: Ideal for those with knowledge in financial services and strong Excel skills.
- Other info: Perfect for high school and college students looking to kickstart their career in finance.
The predicted salary is between 36000 - 60000 £ per year.
Client: Charles Stanley & Co.
Location: London, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 35a38dfdaeba
Job Views: 4
Posted: 02.07.2025
Expiry Date: 16.08.2025
Responsibilities:
- Daily reconciliation of RJIS systems to custodian records to cover stock and cash positions.
- Reconciliation with custodians to cover book costs and prices where required.
- Ensure all daily overnight data imports are complete, investigate and resolve any issues.
- Ensure all Corporate Actions are correctly posted by our custodian and the appropriate book costs are assigned and updated in RJIS systems.
- Act as a contact point for complex Corporate Actions issues.
- Production of monthly, quarterly, and ad hoc fees.
- Administration of the fee charging system.
- Administration and understanding of performance reporting system.
- Monitor daily transaction reporting, ensuring failed reports are actioned and completed in line with regulatory requirements.
- Production of management reports.
- Maintain the security master file including: Security setup & ISA eligibility queries, Price feeds and overrides, Classification data, Other system static data including setup of new offices, missions, etc.
- Develop relationships with custodians and data providers to allow data integration into RJIS systems.
- Administration of the electronic transfer system (Altus).
- Maintenance of required stock watch lists in the trading system.
General:
- Ensure robust department procedures are written, reviewed, and maintained.
- Monitor group email inboxes and ensure queries are responded to within our service levels.
- Train new starters and less experienced team members.
- Ensure all daily, weekly, and monthly tasks are completed accurately and on time.
- Keep team KPIs up to date and targets met.
- Stay informed of industry standards, regulatory changes, and knowledge updates.
- Perform general data review and cleanup as needed.
- Participate in ad hoc projects and other duties as assigned.
Technical Knowledge:
- Good knowledge of retail financial services, investment management, or stockbroking operations.
- Excellent reconciliation experience.
- Understanding of Nominees/Dividends, Transaction Reporting, and Global Corporate Actions.
- Knowledge of Taxation, banking procedures, and GIA/ISA/SIPP & OPB products.
- Understanding of security types, collective funds, equities, fixed interest, ETFs.
- Proficiency in Microsoft Word & Excel; industry exams are advantageous.
- Knowledge of Pershing (UK) operations, systems, and policies is beneficial.
Qualities & Attributes:
- Adhere to and promote our Service 1st culture.
- Proactive involvement across all business aspects.
- Ability to grow with the business.
- Effective working independently and in teams.
- Positive attitude and pragmatic advice.
- Initiative, problem-solving skills, and attention to detail.
- Ability to work under pressure and meet deadlines.
- Strong interpersonal, communication, organizational, and time management skills.
Operations Administrator - Ops Technical employer: Charles Stanley & Co.
Contact Detail:
Charles Stanley & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator - Ops Technical
✨Tip Number 1
Familiarise yourself with the specific systems mentioned in the job description, such as RJIS and Altus. Understanding how these systems work will give you an edge during interviews and show that you're proactive about your learning.
✨Tip Number 2
Network with professionals in the financial services sector, especially those who have experience in operations or reconciliation roles. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Stay updated on industry standards and regulatory changes relevant to investment management and stockbroking. This knowledge will not only help you in interviews but also demonstrate your commitment to staying informed in a fast-paced environment.
✨Tip Number 4
Prepare to discuss your problem-solving skills and attention to detail in practical scenarios. Think of examples from your past experiences where you've successfully resolved issues or improved processes, as this aligns well with the responsibilities of the role.
We think you need these skills to ace Operations Administrator - Ops Technical
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations administration, particularly in financial services or investment management. Emphasise your reconciliation skills and any familiarity with corporate actions.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at Charles Stanley & Co. and explain how your skills align with their requirements. Mention specific experiences that demonstrate your problem-solving abilities and attention to detail.
Highlight Technical Knowledge: Clearly outline your technical knowledge related to retail financial services, including any experience with systems like Pershing (UK). If you have industry exams, be sure to mention them as they can set you apart from other candidates.
Showcase Soft Skills: In your application, highlight your interpersonal and communication skills, as well as your ability to work under pressure. Provide examples of how you've successfully collaborated with teams or trained new starters in previous roles.
How to prepare for a job interview at Charles Stanley & Co.
✨Know Your Numbers
As an Operations Administrator, you'll be dealing with a lot of data and financial figures. Brush up on your reconciliation skills and be prepared to discuss your experience with financial systems and data accuracy during the interview.
✨Understand Corporate Actions
Since the role involves handling complex Corporate Actions, make sure you have a solid understanding of what they are and how they impact financial operations. Be ready to share examples of how you've managed similar issues in the past.
✨Showcase Your Technical Skills
Proficiency in Microsoft Word and Excel is crucial for this position. Prepare to demonstrate your skills, perhaps by discussing specific functions or tools you've used in previous roles that relate to data management and reporting.
✨Emphasise Teamwork and Communication
This role requires effective communication and collaboration with custodians and team members. Be prepared to discuss how you've successfully worked in teams and handled communication challenges in previous jobs.
