HR Operations Administrator (FTC)

Job Purpose:

As an HR Administrator, you will ensure the efficient provision of administrative support across the HR team, fostering a positive impression of the HR function among internal clients. You will ensure all processes are relevant and up-to-date. This is a 12 month FTC.

Key Responsibilities:

• Onboarding: Produce new joiner documentation and manage onboarding administration, liaising with all departments to ensure everything is in place for new starters.
• Rescreening: Run the rolling rescreening process for certified individuals and those in risk-sensitive roles.
• Record Maintenance: Maintain accurate and up-to-date people records, focusing on Oracle data and organisational charts, ensuring employee folders are updated weekly.
• Data Management: Accurately record all data related to changes, moves, transfers, etc., on relevant systems, ensuring proper filing and sharing with areas like payroll.
• Probation Management: Manage the probation review and confirmation process, and follow up on other areas such as benefits as required.
• Process Documentation: Update or produce flow charts and process maps for all HR processes and maintain organisational charts.
• Staff Matters: Organise ad hoc staff matters such as flowers, cards, gifts, and Long Service Awards. Update the bulletin board and staff news as needed.
• Reporting: Produce ad hoc reports for the team and other clients as requested.
• Query Processing: Handle daily queries into the department and assist with monitoring email boxes.
• Team Support: Represent the HR team and support them with projects and workload as needed. Encourage and implement continuous improvement measures within HR.
• Senior Management Support: Provide day-to-day support for Senior HR Management and liaise with specialist HR colleagues to ensure correct advice is given, processes are followed, and results are achieved.
• Meeting Minutes: Take minutes for team meetings and ad hoc employee relations meetings.
• Coverage: Cover the HR Advisor during periods of absence.

Qualifications:

• GCSE English and Maths at grade C or above.

Experience:

• Previous HR Administration experience with a UK employer is ideal.
• Knowledge of financial/professional service organisations is helpful.
• Experience with Oracle is useful.
• Advanced working knowledge of Excel, Visio, Outlook, PowerPoint, and Word is essential.

Skills and Attributes:

• Methodical and organised approach to work.
• 100% accuracy in all written information.
• Resilient and calm under pressure.
• Articulate and diplomatic at all times.
• Able to challenge and contribute effectively.
• Credibly support senior management.
• Enjoy working in a small, cohesive team and have fun!

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