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For Companies At a Glance
- Tasks: Manage compliance systems and support onboarding processes for new clients.
- Company: Dynamic law firm with a focus on compliance and legal risk management.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Join a team that values innovation and integrity while making a real impact.
- Qualifications: 2+ years in compliance, experience with Intapp, and strong analytical skills.
- Other info: Collaborative environment with a focus on personal development and high standards.
The predicted salary is between 36000 - 60000 £ per year.
Overview
The firm's Risk Legal Team, led by General Counsel Susan Rosser, includes 12 lawyers and 4 paralegals advising on all aspects of legal risk, including financial crime compliance, claims, complaints, insurance, engagement terms, contracts, data privacy, SRA STaRS compliance and conduct issues and regulatory engagement. The firm's Director of Compliance and MLCO, Zoe Allen-Robinson, is primarily responsible for ensuring the firm complies with its obligations around anti-money laundering compliance, international sanctions and client suitability/reputational risk issues.
The New Business Intake (NBI) team is headed by Dom Doige, Head of NBI, and includes New Business Intake Managers, Senior Compliance Analysts, Compliance Analysts and Compliance Assistants with some of the team based in Europe, the Middle East and Asia. The NBI team handles all aspects of on-boarding new clients and ongoing client monitoring where required, including client due diligence (CDD), sanctions checks and conflict checking for the entire firm. The NBI team's objective is to onboard new clients and matters as efficiently as possible whilst ensuring that all regulatory requirements are met.
The Compliance Systems Manager will report to the Head of NBI but will have wider interactions with all members of Compliance, including the Compliance lawyers, members of the IT department and more broadly across the firm. This role will also work especially closely with the Head of Finance Systems and other members of the Finance Systems team.
The role is to support and assist the Head of NBI with the firm's projects in relation to the continuing maintenance and development of Intapp Intake, along with the Intapp Walls and potentially other Intapp products to meet the firm's regulatory and other internal requirements. This is an exciting opportunity to use your knowledge and experience of both onboarding procedures and Intapp to get involved with all aspects of the projects, including formulating requirements, attending design workshops, helping with user acceptance testing, training, writing manuals and procedures and change management.
Roles and Responsibilities
- Represent the interests and needs/requirements of the Compliance Department in project meetings with internal stakeholders and external vendors.
- Develop a comprehensive understanding of current Compliance and business acceptance processes and procedures, along with understanding the future aims of the department's projects.
- Management of the development and maintenance of all Compliance systems (including Intapp) and various tools that are essential to the operations within Compliance (including WorldCheck, Orbis, Thirdfort and others). This will include regular cloud updates.
- Support Compliance team and senior management team with data extraction either direct from Intapp or via Microsoft Reporting Services, including analysis and presentation utilising ad-hoc reports, design and creation of new automated reports.
- Assist with analysing and validating data quality of existing and migrated data as part of the current system migration projects affecting various Compliance functions as well as reporting information on a more ongoing basis.
- Act as a Subject Matter Expert when assisting the Technology project team members with designing, reviewing and testing new system functionality.
- Monitor post implementation performance of new software or procedures, collecting feedback and assisting with troubleshooting and fixes.
- Assist with reviewing, maintaining and updating documentation, procedures, policies and guidance notes.
- Assist with training or producing training materials for users both within the Department and the firm.
- Provide guidance for any new functionality introduced in all systems.
Skills and Experience
- Minimum of 2 years' experience within a compliance/business acceptance function at a law firm.
- Extensive experience of using Intapp Intake and Conflicts and other Intapp products such as Terms and Walls for future projects.
- Experience of Client Due Diligence and Anti-Money Laundering procedures, running conflict checks and other client onboarding activities.
- Ability to analyse, research and suggest informed, creative and innovative solutions.
- Excellent IT skills across the MS suite of programmes along with a keen interest and willingness to learn new computer packages, software and systems.
- Ability to interact with fee earners and support staff, building positive relationships and establishing yourself as a key member of both the team and the Firm.
- Prior participation in change/system improvement projects.
- Experience with using other law firms solutions such as iManage (preferred, but not essential).
Person Specification
- A confident and assertive communicator, with the ability to build good relationships with clients, partners, fee earners and business support staff.
- Ability to train and develop others.
- Strong written and verbal communication skills with the ability to deal with clients, partners, fee earners and support staff.
- Conscientious and methodical with excellent attention to detail.
- Highly organised and capable of managing conflicting priorities & deadlines.
- Be able to work under pressure and manage conflicting priorities and deadlines in a high-pressure environment.
- Educated to degree level is preferable.
Values and working style
- Working together
- Integrity and respect
- Inclusive
- Personal impact and growth
- Driving high standards
- Commercial mindset
- Client-centric
- Responsible Business
Hybrid working - We adopt a hybrid and flexible working approach, dependent on the requirements of the role and subject to manager approval.
Compliance Systems Manager in London employer: Charles Russell Speechlys
Contact Detail:
Charles Russell Speechlys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance Systems Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the compliance field, especially those who might know someone at the firm. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by diving deep into the firm's compliance projects. Show us you understand their needs and how your experience with Intapp can make a difference. Tailor your examples to highlight your relevant skills!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you note. It shows your enthusiasm and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Check out our website for any upcoming events or webinars related to compliance. Engaging with us in these settings can help you stand out and demonstrate your commitment to the field!
We think you need these skills to ace Compliance Systems Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with compliance systems and Intapp. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Communication Skills: Since this role involves interacting with various teams, it’s crucial to demonstrate your strong written and verbal communication skills. Use clear and concise language in your application to reflect your ability to communicate effectively.
Highlight Your Problem-Solving Abilities: We’re looking for someone who can analyse and suggest innovative solutions. In your application, share examples of how you’ve tackled challenges in previous roles, especially related to compliance or system improvements.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to track your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Charles Russell Speechlys
✨Know Your Compliance Stuff
Make sure you brush up on your knowledge of compliance processes, especially around anti-money laundering and client due diligence. Familiarise yourself with Intapp and other tools mentioned in the job description, as this will show that you're serious about the role.
✨Showcase Your Communication Skills
As a Compliance Systems Manager, you'll need to communicate effectively with various stakeholders. Prepare examples of how you've built relationships in previous roles and how you’ve communicated complex information clearly. This will demonstrate your ability to fit into their team.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific compliance scenarios or challenges. Think through potential situations you might face in the role and prepare your responses. This will help you showcase your problem-solving skills and your understanding of compliance.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the firm's compliance projects, team dynamics, and future goals. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
