HR Systems Analyst

The HR function is split across several key areas Business Partnering; Talent and Culture which includes, Diversity, Equity & Inclusion; Reward & Benefits; Services & Policy; and Organisational Learning & Development, all working collaboratively together and with the wider business to deliver the people aligned Firm strategy.

Providing a trusted, high-quality service and delivery in line with our Firm values is key to the professional reputation of the function.

Role Purpose

The HR Systems Analyst is responsible for the maintenance of the Firm’s HRIS, focusing on ensuring the system is working as effectively as possible, developing technical efficiency and supporting enhancements and integrations.

This role reports into the HR Operations, MI & Systems Manager and sits with the HR Operations, MI & Systems team.

• Roles and Responsibilities
• Act as a key point of contact for People Hub, using detailed knowledge of the system and its data to support queries, resolve issues and help deliver the HR Systems roadmap across Employee Central (EC), Performance and Goal Management, Reporting, Employee Central Payroll, Onboarding, Platform, Succession and Development.
• Work with internal teams (IT, Finance) where necessary to plan, build and implement new HRIS integrations and support maintenance of current connections.
• Manage the Firm’s position management process independently, embedding this into Recruitment and Finance processes where needed, alongside regular system activity such as imports, bulk updates, configuration changes, permission role management and onboarding document updates.
• Plan, build and successfully implement new enhancements across the platform to improve HR processes.
• Support with regular data cleanses and reconciliations.

Demonstrate an ongoing endeavour to ensure data integrity and transparency is achieved in all aspects to do with managing data, supporting the HR Reporting Analyst to deliver reliable information.

• Proactively support the time off/absence module, including Period end processing and absence buy/sell.
• Apply in depth knowledge of EC Payroll and GUI to support the running of the firm payroll.
• Apply and share knowledge of how data flows between the core HR database and other systems across the firm and specifically the downstream impacts on other departments.
• Work with business stakeholders to understand functional requirements, troubleshoot system issues and provide practical recommendations or alternative solutions where system limitations exist.

Present ideas clearly and create or provide training and guidance where needed.

• Support HR technology governance and platform management best practice, including release management, system refreshes, testing, production moves and enhancement intake.

Maintain a working knowledge of the SAP support model and use available SAP resources, including the SAP account team, to help improve adoption and use of the Success Factors platform.

• Partner with the AMS vendor to support effective service delivery, ensuring tickets are appropriately managed, prioritised and escalated where required.

Skills and Experience

• Previous experience of working with SAP/Success Factors with sound working knowledge of a variety of modules including EC, ECP (including GUI) Onboarding, Comp, PMGM, Succession & Development.
• Proven experience leading the delivery of medium to high complexity HR systems enhancements and/or module rollouts, with the ability to apply global design considerations and manage end-to-end implementation impacts.
• Intermediate skills in MS Excel (specifically ‘vlookups’, pivot tables, ‘if’ formulas etc.)
• System Admin SFX Accreditation
• Interest in, and experience of, generative and agentic AI capabilities within SAP Success Factors would be advantageous, particularly where this supports future system improvements and efficiencies.
• Understanding of data protection regulations e. g. GDPR
• CIPD Level 5 accreditation or equivalent relevant experience

Person Specification

• Able to effectively communicate, both in writing and verbally, to ensure that complex information is delivered clearly, concisely and relevant to the audience.
• Builds trusted working relationships with a range of stakeholders to support collaboration, alignment and delivery; understand HR system processes and turn functional requirements into workable system solutions.
• Strong analytical skills with the ability to interpret data and translate insights into actionable recommendations
• Comfortable using metrics and management information to inform decision-making
• Responds effectively to changing priorities while maintaining progress against key outcomes and meeting deadlines.
• Maintains quality, accuracy and attention to detail when working to competing demands or time pressures.
• Hybrid working

We adopt a hybrid and flexible working approach, dependent on the requirements of the role and subject to manager approval.

Charles Russell Speechlys is an

Equal Opportunities Employer , and we are committed to developing an increasingly diverse, inclusive and supportive culture where everyone can be themselves, feel valued, and that they can thrive and belong.

Please see here for more information on our employee-led DEI Networks.

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